tuition assistance program

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Tuition Assistance Program George Brown College
George Brown College encourages the upgrading of its employees through its professional
development and training practices. The Tuition Assistance Program is specifically intended to
encourage and assist our staff to obtain further educational qualifications.
Progressive professional development and training practices support, reflect, and are aligned
with the College’s Mission, Values, and Strategic Plans.
Policy
George Brown College will consider reimbursement of tuition expenses for any approved and
successfully completed post--secondary credit course leading to certificate, diploma, or degree
at an accredited post--secondary institution for all full time employees to a life--time maximum
of $5,000. Effective September 1, 2005, George Brown College will give further consideration
for tuition reimbursement in the amount of $10,000 to full time employees pursuing Graduate
and Post--graduate degrees (total life--time maximum of $15,000). This plan is in addition to
provisions made for George Brown employees under the collective agreements for tuition
discounts and reimbursement related to taking George Brown courses. Courses offered as part
of the Faculty collective Agreement “In-service Teacher Training Program” are not included in
this policy. Tuition Assistance funding is available ONLY for tuition reimbursement and cannot
be used for books, travel expenses, seminars, professional fees except where such fees are
included in the tuition fee.
PLEASE NOTE: Employees are expected to remain employed at the College for a period of at
least two years following the termination of their studies. If an employee voluntarily leaves the
College within two years of completion of their studies, s/he will be required to re--pay the
tuition granted on a pro--rated basis.
Eligibility
Approval for reimbursement is dependent upon the following criteria:
 You are a permanent full--time employee.
 You are enrolled in and have successfully completed approved post--secondary credit
courses leading to a certificate, diploma, or degree at an accredited post--secondary
institution.
 The goals and outcomes of any course or program must specifically align with the
College’s objectives. For example, courses and programs must relate to the work of the
employee, to courses, programs, or services delivered by the College, or in preparation
for potential positions at this College.
 Staff Development must approve this application before you pay for and begin the
course.
 You successfully complete the course.
Organizational & Staff Development
September 1, 2013
You are not eligible if:


The program/courses are taken at an un--accredited post--secondary institution
There is no formal evaluation process at the end of each module or at the end of the
program.
 The courses or programs were taken prior to the employees’ employment with the
College.
The application must be submitted and approved according to the procedure below.
Procedure for submitting tuition assistance application
1. Employees complete the Application for Tuition Assistance form requesting approval for
tuition reimbursement. The application requires a copy of the calendar information
detailing a summary of the program, its courses, and the title of the certificate, diploma,
or degree program. In addition the employee provides information on the duration, cost
of the program, and how it aligns with the College’s objectives.
2. The application must be signed and approved by the employee’s immediate supervisor.
3. The signed and completed application is forwarded by the employee to the Director of
Staff Development for final approval. Applications may be submitted any time in
advance of the start date of the identified course or program.
Procedure for Reimbursement of Tuition amounts once you have received
approval:
Upon successful completion of the course, the employee submits the tuition receipt and a
grade report indicating the successful completion of course/program requirements to the
Director of Staff Development for reimbursement. Requests for reimbursement must be
submitted within 6 months of the completion date of the course/program.
Tax Implications
On the basis of the College’s design of this program, training taken by employee is considered
to be a benefit of the employer, not considered a taxable benefit therefore cannot be claimed
as a tax credit by the individual employee.
Organizational & Staff Development
September 1, 2013
Employee Tuition Assistance Application Form
The Tuition Assistance Program is specifically intended to encourage and assist our staff to
obtain further educational qualifications.
Please include the following with your application
 A copy of the calendar from the institution offering the program - summary of the
program, the title of the certificate, diploma or degree program and the program
syllabus.
Please forward the completed application to:
Deborah Dunbar
Organizational and Staff Development
500 MacPherson Ave, room 110.
416--415--5000 Ext: 4659
Fax: 416 415 4768
Email: [email protected]
PART A:
Name: Click Here to Enter Name
Employee No: Click Here to Enter Empl. No.
Department/Division: Click Here to Enter Department/Division
Campus: Click Here to Enter Campus
Extn: Click Here to Enter Extn.
Email: Click Here to Enter Email
Admin ☐
Support ☐
Faculty ☐
Program/Course Name: Click Here to Enter Program/Course Name
Education Institution: Click Here to Enter Education Institution
Anticipated Start Date: Click Here to Enter a Date.
End Date: Click Here to Enter a Date.
Total course/tuition fee: Click Here to Enter Course/Tuition Fee
Organizational & Staff Development
September 1, 2013
PART B:
Using 250 words or more, please provide a rationale as to how this academic pursuit will
contribute to:
a) Present and Future direction
b) Student Learning
c) College culture
Please refer to college documents found on Insite.
Click Here to Enter 250 Words or More
Organizational & Staff Development
September 1, 2013
PART C:
TUITION ASSISTANCE PROGRAM
PROGRAM APPLICATION -- PART II
AGREEMENT BETWEEN EMPLOYEE AND GEORGE BROWN COLLEGE
In applying for tuition assistance, I understand that:
1. I may not receive reimbursement if I register and pay for a course prior to this request
being approved.
2. I am required to furnish such documents as are necessary to substantiate academic
results achieved, tuition fees paid, and receipts for payment as required.
3. I must be a full--time employee of the College at the completion of the course/program
to obtain reimbursement.
4. If requested, I am required to present key learning of the academic program to groups
in the college.
5. If I resign from my position at the College within two years of completion of my studies,
I will be required to re--pay the tuition granted on a pro--rated basis.
I accept the conditions outlined above. (PLEASE PRINT AND SIGN FORM.)
___________________________________
Employee Signature
Organizational & Staff Development
__________________________
Date
September 1, 2013
PART D:
To be completed by the Immediate Supervisor
I have reviewed the applicant’s request for tuition assistance and hereby recommend that they
be considered under this plan.
Name of Supervisor: Click Here to Enter Supervisor’s Name
Dept/Division Campus: Click Here to Enter Dept/Division
Extn: Click Here to Enter Extn.
Email: Click Here to Enter Email
Supervisor’s Signature:__________________
Date: ______________________
Comments:
PART E:
Application Approved ☐
Application Denied ☐
Director’s Signature: ___________________
Date: _____________________
Amount Approved: ____________________
Comments:
Organizational & Staff Development
September 1, 2013
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