ON-CAMPUS EVENT RISK ASSESSMENT
Risk Assessment For
Service / School / Section:
Assessment Undertaken By
Name: A Cairns
Assessment Reviewed
Name:
Location of Activity:
Preston campus:
Darwin LT’s
Harrington LT’s,
M+K LT’s
Foster Buildings LT’s
Sir Tom Finny Sports Centre
Various laboratories, classrooms and skills labs
Date: 26/1/15
Date:
Activity:
Lancashire Science Festival Evolves 2015 - 25-27th June
2015
Signed by Dean of School / Head of
Service or their nominee:
REF:
Date:
Research Development Office
List significant hazards here:
List groups of
people who
are at risk:
List existing controls, or refer to safety
procedures etc.
Alighting from coaches/mini
buses and accessing the
building
Pupils,
teachers,
UCLan staff
and Student
Ambassadors.
Safety and coach/mini bus drop information to be
given to all groups;
Coaches/mini buses to drop off at designated
points then move to designated car parks;
Pupils must be adequately supervised by school
teachers at all times, according to school
guidelines.
UCLan Car Parking Procedures.
Speed restrictions in car parks.
Well lit and well surfaced car parks, Security if
required.
Designated and pre-arranged coach drop-off and
collection points.
Page 1 of 7
For risks, which are not
adequately controlled, list the
action needed.
Remaining
level of risk:
high, med or
low
Low
List significant hazards here:
List groups of
people who
are at risk:
List existing controls, or refer to safety
procedures etc.
For risks, which are not
adequately controlled, list the
action needed.
Pupils getting lost on
Campus
Pupils
A school member of staff(s) must be present with
the group in accordance with school ratios. A
minimum of two adults in mandatory, one of
whom must be a full time teacher.
Careful supervision by school teachers with
regular head counts by the teacher;
All teachers must be issued with a lost person(s)
procedure and their pupils made aware of it in the
welcome introduction. Procedure lists what to do
should they get lost, and who to contact.
Safety information to be given to all groups;
All staff will be issued with contact numbers for
Security and other members of staff.
University emergency security procedures.
If a pupil becomes lost in the
University, look are told to look for
an internal phone (not red or green,
those phones must only be used in
the case of a real emergency)
located near the entrance of each
building. Dial 01772 892068
(Security) and ask them to call the
Lancashire Science Festival Team
on 07791655499. Most of the
UCLan buildings have a reception
desk on the ground floor, ask they
are told to contact the Lancashire
Science Festival Team on
07791655499 – someone will then
come and collect them. If they
have their own mobile telephone
and need security please call 01772
892068. Alternatively they can ask
for help from any of our Student
Ambassadors who will be easily
identifiable in their Lancashire
Science Festival t-shirts.
Trips/Falls on lecture theatre
stairs
Pupils, UCLan
staff and
teachers
Low
Trapping fingers/Hit by
lecture theatre doors
Pupils, UCLan
staff and
teachers
Pupils, UCLan
staff and
teachers
Main theatre lighting to be used during
arrival/leaving;
School staff to advise pupils to be careful on the
steps before arrival and as they make their way to
seats and during leaving.
Doors to be held open as visitors enter/leave
theatre by supervisory staff
Careful supervision by school teachers of pupils.
Route planned in advance.
Warn all groups of hazards.
Must use First Aid and accident reporting
procedures.
All University provided equipment tested and
Low
Stair guarding – personal
injury
Equipment
Staff, students,
Page 2 of 7
Remaining
level of risk:
high, med or
low
Low
Low
Any hired equipment must have
Low
List significant hazards here:
List groups of
people who
are at risk:
List existing controls, or refer to safety
procedures etc.
For risks, which are not
adequately controlled, list the
action needed.
visitors
maintained, faults reported to relevant technical
staff.
appropriate PAT certification users
of equipment must be competent to
do so.
Provision of safety information and guidance;
Remaining
level of risk:
high, med or
low
Portable electrical equipment brought into UCLan
for events must be safe and be PAT certificated.
Manual Handling:
Loading/unloading vehicles,
moving/using equipment
 Injury due to poor lifting
techniques.
Staff, students,
visitors
School/Service
specific
assessment / procedures.
Information provision;
equipment
risk
Manual handling training
Low
A specific working at height risk
assessment may be required seek
advice from the SHE Section.
Low
Maintain good posture when lifting or lowering
equipment;
Avoid twisting or bending to reduce the chance of
back injury;
Wear protective gloves to reduce the risk of
damage to hands;
Do not single-handedly attempt to lift anything that
is “too heavy”;
Working at height (e.g. on
ladders / step ladders / tower
scaffold, mobile platforms, etc.)
General Public Safety
Staff, students,
visitors
Staff, students,
visitors
Be aware of awkward shaped loads and unevenly
balanced loads.
Step stool and ladder risk assessments and
Working at Height Procedures.
Health & Safety Procedural Guidance for the
Management of Staff or Student Organised
Events on the Preston Campus.
Suitability of venue to be evaluated prior to
selection, taking into account numbers to be
accommodated and the adequacy of fire safety
arrangements.
Events open to the public will be notified to the
Premise License holder;
Room capacities to be adhered to.
