Safe and Supportive Schools Commission (SaSSC) – Work Plan DRAFT PROPOSAL
Strategic Objective One: Framework/Tool Refinement & Information Gathering for Recommendations
(NOTE: refinement = refinements plus improvements and updates)
Group Leader(s): Sara Burd and Kristine Camacho
Additional Group Members: [TO BE FILLED IN]
Additional Participants/Consultants: [TO BE FILLED IN]
Deliverables
What will be done, by when, what are the associated tasks, and who plays what roles
Deliverable Timeline
Associated Tasks
TOOL USER ONLINE SURVEY
CONDUCTED:
Online survey created and sent to
BHPS Self-Assessment Tool users
 ESE sends an email and survey on
behalf of SaSSC to school teams
that have used the tool by start of
Feb.
 Requests response from users by
Feb. vacation (by Feb. 12).
CONSULTATION TOPICS DECIDED:
List created of lenses/content
expertise* to be sure is addressed well
in the Framework/Tool (for potential
refinements)
 Commission brainstorms and
decides upon a list.
*in initiatives listed in G.L.,c.69,s.1P
(e.g., bullying prevention, positive
discipline approaches, SEL, etc.) and
other agreed upon other areas (e.g.,
opiods, gun safety, etc.)
TOOL USER ONLINE SURVEY ANALYZED:
Online survey results analyzed
 Guide and conduct survey analysis;
draft summary highlights.
 Share for feedback and discuss with
Commission implications for
interviews and for
recommendations to
Names and Roles
Goal Dates –
2016
 Coordinating survey
 Drafted by Dec.
drafting- Kristine
 Commission
 Drafting contributorsfinalizes at 1st
Cathy, Anne E,
mtg. (Jan. 20)
Melissa
 Survey sent by
 Survey sending – ESE
ESE early Feb.
(Rachelle)
[ TO BE FILLED IN ]
Full Commission
discusses and
decides at 1st
mtg. (Jan. 20)
[ TO BE FILLED IN ]
Status
Sent to
Commission,
awaiting final
approval
1/20/16
Workgroup
completes by
end of Feb.
Strategic Objective One: Framework/Tool Refinement & Information Gathering for Recommendations – Proposed 2016 Work Plan DRAFT v. 1.13.15
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CONSULTANTS CONFIMED:
List created of who agrees to look at
the Framework/Tool through the above
lenses and offer feedback. Additionally,
others are identified to consult with on
the topics and about the
Framework/Tool.
CONSULTATION FEEDBACK COLLECTED:
Protocols decided upon for collecting
feedback from the above list of people
(what questions will be asked, in what
format will be the responses, etc.)
Commissioner/Board and Gov/Leg.
 Commission brainstorms and
decides upon which members (or
those we know) would be
appropriate and willing/able.
 Ask non-members to confirm
agreement or not.
 Also consider state agencies, PD
experts on the initiatives (e.g.,
bullying), family engagement
experts, etc. for consultation.
 Draft protocols, confirm them, and
use them. Some feedback may be
provided verbally, some in writing.
 Collect and submitted responses to
the workgroup.
 Analyze and summarize responses
 Draft associated.
implications/recommendations and
present them to the Commission
for consideration (regarding
Framework/Tool and Gov/Leg
rec’s).
 Draft and confirm protocols,
informed by online survey analysis.
 Invite interviewees and schedule
interviews.
 Conduct interviews early-mid April
(by vacation).
TOOL USER INTERVIEW PROTOCOL
DECIDED:
BHPS Tool User Interview protocols
created (who will be asked what, by
whom, when/how, etc.), in order to
get: 1) more in-depth information on
Framework/Tool, and 2) information to
inform rec’s to Gov./Leg.
TOOL USER INTERVIEWS CONDUCTED:
 Compile, summarize, and analyze
Tool User Interview information
interview responses.
analyzed
 Summarize highlights and draft
implications for potential
recommendations to consider
(regarding Framework/Tool and
[ TO BE FILLED IN ]
Full Commission
discusses and
decides at 1st and
2nd mtgs.
(Jan. 20 and
March 15)
[ TO BE FILLED IN ]
Full Commission
decides protocol
at 1st or
Workgroup
proposes at 2nd
And feedback
collected
between 1st or
2nd and through
3rd mtgs (Jan. 20, March
15, May)
Workgroup
presents
proposal at 2nd
mtg. (March 15)
[ TO BE FILLED IN ]
[ TO BE FILLED IN ]
Workgroup (and
volunteers)
conduct by end
of April, and
workgroup
presents
Strategic Objective One: Framework/Tool Refinement & Information Gathering for Recommendations – Proposed 2016 Work Plan DRAFT v. 1.13.15
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Gov/Leg rec’s).
TOOL USABILITY OPTIONS EXPLORED:
Options explored for improving
usability (costs, dept. expertise etc)
RECOMMENDATIONS TO ESE DRAFTED:
After discussion, content voted upon to
incorporate into recommendations to
present to Commissioner
RECOMMENDATIONS TO GOV/LEG
DRAFTED:
Summary themes and potential
recommendations considered (for
Comm. and Gov/Leg.) – from BHPS Tool
Users and from others consulted; initial
rec’s voted upon
RECOMMENDATIONS TO GOV/LEG
AND ESE DELIVERED:
Final content voted upon to
incorporate into Gov/Leg.
Recommendations, including additional
recommendations on Framework/Tool
 Investigate policy limitations as well
as technological possibilities.
 Consult with experts to assess and
consider options for specific
recommendations to ESE and/or
Gov/Leg.
 Determine next steps.
 Draft and discuss proposal with the
Commission, and get feedback on
likely recommendations from
appropriate stakeholders.
 Discuss feedback and vote upon
content, then present to
Commissioner late Spring, in
advance of the Board.
 Receive guidance from
Commissioner on when to present
to the Board.
 Consider information from survey
and interview analysis and
consultation work, and deliberate
and decide on likely rec’s and who
to get feedback from.
 Get feedback from appropriate
stakeholders
 Discuss feedback and vote on
content of recommendations.
 Incorporate into annual report to
Gov/Leg (due to Commissioner’s
Office early Dec and to Gov/Leg.
end of Dec.).
 Incorporate into rec’s to
Commissioner/Board (in 2016 or
2017, as appropriate).
[ TO BE FILLED IN ]
summary and
proposals at 3rd
mtg. (May)
Workgroup
presents
information and
a proposal at 3rd
mtg. (May)
[ TO BE FILLED IN ]
Workgroup
presents
proposal at 3rd
mtg (May) and
full Commission
decides upon at
4th mtg.
(early-mid June)
[ TO BE FILLED IN ]
Workgroup
proposes at 5th
and 6th mtgs.
(summer retreatJuly/Aug.) and
late Sept./early
Oct.
Full Commission
decides at 6th and
7th mtgs. (late
Sept./early Oct.
and Nov.) and
beyond (as
appropriate)
[ TO BE FILLED IN ]
Strategic Objective One: Framework/Tool Refinement & Information Gathering for Recommendations – Proposed 2016 Work Plan DRAFT v. 1.13.15
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