AGENDA ITEM NO.4:
Approval of the future training programme.
Introduction:
1.
Master Trainers Training has been completed in the middle of Sep
2012. Thereafter the next phase of capacity building comprises conducting
of the Training of Trainers (ToT) of the State Forest Training Institutes so as
to improve their training skills and consequently enhance the quality of
training to be received by the front line staff of the State Forest Departments
(SFDs). Ultimate goal to be achieved is improvement of the service delivery
by the SFDs through enhancement of the knowledge, skill and attitude of
the front line staff of SFDs. In this proposal, the preparatory work required
for the Training of Trainers (ToT) course to be conducted by the Potential
Master Trainers developed during MTT-I and MTT-II at CASFOS Dehradun
has also been spelt out.
Validation of Design of ToT:
1.
A six day module had been designed by the team of CPMU
Consultants. As the ToT Course is required to be conducted by the PMTs, it
is imperative that they acquire ownership of the course. Accordingly the
Course guide of ToT was circulated to the PMTs during MTT – I (6-18
August) and MTT-II (3-14 September).
2.
The PMTs have also made some suggestions on the course guide and
prepared a process sheet and set of visuals for the above course. It is
proposed that the course guide as initially designed together with the
suggestions proposed by the PMTs and the process sheet and set of visuals
be validated in a workshop of the consultants of State PMUs. Consultant
(HRD) CPMU has suggested workshops to validate the Course Guide,
Training Manual, Process Sheet, Visuals and Course Materials etc. before
conducting the actual ToT. However, it is suggested that Mentoring Support
from expert Master Trainers would be provided at the time of state level ToT.
They would facilitate ToT and evaluate PMTs for the accreditation. But the
actual follow up of ToT as well as monitoring of training of frontline staff
would be done by Consultant (HRD) of SPMUs of their respective states.
Hence modalities need to be worked out, as to how expert MTs and SPMU
Consultants can be joined to deliberate on these issues stated above.
3.
Trainers manual and training material prepared by the CPMU and
circulated during MTT-I and MTT-II may also be circulated to the SPMUs in
advance and their views if any be solicited.
Preparation of Course Materials:
4.
So far, the following materials have been prepared:
(a) Trainers’ Manual – prepared by CPMU consultants and adopted
by PMTs
(b) Training Material – mostly taken from the web site of DoPT and
partly by CPMU consultants and adopted by PMTs.
(c) Lesson Plan for about 82 hours of teaching for the subjects
included in the training for the front line staff – prepared by the
PMTs as own time assignment as part of MTT-I and MTT-II
(d) Handouts, Exercises and performance Aid on the above topics
prepared by the PMTs based on the Lesson Plan mentioned
above.
5.
It is proposed to refer the Lesson Plans, Handouts, Exercise and
Performance Aids to subject experts and get them validated. The validated
materials are proposed to be shared with the SPMUs who may translate
them into the vernacular language in due course.
6.
It is proposed that the English version of the above stated material
may be made available to the project States as per their demand.
Number of trainees:
7.
Expected trainer trainee ratio in the ToT is between 1:4 and 1:6. Bulk
of the course content will be delivered by the PMTs on team teaching basis.
Micro practice sessions will however be held by each PMT separately.
Role of SFTIs:
8.
Selected SFTIs (for Venue) will be responsible for the following
facilities in the conduct of ToT:
(a)
Providing Logistic facilities given below.
(b)
Providing consumables and materials to be distributed to the
participants which includes stationery items and copies of
training materials
(c)
Payment of Honorarium to the Expert Master Trainers who will be
providing Mentoring support to the PMTs and evaluating them at
the rates approved by the MoEF.
Role of CMPU:
9.
Consultants of CPMU will be informing the concerned SFTI in advance
of the preparation required for the launching the course and also make
available the course materials. Besides the CPMU will also be nominating
one Expert Master Trainer for providing mentoring support and evaluating
the PMTs performance in the conduct of each ToT course, for which each
expert will be entitled to get Rs.50,000/- as honorarium for 8 days besides
free bording and lodging and their actual travel cost . The consultants of
CPMU will be visiting the venue of the ToT before and/or during the ToT
course and briefing the Expert Master Trainers of the evaluation criteria.
One set of soft copy of the course material in respect of ToT will also be
made available to the SFTI by the CPMU. Pre-determined number of copies
of Training materials relating to the training of the Front line staff (Lesson
Plan, Handout, exercises, Performance Aids, etc.) which are proposed to be
printed will be made available to the SFTIs or SPMUs.
Role of SPMUs:
10. SPMUs will be identifying the date and venue of theToTs and inform
the CPMU who will finalize the same taking into account the overall scenario
and the availability of Expert Master Trainers for mentoring and evaluating
rpurposes. Besides, SPMU will ensure availability of requisite number of
trainees (full time and guest faculty of SFTIs) for the ToT course and also the
PMTs who will be conducting the courses.
