RESEARCH ASSOCIATE APPOINTMENTS
LETTERS OF OFFER AND ACCEPTANCE
In accordance with School of Medicine guidelines, a letter of offer and
acceptance must be utilized for all new academic appointments.
The letter of offer must contain the following information:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Salary
Academic rank and other titles (if any)
Period of initial appointment (one year, two years, or three years)
Applicable fringe benefits (retirement, life insurance, health
insurance); note, if the candidate is already an IU employee
eligible for fringe benefits, the language regarding fringe
benefits should be modified to state that “In addition to the base
salary, you will continue to be eligible for fringe benefits
including the University’s retirement and life and health insurance
programs.” The enrollment information should be deleted.
Additionally, the last sentence of the letter should be modified to
read “We look forward to continuing your association with Indiana
University.”
Statement regarding reasonable accommodations for disabled persons
Initial support other than salary, such as space, equipment,
secretary, technicians
Statement of the initial assignment
For all appointments where the provision of patient care or patient
support services requires a pre-employment physical, applicants
should be informed that the offer is contingent upon successful
completion of a pre-employment physical which includes drug
screening, and a criminal history check.
For all appointments involving possible contact with children the
following statement must be included in the offer letter:
Applicants should be aware that criminal convictions may result in
ineligibility for certain appointments or positions within the
School of Medicine.
The letter of acceptance should indicate the following:
1.
2.
Acknowledge and agree to terms and conditions of the appointment
Acknowledge and agree to criteria and procedures for reappointment.
Enclosures with the offer letter must include the following:
1.
2.
3.
12/12
Fringe benefit schedule
Core Values and Guiding Principles
School of Medicine Honor Code.
OFFER LETTER
RESEARCH ASSOCIATE APPOINTMENTS
INDIANA UNIVERSITY SCHOOL OF MEDICINE
Dear
(name)
:
I am recommending to Dean Hess, subject to final approval of the University
administration, that you be appointed as Research Associate
in the Department
of
(dept. name)
, Indiana University School of Medicine. This offer is
contingent on the University receiving appropriate certification, credentials, and
other information required under state law, including a satisfactory background check.
Your initial appointment will be for (#) years beginning (appt date)
with
eligibility for reappointment. In accordance with University policies, this position
is not tenure eligible.
Your starting salary for the first year will be $
on a
12-month base. In addition to the base salary, you will receive fringe benefits which
include eligibility to participate in the University's retirement and life and health
insurance programs. You must submit your benefits enrollment forms online no later
than 30 days from the effective date of your appointment, namely (appt date +30) .
Enrollments received after this date cannot be processed; Open Enrollment will be the
next opportunity to enroll and the effective date of your benefits would then be the
following January 1. To facilitate your meeting the enrollment deadline, please
provide us with a valid e-mail address for you during this transition period. When we
have received your signed acceptance of this offer along with the completed forms that
are enclosed with this letter, we will be able to process your hire and a University
Benefits Specialist will then e-mail instructions to you on how and when to enroll in
the benefit plans. Please refer to the enclosed fringe benefit schedule for a current
summary of these benefits. In addition, it is the policy of Indiana University to
provide reasonable accommodations for qualified persons with disabilities.
The department will provide space for you to perform your research duties.
Your initial duties will include
. Candidates should
be aware that criminal convictions may result in ineligibility for certain
appointments or positions within the School of Medicine.
The culture of the School of Medicine is of highest importance. We value a
culture of collaboration, team work, and mutual respect. Mutual respect entails
accountability. Enclosed with this letter is a document entitled “Core Values and
Guiding Principles”. Accepting this offer is your declaration that you embrace these
values and our culture and will strive to serve as a role model for them. A component
of our culture is also an honor code signed by all learners and faculty. Your
appointment is contingent on acknowledging your commitment to this code through your
signature on the enclosed document entitled “Indiana University School of Medicine
Honor Code”.
If these terms are acceptable to you, please indicate your acceptance by a
letter or by your signature at the bottom of this letter. We look forward to
welcoming you to Indiana University.
Signature of Chairperson or Director
ACCEPTANCE:
I accept and acknowledge the terms and conditions of the appointment as set
forth above. I also agree that my appointment is specific to the IUPUI campus and the
IU School of Medicine, irrespective of the geographic location of my day-to-day
activities, duties and responsibilities. Therefore, I agree that I am subject to the
applicable policies and procedures of the IUPUI campus and the IU School of Medicine
relating to my appointment and reappointment.
Signature
Date
Print Name