LITTLE BADDOW PARISH COUNCIL
An Ordinary Meeting of the Parish Council was held in the Memorial Hall on June 7, 2012. The Meeting
commenced at 7:30pm. In attendance:Mr R Shepherd - Chairman
Mr R Barrett
Mrs M Buckley
Mr K Ferguson
Mr P Irvine
Mr P Willington
Members of the Public – 3
Mr R Upward (Clerk)
The Chairman thanked Mr Simon Johnson, Councillor Buckley and their committee for their efforts
in organising the numerous and excellent Jubilee Celebrations that took place in the village.
88/12 APOLOGIES FOR ABSENCE
Apologies were accepted from Councillors Cooper, Robinson and Thorogood.
89/12 DECLARATION OF INTERESTS
Councillor Willington declared a Personal Interest in all planning applications.
90/12 MINUTES
It was proposed by Councillor Ferguson and seconded by Councillor Buckley that the Minutes of the
Council Meeting held on May 3, 2012 are accepted as correct record of the meeting. The proposal was
carried.
91/12 MATTERS FROM PRIOR MEETINGS
Minute No/Date/Councillor
23/11 Water on North Hill
February 3, 2011
Councillor Ferguson
Subject
Contact ECC Highways regarding water
flowing across North Hill at junction with
Spring Close, missing the drain.
Status
Work completed. CLOSED
103/11 Notice Boards
June 2, 2011
Councillor Ferguson
Arrange removal of notice board(s) from
Wayside.
Notice board installed at Runsell
Lane. CLOSED
160/11(12)Lingwood Common
October 13, 2011
Councillor Irvine
Prepare follow-up letter to the National
Trust re deforestation of the common.
NT will get contractors to clear
away the rubbish from prior work.
Meeting to be arranged
07/12 (2) Lights hazard
January 12, 2012
Councillor Irvine
Talk to owners of Brambles re
complaints of gatepost lights creating a
traffic hazard
Lower wattage bulbs installed.
CLOSED
57/12 (8) Spring Close parking
April 5, 2012
Councillors Irvine/Shepherd
Complaint about regular parking on the
green at the entrance to Spring Close.
The resident has been contact and
agreed not to park on the green.
CLOSED
57/12 (10) Internet speed-up
April 5, 2012
Councillor Ferguson
Opportunities for speeding up the
internet in rural locations.
57/12 (4) Oil bulk buy-RCCE
April 5, 2012
Councillor Ferguson
Investigate RCC bulk buying of heating
oil and opportunities within the village.
Fibre optic cable through LB to be
officially operational June 30.
ECC using LB as part of their
survey on rural broadband
improvements.
No response to advertisement.
CLOSED
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92/12 PUBLIC QUESTION TIME
Mr Simon Johnson reported on the Jubilee Celebrations. 165 people had attended the Quiz Walk
around the village, nearly 100 people attended the Jubilee Ball and 83 people attended the Quiz Night.
In addition there were numerous street parties in the village despite the inclement weather. Residents
had risen to the challenge of decorating the village, Well House in Spring Elms Lane received the Best
Dressed House Award, the cul-de-sac in Spring Close received the Best Dressed Street Award and a
special award was given to Jackie Rymill for decorating the Memorial Hall. To date, 224 tickets have
been sold for the Barn Dance on June 16.
Dr Brian Luscombe asked if any of the council owned land could be used as wild flower meadows.
93/12 DEVELOPMENT IN THE VILLAGE
Application Number
Name of Applicant
12/00732/FUL
Mr & Mrs D Brown
12/00587/FUL
Mr M Lapham
Location and nature of the Proposed Development
to which the application relates
Piers Gill, Darcy Rise, Little Baddow
Demolition of existing and construction of a
replacement two storey detached dwelling
Woodhay, Fir Tree Lane, Little Baddow
Two storey side and front extension and single
storey front extension to existing residence
including partial demolition to west side
Result
No Objection
Objection
94/12 CORRESPONDENCE
Writer
1. Audit Commission
2. Big Lottery Fund
3. CBC Emergency Planning
4. CBC Planning
5. CBC Parks Service
6. Leiston-cum-Sizewell PC
7. Mrs T Brewer
8. CBC
9. Dr Brian Luscombe
10. EALC
Subject
Consultation on the appointment of
Littlejohn LLP as the external auditor
from September 2012 for 5 years
Announcing the second round of
Village SOS funding
Rest Centre Training for Parish
Emergency Team representatives on
July 19 and 26 at 7:30pm
Response to the Council’s letter
regarding breaches of DC11.
