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Application Instructions
2016-01-15
01814/2016
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CALL FOR APPLICATIONS: SI ALUMNI EVENTS 2016
BACKGROUND
The Swedish Institute (SI) is pleased to announce the possibility for SI alumni and Regional
SI Alumni Networks to apply for financial support to organise local events in 2016.
Through this call SI wishes to support regional alumni activities with the aim of creating
platforms for alumni to meet, exchange knowledge and build competence in the network. The
overall aim of the Swedish Institute in regard to alumni activities is to facilitate the
development of long-term local and global networks.
A maximum of SEK 12,000 can be applied for within this call. The grant can be used to
arrange social events, lectures, seminars, workshops, study visits, and much more.
This call for applications is open from 15 January to 7 February. To learn more about how to
apply, please read through the instructions in this document carefully.
WHAT CAN BE APPLIED FOR?
Alumni events which aim to create a platform for SI alumni to meet, exchange knowledge
and build competence are eligible for support within this call.
We recommend that events hold a clear thematic approach. They could include several
components, together forming a program, which should be described in the application form
under Section C: “EVENT TITLE/SUMMARY/FORMAT”.
For example, the event could be an expert seminar on a certain topic, followed by an
interactive workshop and a small reception/fika. There could also be a series of events,
approaching a set of questions from different perspectives.
Seminars/workshops within the following thematic areas will have priority:
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Swedish Institute
Svenska institutet
Slottsbacken 10
Box 7434
SE-10391 Stockholm
Sweden
Green technology and/or Energy efficiency
Management skills and/or Leadership
P +46 (0)8 453 78 00
si@si.se
www.si.se
www.sweden.se
The Swedish Institute (SI) is a public agency that promotes
interest and confidence in Sweden around the world. SI
seeks to establish cooperation and lasting relations with other
countries through strategic communication and exchange in
the fields of culture, education, science and business.
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Human Rights & Democracy
Innovation and/or Entrepreneurship
CSR & Sustainable development (sustainability)
Civil Society
ICT and E-solutions
Purely social networking events with the purpose of bringing alumni together and
strengthening the network are also eligible for support. Such events could for example be a
fika, dinner, excursion or study visit.
An alumni event could also have external partners (e.g. NGOs, universities, companies, the
Centre for Swedish Studies or other organisations)
WHO CAN APPLY?
This opportunity targets individual SI Alumni (former SI scholarship holders, recipients of
the Global Swede Award, participants in SAYP and SI:s leadership programmes in the Baltic
Sea Region) or alumni associations in cooperation with SI. The application must be
completed by the individual and/or the organisation which intends to manage the alumni
event.
The alumni event should be managed by an organising team, led by the alumni event contact
person. In the application form under Section B the principal role of each team member
should be described in brief. The minimum requirement is a team of two, although additional
team members as well as partner organisations can be included in the project.
We recommend that the organising team makes contact with the Embassy of Sweden, or any
of its consulates, as they can be valuable partners when arranging events. They can also assist
in connecting to other alumni, and provide advice on how to approach Swedish organisations
and companies.
HOW TO APPLY?
In order to apply for funding from SI within this call, use the Application form available for
download here.
The application must be completed, signed and sent back by e-mail to si@si.se before the
deadline of the call. Remember that SI is a Swedish public agency, which means that any
document received is open to and can be requested by the general public.
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Only one application per person may be submitted
For each event, a maximum of SEK 12,000 can be applied for
The application form must be completed electronically, printed, signed and scanned
as a PDF
A Budget and an Activity plan must be submitted along with the Application form
Completed Application form, Budget and Activity plan must be sent in by e-mail to
si@si.se no later than 7 February 2015. Remember to include the reference
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number 01814/2016 in the subject line of the e-mail. Please note that you do not
need to include this instruction with the application
Selection of successful applications: SI will make the selection based on the
thematic focus, region and relevance. If you have received SI funding for either
organising an alumni event or participating in an event in Sweden during the past
year your application may not be prioritised
Decision: Applicants will be notified no later than 1 March
The Swedish Institute does NOT require paper originals of any documents.
RESTRICTIONS
The proposed alumni event must:
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Be carried out through the timeframe indicated in your event proposal and before 15
of December 2016.
Gather at least 10 SI alumni (former Swedish Institute scholarship holders,
recipients of the Global Swede award, participants of the Swedish Institute Summer
University or Swedish Institute Academy for Young Professionals, students of the
Swedish language at a university and/or Swedish Centre, participants of the Swedish
institutes leadership programmes for Northern Europe and former recipients of the
Swedish institutes Baltic Sea Unit grants
You may also invite other participants that are not SI alumni.
If you have received SI funding for either organising an alumni event or participating in an
event in Sweden your application may not be prioritised.
APPLICATION ENCLOSURES
In order to be taken into consideration, the application must include (1) an activity plan, and
(2) a budget.
1. The activity plan should include the following:
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Background/description of the event
Target group(s)
Objectives and expected results
Planned activities
Preliminary program
Partner involvement (optional)
Event preparation timeline
Risk analysis
Plan for marketing
Important: Please keep in mind that the Swedish Institute staff reading your application may
not be experts in your field. It is therefor important that you describe your activity in a way
that can be understood and accessed by someone not necessarily familiar with theories,
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technical terms etc. that may be obvious to you. Make sure to be specific and avoid vague
formulations. SI cannot grant an application that we do not fully understand.
2. The Budget
Costs of organising the event must be specified in a budget. Budget lines could include the
following:
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Rent of event venues
Food, snacks & fika
Seminar & office props, supplies
Payment for key-note speaker, lecturer, expert
Small honorarium for event management staff (max 500 SEK/person in the
organising team)
It is possible for others to contribute financially to the arrangement of an alumni event. They
must be stated in SECTION F of the application form.
EVENT MARKETING
The event organisers are responsible for marketing and for attracting event participants. The
Swedish Institute can publish information on the Alumni blog and other communication
channels but will need promotional material from the organisers in good time before the
event in order to do so.
REPORT TO SI
A preliminary program and list of participants must be sent to the Swedish Institute one week
prior to the alumni event.
SI requires the organisers to submit an event report and photos no later than one week after
the event. The event report should include the final programme and list of participants (please
include participants’ e-mail addresses and indicate whether or not a participant is an SI
alumnus).
Photos and a short text about the event will be published in the SI Alumni Network social
media channels.
SI will also ask you to fill out an evaluation form.
CONTACT WITH SI
Feel free to contact SI with any inquiries related to the above, at alumni@si.se