Logistic Requirement:
11. SPMUs will have to arrange for 6 days ToT Course in a suitable venue
with following specific requirements:
1. Class room Accommodation requirement:
(a) A hall for accommodating about 40 persons including about 10
persons in the stage – for inauguration and valediction i.e. during
opening day Fore noon and closing day after noon
(b) Two lecture halls for accommodating about 8 participants, one
faculty and two observers each.
2. Residential Accommodation: on single occupancy basis for all the
participants, two resource persons and members of the CPMU – (Team
Leader and Consultant HRD and CS) and two mentors.
3. All Lecture halls to be fitted with:
(a) LCD Projection system
(b) OHP
(c) White Board
(d) Flip Chart
4. Consumables:
(a) White Board markers of four different colours
(b) Flip Chart Markers of four different colours
(c) OHP transparencies
(d) OHP Markers
(e) Flip Charts
5.
Photocopying facility during the course.
6.
Computer, printer and data entry operator.
7.
Participants and resource persons may require computer facilities
after the workshop hours even may be for about one or two hours at least
for a day.
8.
Facility for local transport.
9.
Transport Facility between residential accommodation and the mess
for breakfast and dinner for the resource persons, mentors, CPMU/SPMU
members and participants.
10.
Videographing and replaying facilities (two sets) for two forenoons.
11.
Library access may also be required
12.
Proposed ToTs in the States:
Since the number of PMTs from 12 states are different, ToT Courses of
states will vary and in some cases smaller states can be clubbed to have ToT
at a central place convenient to all. Besides, at present there are no SFTIs in
Bihar and Sikkim. Hence, ToT for these 2 states at least are to be
conducted in their neighbouring states. Moreover, a Master Trainer needs to
be sent during the ToTs to evaluate PMTs and provide them Mentoring
Support during ToTs. So the planning will be required to organize ToT in a
manner so that during ToT, one MT Expert can supervise 4-6 PMTs at one
time.
Taking in to account all the above mentioned factors, it is proposed
that CPMU-C will run the first ToT for Kerala sometimes in the month of
December ,2012 at Trivandrum where the mentoring support will be
provided by Mr. M.Sethu Ramalingam, who himself is an accredited MT to
fine tune various elements of ToT in consultation with SFD, Kerala. Already
there are 2 PMTs from this state who have been trained. (One selected PMT
from Kerala who could not attend MTT-1 or MTT-2 due to some reason, will
be called as an observer in the ToT).
After this ToT, following seven ToTs will be organized at suggested
places to complete the first round MT Development Program in 12 Project
states.
Proposed ToT Courses in States under the Project:
S.No.
Venue of ToT
Participating
States
No. of PMTs
involved
1.
Jalukbari,
Gwahati,
Assam
Assam-2, AP2,
Mizoram-1,
Sikkim-1.
2.
West Bengal
Assam,
Arunachal
Pradesh,
Mizoram,
Sikkim
West Bengal
3.
Ranchi,
Jharkhand
Bihar,
Jharkhand
Bihar-2,
Jharkhand-4
4.
6.
Madhya
Pradesh-1
Madhya
Pradesh-2
Chhattisgarh
Madhya
Pradesh
Madhya
Pradesh
Chhattisgarh
7.
Maharashtra
8.
Uttarakhand
5.
No.
of
Trainees
involved
Assam-6x2,
AP-6x2,
Mizoram-6,
Sikkim-6
Proposed Expert
MT
Dr. S.K. Ghosh
MP-6
West Bengal6x4
Bihar-6x2,
Jharkhand6x4
MP-6x6
MP-4
MP-6x4
Maharashtra
Chhatishgarh4
Maharashtra-5
Uttarakhand
Uttarakhand-4
Chhatisgarh6x4
Maharastra6x5
Uttarakhand6x4
Dr.
Kumudini
Sharma
Dr.
Kumudini
Sharma
Sh.
S.Venkatesan
Sh. Atul Joshi
West Bengal-4
Sh. M.S.Kasana
Sh.
KartikeyaMisra
Dr.H.M.Mishra
13.
Role of SPMU’s Consultant (HRD & Communication Skills)
During ToT, Consultants of SPMUs must be present as they will be
responsible for follow up program of Trainers posted in SFTIs. They will be
also responsible for doing the external validations of ToTs and other
Training Development Programs besides development of Training Materials.
14.
Recommendation of Expert MT for accrediting PMTs:
During ToT, each PMT will be critically assessed by Expert MT for
their specific role of “Developer” and “Maintainer” to train faculties of SFTIs.
In case, they are found competent in above responsibilities, expert will
recommend their names for accrediting. Ministry will certify these PMTs on
the basis of their overall performance from the stage of selection to the stage
of actual conducting of ToT in their respective states.
