Echuca Primary School
School Council Minutes
2014
‘A School with Tradition and a Future’
DATE:
WHERE:
TIME:
Wednesday April 23rd, 2014
Staffroom
7.30pm
PRESENT: Ange Procter, Rohan Stone, Mary Hawker, Lynda Reid, Gayle Bedford, Trav Cartwright, Scott
Trewhella, Pat Turner, Mel Mann, Libby Preston
APOLOGIES: Paul Hon (Leave), Andrew Thompson, Gavan Hughes, Shaquille Mubariz,
Minutes of March School Council Meeting are true and accurate.
Moved: Mary Hawker
1.
Seconded:
Lynda Reid
Carried
BUSINESS ARISING FROM MINUTES:
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Early Ford V8 car club – April/May 2016 - Alan Summergreene, Harry Beckwith and Bob Felsovary
attended tonight’s meeting. (see separate report and below in General Business, with details)
YMCA – After School program proposal – negotiations are still in process
Mal Whyte Brick Wall – Scott has contacted Neil Thomson to assess the wall. – waiting for a quote
to fix the cracks, however Neil has advised that it’s safe for children to play as usual.
Information Evening for 2015 Families – confirmed date 1st May – advertised in Riverine Herald
Photo copier contract – new quotes from Peat’s Office Equipment, Echuca and SHARP, Bendigo – by
Lisa at school office. Need to renew in June.
Motion: Approve Peats Office Equipment supply photocopier for 48 months.
Moved: Rohan Stone
Sec: Mary Hawker
Carried
2
CORRESPONDENCE: Nil due to term holidays’
3. REPORTS
3.1. Finance Report - Motion: That the Financial Reports for the months of February and March 2014
be received and that the accounts paid therein be ratified and further that the tabling of the receipt
journals for the month of February and March 2014 be acknowledged.
Moved:
Rohan Stone
Seconded: Ange Procter
Carried
3.2
Principal’s Report: presented by Gayle Bedford - None
3.3
Teaching & Learning Report: Rob Hogan - None
3.4
Staff Development: Gavan Hughes - None
3.5
Community Engagement/Parents & friends: by Scott Trewhella
The Student Engagement Policy has been updated and sent to School Council members for ratification and
the Wellbeing & Engagement components of the AIP have been completed. The Student Engagement &
Wellbeing Plan has also been amended.
Sustainability Soldiers
Amy has commenced her work with the Sustainability Soldiers. They are carrying out water quality testing
in the Campaspe River and are now looking at ways to reduce wastage and power usage within the school
environment.
Student Lunches
There are a number of students who are occasionally attending school without adequate food. This is of
concern to the teaching staff. Moama Bakery are happy to provide loaves of bread in order to make
emergency lunches, rather than sending the students to the canteen.
Building resilience
The SEW team are looking at ways that they can highlight this to our parent body. We will be looking at
providing excerpts for the newsletter as well as directing parents to the wellbeing link on our website. Libby
is attending a parent forum on building resilience and the information she gathers will be used to assist
with our own parent forum.
Student Action Team
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Echuca Primary School
School Council Minutes
2014
‘A School with Tradition and a Future’
The SAT team in conjunction with the P & F conducted a very successful Easter Raffle raising $1000. This
money was used to purchase a camera valued at $500.
A donation of $500 was also made to the Royal Children’s Hospital Good Friday Appeal.
The SAT team also hosted a lunchtime Easter Colouring in day, which was attended by 200 Foundation, 1
and 2 students.
The SAT team will be conducting a wear orange for One and All Inclusion casual clothes day to assist One
and All with their program. It will be held on Friday, 9th May and be by gold coin donation.
The team will also be looking to host a disco late in term 2 – date to be confirmed.
3.6
Facilities Report: – by Gayle Bedford
Discussion regarding:
Garden bed near amphitheatre needs either tougher plants or extension of seating.
Mal Whyte has suggested a white picket fence to go around the Memorial Garden. (see action below)
4. STRATEGIC FOCUS
4.1
Student Engagement & Well Being - Scott Trewhella, as above
4.1.1 Student Action Team- Andrew Briggs - None
4.2
Literacy – by Kylie Coutts - None
4.3
Numeracy – by Dylan Cuttriss - None
4.4
e-Learning – presented by Trav Cartwright - None
4.5
Inquiry – by Kirsten Wright - None
Motion: That the Facilities Report, Community Engagement Report and Student Action Team Report for the
month of April 2014 be received and acknowledged.