Staff to be briefed in their role in an emergency.
Housekeeping announcement at beginning of
Page 3 of 7
Low
List significant hazards here:
List groups of
people who
are at risk:
List existing controls, or refer to safety
procedures etc.
For risks, which are not
adequately controlled, list the
action needed.
Remaining
level of risk:
high, med or
low
event;
Stewarding of members of the public;
Out-of-hours access notified to Security
permission from Dean/Head required;
Fire
 Flammable materials
 Arson
 Electrical fault
UCLan Staff,
Pupils and
teachers
–
First Aid, Accident Reporting Procedures.
No smoking in buildings, fire alarm system, fire
marshals, careful supervision by school teachers
of pupils. Safety information to be given to all the
groups.
Low
Staff trained on how to leave a building safely with
external visitors.
University fire procedure, fire marshals, careful
supervision of pupils.
Student Ambassadors briefed on Fire Evacuation
Procedure.
Safety information to be given and explained to
school teachers and pupils.
ALL AREAS within buildings - Fire exits,
escape routes, escape doors etc. must be kept
clear at all times;
Slip / Trip / Falls & Personal
Injury
 Poor lighting
 Trailing cables
 Discarded litter
 Obstructions in walkways
 Poor housekeeping
Staff, students,
visitors
Sets / backdrops etc. must be made of, or treated
to be flame retardant.
General ‘good housekeeping’ practices.
Walkways to be kept clear.
All non-essential/equipment to be removed.
Cables to be taped down/covered.
Socket covers kept closed.
General inspections by Building Manager.
Fault / maintenance reporting procedures.
First aid, accident reporting procedures.
Page 4 of 7
Suitable footwear to be worn
Low
List significant hazards here:
List groups of
people who
are at risk:
List existing controls, or refer to safety
procedures etc.
For risks, which are not
adequately controlled, list the
action needed.
Violence/Aggression
Unwanted visitors
 Verbal and/or physical
assault
 Loss / damage of equipment
Electricity
 Electric shock
 Burns
Staff, students,
visitors
Unwanted visitors to be notified to Security.
All visitors know the procedure of
how to call security and have the
number with them at all times.
Out-of-hours building access procedure.
Remaining
level of risk:
high, med or
low
Low
University staff / student discipline procedures.
Staff, Pupils,
Teachers
Staff/Student Counselling
All UCLan electrical equipment PAT tested and
regularly inspected for faults, faulty equipment to
be removed from use immediately.
Low
All equipment brought into the University should
have a current PAT certificate.
Extension leads not to be linked together and
adaptor blocks not used.
All electrical maintenance and
undertaken by competent persons
repairs
are
A system of fault reporting is in place. Equipment
awaiting repair or disposal is taken out of use
Food Safety - provision by
UCLan catering
Staff, students,
visitors
First Aid, Accident Reporting Procedures.
University HACCP, risk assessment & food safety
management procedures.
 Food hygiene incidents, food
contamination, allergies;
Page 5 of 7
Low
Food Safety - provision by
third party caterers
Staff, students,
visitors
 Food hygiene incidents, food
contamination, allergies;
Health & Safety Procedural Guidance for the
Management of Staff or Student Organised
Events on the Preston Campus
Low
Staff /students are not permitted under food safety
regulations to provide food cooked or prepared by
them as part of an event.
Use of external caterers to be notified to and
accepted by UCLan Catering Manager.
Copies of risk assessment, food hygiene
certification and premise food registration must be
obtained
Caterers to be responsible for undertaking a
Hazard Analysis Critical Control Point (HACCP) to
identify the measures required for food hygiene
and food safety.
Child Protection Issues
 Risk of abuse or false
allegations
UCLan Staff,
Pupils,
teachers
Delegates, staff and speakers to be asked to
provide details of any special dietary requirements
prior to the event and these to be passed to the
caterers.
Best practice in child protection to be followed at
all times;
Supervision by parents / school teachers
CRB checks where necessary
Draft university child protection
procedures.
Low
SHE Section can advise on
suitability of provided risk
assessments.
Low
Staff CRB checks where appropriate;
Staff/students should not work on a 1-2-1 basis
unless specifically assessed.
Third parties
Hygiene / welfare /
environmental comfort
factors
Staff, students,
visitors
Staff, students,
visitors
Parental consent will be required especially if
filming / photography is taking place.
Organisations, businesses, etc. undertaking
activities on University premises should provide a
risk assessment for that activity and evidence of
public liability insurance.
General UCLan safety/emergency information to
be provided to third parties.
Toilets supplied with hot & cold running water &
soap/towels.
Temperature / humidity kept to a reasonable level
by FM.
Page 6 of 7
Low
List significant hazards here:
List groups of
people who
are at risk:
List existing controls, or refer to safety
procedures etc.
FM Helpdesk to report temperature / humidity
issues.
Temperatures / humidity monitoring by SHE
Section upon request.
Specific risks related to your
event activities
Showfloor activities
All covered by external provider risk assessments.
Other relevant risk assessments
All activities have appropriate risk assessments prepared
All festival activities have been individually risk assessed by our SHE team
Page 7 of 7
For risks, which are not
adequately controlled, list the
action needed.
Remaining
level of risk:
high, med or
low