15.
Career development of MTs accredited by the Ministry:
Master Trainer Development in the Forest Sector is a flagship
component of the JICA assisted project on “Capacity Development for Forest
Management & Training of Personnel”. This project will be remembered in
the history of Forestry Training for its landmark contribution of creating a
cadre of domain specific Master Trainers. As the Project will have 3 more
years for completion after development of MTs, it will be worthwhile to have
a detailed program for career development of these MTs through more of
national and international exposures during life of this project.
These MTs, being in higher management responsibilities can play a key role
in Training areas of forestry sector in next two-three decades of their service,
not only in their respective states but at the National level too. Apart from
imparting training to trainers in their own states, their services can be taken
for training of trainers in other states which did not get this initial
advantage of having MTs in their states, officials and non-officials of
Community Based Organizations in states as well as training to be imparted
to trainers joining in national level training institutes of forestry and allied
sector. Services of MTs can be taken in Training Need Assessment (TNA),
curriculum design and evaluation of training programs. Ministry’s RT
Division can take their services for one week mandatory training of officers
belonging to various cadres, MCTs of IFS cadres and special courses.
Looking to their vast scope of service, it is felt that these MTs can be further
developed during the project.
Following three annual Training Courses can be arranged for these
MTs at IGNFA, Dehradun in subjects stated below:
Sl. No.
1
2
Year
2013
2014
3
2015
Project sponsored Courses
Design of Training Course (DOT)
Training Need Analysis (TNA) and Evaluation of
Training (EOT)
Management of Training Program(MoT),
Mentoring and Facilitation Skills
Since there is no special incentive for these Master Trainers, a short
term international exposure will be helpful to sustain their interest. There is
a provision of Foreign Training component in this project and if these MTs
created under the project can get opportunity to visit abroad to upgrade
their competencies it will be very useful. CPMU and JICA may consider the
proposal, if they like.
1.
After certification, the MTs may be detailed for at least one Course on
Training Techniques every year. The details of courses in this regard are
available in Training Division Web Site. There are more than half a dozen
TDP courses available presently (some of these courses are mentioned in the
above Table). Therefore, this process will sustain the initiative for about 7-8
years. The following options are available:
(a)
(b)
(c)
TDP courses may be seen from the National calendar and the
MTs may be nominated for the courses conducted all over the
country. The advantage of this method is that the MTs of Forest
Sector will have opportunity of interaction with trainers in other
disciplines from all over the country.
Trainers may be arranged from the national directory of resource
persons and the courses conducted by the forest sector itself at a
suitable venue.
Training Division may be requested to sponsor select TDP
courses exclusively for the Forest Sector. This could be financially
advantageous because the Training Division will be funding the
course expenses other than TA/DA. But the approval of Training
Division is needed.
2.
Every year about one fourth of the PMTs may be detailed on a ToT
course
abroad,
if
possible.
There
are
several
institutions
conducting/organizing such courses. This will keep the motivation level of
MTs high and may be an incentive for future induction of MTs.
3.
There can be an annual conference of Master Trainers for a two days
duration wherein the following issues may be discussed:
(a) New initiatives required for strengthening training system in the
Forest Sector
(b) Sharing of best practices
(c) New course designs in the Forest Sector
(d) Development of new games, case studies, etc. which may be
used for training of front line staff.
4.
A forum may be created such as blog or web site wherein the MTs
may be encouraged to share their new learning, book reviews, views on
topics of common interest. MTs making substantial contributions may be
suitably rewarded. Recently an attempt has been made to form a
Yahoogroup by inviting all PMTs and expert MTs who were involved in the
training.
Budgetary requirements:
S.No.
1.
Item
Rate
One day conference of SMPU, its
Consultants
and
relevant
CPMU
Consultants, expert MT and SFTI
Directors for objectives sharing and Rs.10,000/refinement of the road map.
for about
15 persons, stationery, refreshment,
lunch, etc.
venue may be respective
state
Rs. 90,000/-
2.
ToT Material validation workshop
day) at Delhi
3.
Validation of training material for the
course for Front line staff (Lesson Plan, LS
Handout, Exercise, Performance Aids,
etc.)
through Forestry Experts engaged by
SPMUs. If other than SPMU Experts are
engaged, token honourarium of Rs.5 Lac
in LS can be provided.
4.
Printing of the Training Manual and 100 LS
Hours Lesson Plans for the Trainers of
SFTIs, 500 copies (Estimated volume is
about 500 pages @Rs.10 per pages
Rs.2,50,000/-
5.
Conduct of ToT course
Rs25,00,000/-
Grand Total
(One
Total
Rs.30,000/-
LS
Rs.30,000/Rs.500,000/-
Rs.33,70,000/-