Equipped Play Area review – draft
report for consultation
Requesting support for Rights of
Appeal for local councils bill
Advising that lower wattage bulbs have
been fitted at Brambles and
complaining about the handling of this
situation.
Survey on town/parish council
engagement.
Complaint about dog waste being left
at junction of Holybread Lane and
North Hill and requesting installation of
a dog bin.
Requesting responses on:-Funding arrangements for localizing
support for council tax
-Improvements to the policy and legal
framework for PROW.
2
Outcome
No objections
Councillor Ferguson
Councillors Ferguson and Barrett
to attend
Councillor Ferguson
Noted
No action
Noted
Councillor Ferguson’s response to
be sent.
Councillor Barrett to develop a
plan for the village
Noted
94/12 CORRESPONDENCE(cont)
Writer
11.CBC
12. ECC
13. EALC
14. EALC
15. ECC
16. Larger Local Councils
Forum
17. EWT
Subject
Special Planning Committee on
Tuesday September 4 at 7pm to
consider the Countryside Zest
proposals for NE Chelmsford.
ECC Big Society Fund – expressions
of interest to be received by August 28.
Final decisions to be made in
November 2012. Community Capital
strand provides grants up to £15k,
Community Response up to £10k.
Notice of AGM on September 27.
Advance notification of motions
required by August 28. Competition
entries required by September 7.
Nomination form for garden party
award 2012.
Natural England opens £2 million paths
for communities scheme.
Presentations on Byelaws and QE2
Fields Challenge. June 14 at
Halstead, 10 am.
Invitation to the Members’ Day and
AGM on June 23, 2012.
95/12 ACCOUNTS
PAYMENT OF ACCOUNTS - June 7, 2012
Cheque
Payee
Description
Subject
**DD Talktalk
General
Phone
**DD British Gas
Memorial Hall Supply
**0525 D Wallace
General
Grass cutting
0526 Mr R A Upward
General
Salary
0527 Mrs M Jarvis
Spring Close Supervision
0528 Essex Fergie
Memorial Hall Caretaker
0529 Mr R Perry
Memorial Hall Chairs/tables
0530 RitchComm
Pavilion
Cleaning
0531 Mr J A Sheriff
Pavilion
Repairs
"
"
General
Notice board
"
"
General
R'pair boards
"
"
Pavilion
Maintenance
0543 Initial Fire Services
Memorial Hall Inspection
0533 Initial Fire Services
Pavilion
Inspection
0534 EPFA
Pavilion
Membership
0535 NADFAS
Memorial Hall Refund
0536 WEA
Memorial Hall Refund
0537 Mrs U Moore
Memorial Hall Refund
0538 Friends of Bicknacre
Memorial Hall Rebate
0539 LB Sports Club
Pavilion
Letting Fees
0540 LB Sports Club
Sports Grd. Subsidy
0544 AtoZ Supplies
Memorial Hall Supplies
0542 Webology
Website
Updates
Outcome
Councillor Ferguson to attend
Councillor Ferguson
Noted. Councillor Buckley to
develop a competition entry based
on Jubilee celebrations
Councillor Shepherd to complete
Councillor Barrett
Noted
Noted
Cost
£
34.21
£
330.00
£
144.00
£
527.64
£
35.00
£
627.33
£
30.00
£
184.00
£
100.00
£
110.00
£
595.00
£
255.00
£
62.00
£
30.00
£
25.00
£
10.00
£
10.00
£
2.50
£
213.40
£
190.00
£ 1,070.00
£
18.43
£
20.00
£ 4,623.51
3
VAT
£
66.00
£
£
12.40
6.00
£
£
3.69
4.00
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
92.09
£
Total
34.21
396.00
144.00
527.64
35.00
627.33
30.00
184.00
100.00
110.00
595.00
255.00
74.40
36.00
25.00
10.00
10.00
2.50
213.40
190.00
1,070.00
22.12
24.00
4,715.60
95/12 ACCOUNTS(cont)
PAYMENT OF ACCOUNTS - June 7, 2012
ACCOUNTS STATUS
Current Account (B)
Reserve No 1 (B)
Reserve No 3 (B)
Treasury Deposit (B)
31/05/2012 +/- vs prior
£ 7,258.28 -£ 18,998.26
£ 41,568.67 £ 10,000.00
£ 1,818.66 £
579.40
£ 35,000.00 £
-
Total
£ 85,645.61 -£
Holybred Wood (B)