Moved:
Gayle Bedford
Seconded:
Libby Preston
Carried
5. GENERAL BUSINESS –
ITEM
5.1 Sub- committees
5.2 Co-option of
Community
Representatives
5.3 Annual Report
DETAILS
Facilities: Scott, Ange, Libby, Mel, Andrew
Thompson
Finance: Rohan, Gayle, Mary, Lisa,
Car Rally: Ange, Lynda, Scott, Mel, Pat
Any recommendations?
ACTION
Facilities needs to look at
Amphitheatre gardens/fence.
About Our School document needs to be
read and reviewed by the School Council
and community.
Motion: Approve the report to be sent to
Department as is, and amend a simpler
version for parents.
Moved: Mary Sec: Ange Carried
General opinion is that the way it
is written needs to be simplified
for the school community parents
to be more interesting to readers.
Suggested: more headings,
simplified the jargon, dot points.
Action: Gayle to modify and
forward to parents
Action: Prior to the 2014 Survey
being sent out, the school hosts an
information evening for parents to
explain the questions
Information only.
5.4 Parent Opinion
Survey
Council discussed the information provided
from 2013 Survey, focussing on the 4
measures ranked in lowest quartile
5.4.1 Attitudes to
School Survey
Level 5/6 students will be surveyed next
week. This data is part of the targets in the
Annual Implementation Plan with
outcomes included in the Annual Report.
Proposed April 15-17, 2016
5.5 Early Ford V8 Club
Members to think and suggest any
representatives next meeting
Check dates with local tourism
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Echuca Primary School
School Council Minutes
2014
‘A School with Tradition and a Future’
Rally
5.6 Student
Engagement Policy
5.7 MUNCH N CRUNCH
Register Friday from 2-5pm, need tea &
coffee, they estimate 60 cars = 120 people.
Saturday 7am-set up, 9-4pm-open to the
public. Dinner = free night for Clubbers, no
need to cater.
Sunday car run begins at EPS oval to a set
destination. Need a venue for a
Presentation Dinner from 6.30, low price
point
Motion: To accept in principle the idea and
form a separate committee to make
arrangements
Moved: Mary Sec: Mel Mann Carried
Updated copy provided
Queried consistency in class, concerns that
the fruit is not eaten.
5.8 Principal Position
Paul Hon will most likely be continuing his
Role as SARRP then return to 208 in Term
4, not Term 3 as originally planned.
5.9 Amphitheatre Area
As per grounds report the Grounds
Committee needs to assess the bare
garden area.
ACTIONS
What
Who
Check rates for Sunday dinner
Think about entrance cost- gold
coin donation and ‘feeding the
public- bbq, drinks, advertising etc.
Need to consider wet weather
options - under cover and damp
oval?
Raffle rides in cars on the run.
Need to confirm our intentions by
early June.
This event has very good money
making potential.
Members to review and approve
at next meeting
Teachers (Scott T) will check at
teachers meetings regarding the
consistency in each classroom and
times??
The school will continue
functioning with the current
structure. Gayle will inform staff
tomorrow then the school
community when it is confirmed.
Grounds Committee to make
recommendations to Council by
the June Meeting.
By When
Confirm dates of Ford Meet Ange/Scott
with contacts
Repairs to Mal Whyte Wall
Scott
May SC meeting
Co-opted reps to invite on
SC- Consider skills of people
we could invite to add to our
effectiveness as a SC
Rewrite Annual Report to
improve its effectiveness as
communication to current
school families
Review Student Engagement
Policy
All
May meeting
May meeting
How we’ll know it’s
done
Advised at SC meeting
Quote presented at SC
meeting, or job done &
certified safe
After discussion we have
a short list of people to
contact
GB (with input from End April
those who have
time)
Gayle
will
have
forwarded
Annual
Report to families
All
May meeting
Munch-n-crunch incorporation
into classroom day
Staff
Beginning Term 3
Amphitheatre area
Grounds Committee
June Meeting
Discussion at meeting
provides
feedback
ensuring this document
is current, accurate and
effective
Raised in report for a SC
meeting
Raised in report for a SC
meeting
MEETING CLOSED: at 9.50 pm
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Echuca Primary School
School Council Minutes
‘A School with Tradition and a Future’
2014
Next meetings: Wednesday 21st May, 7.00 pm, (Finance: Tuesday 6th May, 2.45pm)
Agenda Items for next meeting, please email to Gayle by the Wednesday before the meeting:
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