Item 3.J-June 14, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Kelly Doyle
Position #(s): 16162
Current Title: Program Coordinator, Center for Civil
Engineering Earthquake Research (JCC:77607;E)
Department: Civil and Environmental Engineering
Current Range: 2
College/Division: Engineering
Account #(s): 1320-117-13JX; 1320-117-13QU; 1201-121-001M
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X) Title Change, Proposed Title: Coordinator, Center for Civil Engineering
Earthquake Research
(X) Proposed Reassignment from Range 2
to Range 3
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature Ian Buckle, Professor/Director, CCEER
__________________
Date
____________________________________________________________
Director/Chair/Dean Amy Childress, Chair, Civil and Environmental
Engineering / Manos Maragakis, Dean, Engineering
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of University
Action Approved by the Provost/President (Completed by Faculty HR):
67413 Range:
3
Pos #(s): 16162
JCC:
EEO: 3B
Eff: 6/1/2013
Approved Title: Coordinator, Center for Civil Engineering Earthquake Research
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Coordinator, CCEER
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
Under general oversight of the Director, the Coordinator performs, coordinates, and oversees
technical and administrative duties in support of the Center for Civil Engineering Earthquake
Research (CCEER) at the University of Nevada, Reno (UNR). The individual (1) acts as project
manager and project administrator for a multi-million dollar grant from the Federal Highway
Administration (FHWA); (2) acts as the primary facilitator for the George E. Brown, Jr. Network for
Earthquake Engineering Research (NEES) Education, Outreach, and Training Program at UNR; (3)
acts as the Principal Investigator (PI) and Contract Manager for Service-to-Industry projects with
Dynamic Certification Laboratories (DCL); and (4) assists the Director in communicating with Federal
and State sponsors and constituents, handles incoming issues and concerns addressed to the
Director, manages a variety of special projects, and provides support to other staff. The position
reports to the Director, CCEER.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
30% - FHWA Project Administration
 Organize advisory committee meetings, research committee meetings, seminars and related
workshops
 Obtain updates from all researchers each quarter and submit quarterly reports to
administration at FHWA
 Monitor and track all project expenditures
 Track schedule of overall projects
 Prepare all new contracts and contract amendments with subcontractors for processing by
OSPA
 Publish technical reports and write synthesis articles on program
30% - Laboratory Research Project Management
 Hold weekly meetings with laboratory point-of-contact prior to project-start to address logistical
issues for lab construction
 Provide project schedule and testing sequence - develop project schedule with critical path
and major milestones to ensure on-time completion of laboratory testing; refine schedule on
weekly basis to accommodate changes in construction and testing schedule
 Track project tasks as they occur to ensure on-time testing and better predict future tests and
turnaround times
 Meet major milestones and expected test dates for all testing configurations with minimal
variances
 Provide lab setup - oversee specimen test setup in laboratory; delegate daily tasks to students
and lab staff; participate in lab duties as needed (e.g. determining instrument locations,
installing instruments, running cables, and setting up DAQ systems); organize visitors and
media on test days as needed (set up seating areas, media area, barriers, etc.)
 Oversee all financial expenditures; completed credit card paperwork and oversee purchase
orders for all transactions
Position Description – Coordinator, CCEER
Page 3
20% - Education, Outreach, and Training (EOT) Coordination
 Act as coordinator for NEES@UNR Education, Outreach and Training Program
 Organize tours of the Large-Scale Structures Laboratory, including school visits, engineers
day (through the College of Engineering), and distinguished guests (such as Governor
Sandoval and the University Regents)
 Coordinate Research Experience for Undergraduates (REU) program; review applications,
select students, organize field trips, and arrange housing
 Organize annual week-long Civil Engineering Summer Camp for 8-12 graders
 Write proposals for supplemental EOT activities; manage all tasks outlined in successful
proposals
 Administer K-12 Seismic Design with about 200 students each year
 Contribute to EOT portion for NEES Annual Work Plan and complete all Activity Planning
Documents, as required by NEES
 Author conference papers relevant to EOT
 Organize the national and international seminars and workshops (e.g., US-China Workshop,
and NEES Annual Meeting); training courses on shake table testing (online and hands on);
safety courses for students, faculty, and visitors working in the lab; special events such as the
25th Anniversary of CCEER, NEES Annual Meeting, and the opening of the new Earthquake
Engineering Laboratory Building
 Assume role of CCEER librarian
 Manage social media, including monitoring NEES@UNR and CCEER websites and preparing
updates; managing Facebook page for Earthquake Engineering Laboratory at the University of
Nevada, Reno; and managing YouTube and Flickr accounts
 Develop promotional material for CCEER and NEES@UNR site
 Work with media to promote NEES@UNR, CCEER, and the Large-Scale Structures
Laboratory
 Act as the point-of-contact for State and Federal agencies
10% - Service-to-Industry Project Administration
 Facilitate service-to-industry testing in the Large-Scale Structures Lab
 Act as PI for all projects with Dynamic Certification Laboratories
 Meet with industry representatives and prepare budgets and contracts for the Office of
Sponsored Projects Administration (OSPA)
 Arrange scheduling, conduct oversight, and organize reporting, as needed
10% - Director’s Office Management
 Coordinate office activities and schedules; develop and recommend office procedures and
systems; ensure smooth office operations
 Provide assistance to the Director in communicating with internal and external sponsors and
constituents at federal and state level
 Attend Lab Management meetings and take minutes
 Perform miscellaneous job-related duties as assigned (prepare agendas, scheduling, fax,
copying).
