1
Commercial Work Approval Form – For Commercial Work of Value of more
than £5,000 Undertaken through the E-code System
Approval must be obtained for all commercially sponsored work, unless by prior
arrangement with the Head of Department. For projects of a value of more than £5,000
where the work can be undertaken without the need to recruit new staff or change the
contracts for existing staff, projects can be managed through the E-code system. The use
of temporary or casual staff is allowed, subject to prior approval by the Biology Human
Resources Manager.
Principal Investigator:
Co-investigators:
Company:
Brief description of the proposed work and projected outcomes, e.g. IP, further
contracts, refereed papers:
Proposed start date:
Approximate duration of the work:
Staff involved:

Estimated PI input:

Estimated input from other staff:

Please give names of all other staff involved:
Casual/Temporary Staff:

Will any casual or temporary staff be involved ?
(Y/N)
If Yes:
-
-
Please confirm that you have discussed this with
and have approval from the Biology Human Resources
Manager for the proposed
(Y/N)
State the estimated time input:
Total Agreed Price:
£
Uplift applied (xFEC):
Value of the Uplift component:
£
Will the standard Profit Share apply
(Y/N)
Document1
2
If NO, please outline the agreed Profit Share:
E-Code to be used:
pFACT costing number (if applicable):
Will the project require central facilities and have these costs been included at the
full commercial rate?
 Technology Facility?
(Y/N)
 Horticulture?
(Y/N)
 BSF?
(Y/N)
Are there any potential ethical issues in undertaking this work?
(Y/N)
If Yes, please describe what has been done to address these:
Is there CDA/NDA in place or required?
(Y/N)
Will there be a specific contract/agreement to cover this work?
(Y/N)
Safety Assessment (Please  the appropriate box):

None of the categories below apply (theoretical work only)

All the work can be conducted using GLP only

Highest hazard category of chemical (code 1 –4) to be
used……………………………………………………………..

Field work, to be conducted using accepted code of practice

Microorganisms ACDP
category..….…………………………………………………………………………...

Radioisotopes which ones + estimate of monthly liquid disposal
needs…….……………………………

Lasers which category…………………………………………………………………………………

Live animals type………………………………………………………………………………...

Gene cloning which containment
level…………………………………………………………………

Human-derived material give
details……………………………………………………………………………………..
Other significant hazards not listed above:
……………………………………………………………………………………….
The preparation of a more detailed safety assessment is required for some proposed activities to
ensure that appropriate facilities are available and any necessary licences and HSE notifications
Document1
3
are considered before applying for a grant. Provisional assessments prepared for the activities
listed below must be approved by David Nelson (Departmental Health & Safety Advisor) before
applying for a grant. Please  if the following activities apply:





ACDP Hazard Group 3/4 Microorganisms
Genetically Modified Microbes requiring Containment Level 2 facilities (or above)
Genetically Modified Plants / Animals requiring Containment Level B facilities
Human-derived material
Field work outside UK
Please contact D Nelson (e:dn6) for advice on the preparation of any of these specific
assessments if required
Safety Declaration
I have considered the safety aspects of the work proposed.
The provision of safety equipment and any necessary notifications have been budgeted for.
The Departmental Safety Advisor has approved the provisional assessments for higher risk
activities identified above, and facilities are adequate for the safe conduct of the work. I will
provide full safety training for those conducting the work, and I will ensure that the work is
conducted to acceptable standards. The risks associated with all hazardous substances will be
assessed and appropriate controls introduced before they are used as required by COSHH 2002.
Signed:
Date:
Please state any financial interest in this project or in the sponsor
…………………………………………………………………………………………………..
Signature of PI:
……………………………….Date:…………
Please submit the completed form for approval before a final contract is entered in
to and the work commences
Approval Signatures:
1. Life Sciences BDM
…………………………………Date:…………
2. Biology Financial Advisor:
…………………………………Date:…………
3. Head of Department:
…………………………………Date:…………
Document1