£
8,051.96
RESERVES
Hall
Pavilion
Clerks Reserve
EALC Reserve
Sports Ground Swings
Hall Extension
8,418.86 Total
£
£ 17,000.00
£ 8,000.00
£ 1,368.86
£ 21,300.00
£ 2,119.26
£ 1,818.66
£ 56,322.38
Funds Available
£ 29,323.23
TOTAL
£ 85,645.61
-
It was proposed by Councillor Willington and seconded by Councillor Ferguson that the accounts are
approved for payment. The proposal was carried.
96/12 ANNUAL ACCOUNTS AND GOVERNANCE STATEMENT
The Parish Clerk presented the Annual Accounts and reported that the internal audit had been
completed without qualification.
It was proposed by Councillor Willington and seconded by Councillor Ferguson that the Annual
Accounts are approved. The proposal was carried.
It was proposed by Councillor Willington and seconded by Councillor Irvine that the Governance
Statement is approved. The proposal was carried.
97/12 SPECIAL RESPONSIBILITIES
Councillors’ Special Responsibilities were agreed as presented by the Chairman.
98/12 HOLYBRED WOOD
In response to concerns raised during Public Question Time at the last meeting, it was proposed by
Councillor Ferguson and seconded by Councillor Irvine that £410 plus VAT is spent installing a litter bin
and a dog bin in Holybred Wood car park. The proposal was carried. The Clerk will contact the
Warden to agree suitable locations.
99/12 SUPPLEMENTARY PLANNING DOCUMENT
Councillor Willington presented the timing plan to achieve approval of the Supplementary Planning
Document at the November CBC Cabinet Meeting.
100/12 STANDARDS BOARD
The Clerk advised the changes to the governance and standards board which the 2011 Localism Act
has introduced. Detailed procedures are being developed by CBC and the district councils within Essex
which will be considered by the Council once they have been approved. In the meantime, the existing
Code of Conduct with the Parish Council Standing Orders remains in place.
101/12 SPORTS PAVILION
It was proposed by Councillor Ferguson and seconded by Councillor Willington that the annual contract
for cleaning the pavilion is increased by 3%. The proposal was carried.
The Chairman agreed to forward the contractor’s report to the Sports Club for consideration.
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102/12 INFORMATION ITEMS
Councillor Barrett advised that an article seeking support for footpath volunteers will be in the next
edition of Little Baddow News.
Councillor Willington advised that the temporary storage in the vineyard in Colam Lane is still in place
after the expiry date specified by the Planning Inspector. This is now being handled by the
Enforcement Officer.
Councillor Irvine advised that, after reviewing the ECC Speed Limit Policy, the 40mph section at the
northern end of the village, including the proposed extension beyond Paper Mill Lock, is totally
consistent with the Policy.
There was a discussion about speeding on North Hill on the steep section prior to The Rodney which
has been raised by a resident who will be writing to the council. The discussion included concerns
about the speed of cyclists on this section where there are a number of “blind” exits from houses. The
Clerk will investigate contacting the cycling organisations within Essex.
103/12 NEXT MEETING
There will be a Planning Committee Meeting on Thursday June 14, 2012 commencing at 10:30am.
The next Parish Council Meeting will take place on Thursday July 12, 2012.
The meeting closed at 9:10pm.
Chairman
July 12, 2012
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