 Act as point-of-contact for the Director
 Coordinate Graduate Recruitment weekend activities for the Department of Civil and
Environmental Engineering each spring
Position Description – Coordinator, CCEER
Page 4
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Coordinator operates independently in all areas with minimal supervision. The incumbent is
tasked with the independent development of a testing plan for large-scale research projects,
development and management of annual education, outreach and training coordination activities, and
the Service-to-Industry project administration with all logistics and scheduling coordinated directly with
laboratory staff. The position consults with the PI on overall project management and activities
coordination to achieve the long-term mission of the department.
Impact:
Successful management of the FHWA research projects elevates the profile of the testing facility,
which contributes directly to the university’s mission of competing in a global environment. Poor
performance in this area would delay subsequent research and be detrimental to the reputation and
testing services offered by the Department of Civil and Environmental Engineering.
Successful management of education, outreach and training coordination and the Service-to-Industry
project results in grant dollars to the College and University. These activities reach several thousand
people per year so are highly visible to the public and also addresses the University mission of
improving economic and social development by engaging Nevada’s citizens and communities.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Project management (scheduling, delegating tasks, and balancing budgets)
 Principles of structural engineering and design
 Experience in management and execution of structural engineering laboratory projects
 Successful grant proposal writing
 Current seismic codes and standards (AASHTO, IBC, OSHA)
 Business correspondence formatting
 Standard office administrative practices and procedures, including the use of standard office
equipment
Skills:
 Proficient use of personal computer and current software applications, including but not limited
to SAP2000, AutoCAD, MS Word, Access, Excel, Powerpoint, and Project
 Good project management, leadership, and interpersonal skills to coordinate projects
 Excellent organizational, time management, written, and verbal communication skills
 Strong skills in creative problem solving, organization, and development
Ability to:
 Plan and execute experiments using the UNR multiple shake table array
 Analyze specimen response and provide recommendations to clients
 Facilitate exchange and coordination of information between multiple units/agencies
 Work under limited supervision with considerable latitude for initiative and independent
judgment
Position Description – Coordinator, CCEER





Page 5
Take initiative and use personal judgment
Work accurately under deadline pressure
Work accurately with short deadlines
Work with diverse populations and understand/appreciate diversity in the workplace
Travel as needed
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Faculty, staff, and students of
the Civil and Environmental
Engineering Department
University Marketing and
Communications and Teaching
and Learning Technologies
University Events
Campus Housing and
Undergraduate Research Office
OSPA
External
Contract Officers (CO), Contract
Technical Representatives
(CTR), and Program Directors at
Federal and State research
funding agencies
Service-to-Industry clients
Principal Investigators of NEES
EOT Program
EOT Coordinators at various
other universities
Subcontractors
Nevada Discovery Museum
K-12 Teachers, K-12 students,
and general public
Other higher education
institutions across the nation
Reason for Contact
To organize meetings, orientations, seminars, and workshops, as
well as other administrative related issues
To promote the research conducted in the laboratory through
press releases, news stories, promotional videos, and high profile
visitors
To coordinate large events, such as the CCEER 25th anniversary
and the Regent’s visit to the new Earthquake Engineering
Laboratory building
To coordinate housing logistics for REU students and contribute to
campus wide REU program each summer
To prepare contract modifications for sub-contractors and
contracts for service-to-industry work
Reason for Contact
To ensure compliance with contract deliverables, budget, and
scheduling, including all reporting requirements
To submit proposals for new contracts and grants
To arrange site visits
To discuss logistics such as budgeting, scheduling, and
completing service-to-industry work in the laboratory
To submit proposals for supplemental grant funding, facilitate REU
program, help organize NEES Annual Meeting at UNR
To collaborate on conference papers, coordinate field trips with
REU students, share ideas for different EOT activities, participate
in monthly conference calls, and travel to at least one annual
conference
To send items to bid, coordinate fabrication and delivery of parts,
manage and update contracts as needed, and field questions
about payment or work scope
To conduct seismic design challenge as part of summer program ,
install “Make Your Own Earthquake” exhibit, monitor exhibit and
collect data, and troubleshoot computer issues with exhibit
To schedule tours, administer seismic design competition, and
make classroom visits
To coordinate efforts related to CCEER activities
Position Description – Coordinator, CCEER
Page 6
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Master’s Degree from a regionally accredited institution with a major in Civil
Engineering and/or emphasis in Structural Engineering
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Master’s Degree and two years of experience in structural engineering with an
emphasis in earthquake engineering to include one year of experience in contract
management related to laboratory projects, education and outreach, proposal writing,
and media relations
Preferred Licenses or Certifications: Professional Engineering License
c.
Indicate any license or certificate required for this position.
Engineer in Training (EIT)