Research Student Administration
APPLICATION FOR DOCTORATE EXTENSION SCHEME
Confirmation of Acceptance for Study (CAS)
Please note that you cannot apply for a Doctorate Extension Scheme CAS until the outcome
of your viva is known.
Only those who have current Tier 4 leave when you complete your course can apply. Students whose
leave expires before they complete their course must apply for further leave as a Tier 4 student if they
wish to make a subsequent application for the Doctoral Extension Scheme.
Please return this form to International Student Office (ISO), Level 11, Marjorie and Arnold Ziff Building or e-mail
address internationalstudents@leeds.ac.uk
Family name
First name
Student ID
Nationality
Date of birth
Country of birth
Programme of
Study (e.g.
PhD History or
BSc
Chemistry)
Passport
number
Year of study
(e.g. 1st year. For
one year
programmes write
1st year)
Visa expiry date
Please attach a copy of your current visa with this form
Financial details
Please attach evidence that you will be able to meet the financial requirements for the Doctorate Extension
Scheme. You will need to prove that you have held £1,600 in your account for a consecutive 28 day period on
the date of application.
Before your CAS is issued you will receive confirmation from ISO that you are on track to meet this
requirement. It is your responsibility to ensure that you maintain the funds at the required level once this
check has been made. Your visa will be refused if you do not meet the financial requirements at the time of
application.
Sponsorship details
NO
Have you been sponsored within the last 12 months? (Please tick) YES
If you were previously sponsored and your sponsorship has come to an end within the last twelve months, you must
provide a letter of consent from your sponsor.
Dependents
Do you have any dependents?
Yes
No
If so, how many?
Examination details
Viva date:
Examiners’ Recommendation (please tick):
Pass (no corrections)
Pass with editorial and
presentational corrections)
No corrections required to the thesis. Final hard bound thesis and Thesis
Deposit Form to be submitted to RSA by no later than 3 months after the viva
date
Corrections to be completed within 4 weeks of the date of the viva. Final hard
bound thesis and Thesis Deposit Form to be submitted to RSA by no later
than 3 months after the internal Examiner has approved the corrections.
Pass with minor deficiencies
Referral for resubmission,
MPhil award on PhD
submission, Fail
Corrections to be completed within 12 weeks of the date of the viva. Final
hard bound thesis and Thesis Deposit Form to be submitted to RSA by no
later than 3 months after the internal Examiner has approved the corrections.
Please note that in the event of one of these recommendations candidates will not be
eligible to apply for the doctorate extension scheme
Expected End Date of your programme of study
(see below) :
The Expected End Date is the date on which your name appears on a University pass list and your doctorate
awarded. For this to be possible all the following steps have been completed (see also:
http://www.leeds.ac.uk/rsa/thesissubmissionandexamination/students/getting_degree.html):
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Your examiners’ report (completed after the viva) has been ratified by the Graduate Board’s
Examinations Group at one of its meetings. Dates are published here
http://www.leeds.ac.uk/rsa/graduate_board/examinations.html#dates:
You have completed all corrections to your thesis to the satisfaction of your internal examiner, and
RSA has received confirmation of this from the internal examiner (normally via the Thesis Deposit
Form)
You have handed in your final, hard bound thesis (and eThesis if required) along with a fully completed
Thesis Deposit Form.
You have settled any debts to the University, including returning any outstanding Library books
The University must enter an Expected End Date of your programme of study onto the CAS that you need to
use for the Doctorate Extension Scheme.
The University can only assign you a Tier 4 CAS for the Doctorate Extension Scheme if you are within 60 days
of the expected end date of your programme of study. We are unable to assign you a CAS after it has
confirmed that your doctorate has been awarded.
You must apply to UKBA before the expected end date on the CAS issued for the Doctorate Extension
Scheme application. You must also make a valid application before your current immigration permission
expires. Remember that you must have held your funds for 28 days or longer before the date of your
application.
If, after your CAS has been assigned, you find out that you are likely to receive confirmation of your award
later than the expected end date on the CAS, you can still apply under the scheme as long as you do this
before the expected end date on the CAS and before your current Tier 4 leave expires. However, you will not
be able to work without restriction until your new visa is granted. The University is required to report
your actual completion date to the Home Office. Please note that the 12-month period starts from the
Expected End Date, even if there is a delay to your award.
For the reasons above please choose your expected end date carefully. The University will check this date
against our records and contact you if the date seems too early or too late.
Terms and Conditions:
It is the student’s responsibility to abide by the conditions of their Tier 4 leave – please see
http://www.internationalstudentsupport.leeds.ac.uk/immigration/tier_4_responsibilities/ and
http://www.ukcisa.org.uk/student/info_sheets/working_after_studies.php#doctorate
Under the Doctorate Extension Scheme the University is obliged by the UK Border Agency to contact you on
at least two occasions during this 12 month period whilst this visa is valid to ensure you are adhering to the
conditions of this visa. You must provide a contact email address for this purpose, and must confirm that you
will regularly check this account and respond to emails from the University promptly.
If you fail to respond to an email from the University we must report this to the Home Office and you will be
expected to leave the UK. The Home Office can take action to cut short your immigration permission if you do
not comply with this requirement.
You must also inform the University if you leave the UK and do not intend to return before your Doctorate
Extension Scheme leave expires or if you are granted immigration permission under a different category. You
must do this by informing rp_student@leeds.ac.uk
E-mail address:
Declaration:
I confirm that the information I have provided is accurate and correct. I agree to abide by the University
requirements outlined above and the Terms and Conditions of the Tier 4 Doctorate Extension Scheme. I
understand that failure to respond to communications from the University will jeopardise my immigration
status.
Signed:
Date:
The University is required to let the Home Office know when you complete your course. It is also obliged to
notify the Home Office if you fail your course, do not complete it or if you are awarded a qualification that is
lower than a doctorate. If this occurs your immigration application will be refused. In this instance please
contact International Student Office for further advice
Summary of University monitoring/reporting duties
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Confirmation that you have completed your course
If you fail your course or are awarded a qualification lower than doctoral level
You miss a scheduled contact with us and fail to provide an adequate explanation for doing so
The University has reason to believe you are breaching the conditions of your leave
You are no longer participating in the scheme
The University withdraws its sponsorship
Further information on the Doctorate Extension Scheme can be found at:
http://www.internationalstudentsupport.leeds.ac.uk/immigration/working_after_study/
http://www.ukcisa.org.uk/student/info_sheets/working_after_studies.php
_______________________________________________________________________________
Office Use only:
ISO
Financial information checked – please tick
Name:.....................................................
Date: ......................................................
Comments
To be forwarded as follows (please mark “URGENT – CAS requests”):
Catherine Mills. RSA, Level 9
RSA
Viva date
Report received in RSA
Examiners’ recommendation
Examinations Group meeting
Deadline for corrections
Estimated end date