Active Data Calendar Training Course
Active Data Calendar Training
Course
Active Data Calendar Training Course
I. Introduction
What is Active Data Calendar?
Active Data Calendar is a centralized web calendar that displays events and allows
sharing event information across multiple university websites. Active Data Calendar
allows to easily plan, publish and promote university events online. An easy to use
browser based interface includes “Online Administration" that allows Category Owners
and Department Administrators to approve events before they are actually viewed on
your website.
II.
Logging In
Before you can manage events displayed on the calendar you will need to login to the
calendar:
1. Open internet browser.
2. Direct your web browser to http://events.westga.edu.
3. From the main view of the calendar you can proceed to the login area by clicking
on the Submit Events link.
4. Click on “Sign In to Active Data Calendar” under “Manage Events” located in the
left side menu.
5. You'll be presented with the main login screen of Active Data Calendar.
6. Enter your Login ID and Password and then click Submit or press enter to
continue (Your login credentials will be given to you by your Calendar
Administrator).
III.
Software Overview
Once you've logged in to Active Data Calendar you will be presented with the main
administration screen. Now you can access the various functions of the Calendar.
A) General Links
Active Data Calendar Training Course
Main Menu - includes a dashboard that is customized based off your specific user
privileges/permissions.
Administrative Users:
 Events Pending Approval - Make approvals or denials of Events.
 Your Upcoming Events – Status - See Approval Status, Modify/Delete/Resubmit
Your Events
Standard Users:
 Your Upcoming Events – Status - See Approval Status, Modify/Delete/Resubmit
Your Events
B) Main Navigation
Events - Add, Modify/Cancel/Delete and Export Events.
Registration - See a snapshot of all active events that have registrations enabled on the
Calendar.
Workflow - View user accounts within your Active Data Calendar. Set default values
and selections for various fields throughout the Calendar administration area for your
particular user account.
Facilities - Display ALL Locations and Location details in the Calendar database.
Reources- Display ALL Resources in the Calendar database.
Categorization - Display ALL Categories and Subcategories in the Calendar database.
Marketing - Generate syndication code or Event Quick Link.
Reports - View Event, Location or Category Reports.
IV.
Adding an Event
1. Click on the EVENTS tab
2. Click on the EVENTS: ADD link.
3. Enter Event Name
4. On the Add Event - General Details screen Select Department from
Department drop-down (includes all of the Departments that you have been given
Permission)
Active Data Calendar Training Course
5. Select Public, Private or Both Calendars.
6. Check Highlight an Event if you would like to include this event in highlighted
event list, or leave it unchecked (You must be authorized to Highlight Events).
7. Select Category(s)/Subcategory(s) - (You may select Multiple Categories or
Subcategories)
8. Enter Event Description using WYSIWYG editor.
9. Enter Event Date and Start Time and Duration (or check All Day).
10. At this point your event is ready to be published. If you would like to provide
more details, such as location, image, detail schedule or admission information
you must navigate to the appropriate tab.***
11. Click on PREVIEW
12. On the Preview and Finalize Event screen you can either SAVE your event as it is
currently entered or RELEASE the event to the Calendar or for processing by the
appropriate administrator(s) or category owner(s). You may use COMMENTS
button to enter internal comments about this event.
13. Click on FINISH.
V.
Approving Events
Click on MAIN MENU icon located in upper right corner to enter Main Menu Marketing screen.
If you are a Category Owner to a locked Category, you will have access to Process
Pending Events area and will see those events that are submitted by any User or
Administrator level account to a Category that you own.
If you are a Department Administrator, you will just see those event marketing requests
that are submitted by User level accounts within the department to which you are an
administrator.
Active Data Calendar Training Course
You can choose to Add or Deny events directly from this main list screen or you can
click on the event name to view additional details about the event and to see all action
options.
Actions that can be performed include:

Approve: Adds Event to the appropriate Calendar(s) and removes the Event from
the Pending screen

Deny: Denies the event and sends the standard denial email to the user who
entered the event. Prompts you to enter in a message that will be sent back to the
user who submitted the event notifying them why their request is being denied.

Modify: This button takes the Administrator directly to the Modify Event area so
that they can make changes to the event themselves. NOTE: Any event that is
updated directly by an administrator will be automatically posted live once they
finalize the Modify Event process. The modify button is only available for the
Department Administrators and the Super User. Category Owners cannot modify
the event.

Highlight Event: This drop-down can be utilized in order to select to make an
event highlighted or remove it from the highlighted list. This drop-down will
only display if an Administrator and/or Category Owner was given the privilege
to be able to highlight events.
Thank you!