PAIGNTON COMMUNITY & SPORTS ACADEMY
BAY EDUCATION TRUST
JOB DESCRIPTION
Post Title:
Administrator–Primary Liaison/Transition/Marketing/Open Events
Grade:
Grade D Point Range 14 – 17
20 hours/week, 39 weeks per annum
(Working hours flexible / tbc - possible 4 days a week 9am-2:20pm)
Responsible to:
Associate Principal
Responsible for:
Effectively completing a range of administrative tasks based around
Primary Transition / Open events / Inspiration days / Marketing
Job Purpose:
Provide administrative support for the Associate Principal/ Primary
Liaison and Transition / Marketing.
MAIN DUTIES & RESPONSIBILITIES
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Be the first point of contact at the Academy for all the local primary schools and staff
To collate and prepare information packs for incoming Year 7s
To write news stories, in some instances take pictures and seek out positive events
To update, monitor and contribute to social media
Design and construct power points for Academy events
Lead on liaison with primary schools regarding, Inspiration days, Pantomime, e-safety,
Literacy Project and any other events
Support the marketing of the Bay Education Trust Schools such as Kings Ash and
Curledge Street, where required.
To undertake a range of ICT related tasks e.g. word processing, spreadsheets,
databases and forwarding information for website updates.
To be responsible for the production of a range of publicity material, such as
newspaper articles, including proof reading and correcting
To maintain records and figures relating to Academy events
Administering the Associate Principal scheduling diary efficiently.
To be self-motivating and self-organised to identify priorities with an ability to organise
work tasks efficiently.
Deliver open event fliers to primary schools
Maintain a high level of confidentiality for all work undertaken ensuring office security
is maintained and confidences are not breached.
Providing a first point of contact for telephone or face-to-face enquiries from Primary
schools, exercising judgement and discretion in determining priorities; ensuring that all
callers receive the highest standards of customer care.
Contact and liaise with outside agencies and parents
To liaise with students regarding events
To be responsible for the administration of special events such as the Open Events,
Inspiration days, Olympic Partnership Challenge, Talent Scout & primary events.
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To book facilities and travel for events
To send out, collect and collate consent forms.
Photocopying the packs and taking minutes as required.
To undertake own Professional Development as required.
To monitor and record spending on the relevant budgets
To take and record money for events, competitions, etc and transfer to finance.
To ensure rooms, resources and refreshments are available for meetings and events
To undertake filing and other administrative tasks as required.
To run open events and be flexible to work during a handful of evenings a year.
Work across both sites as required on a regular basis
Maintain and update prospectuses and deign of options booklets
Source the best prices for marketing materials
To manage post, letters and SIMS for Associate Principal
To manage and arrange publicity pictures and videos from Academy events and
produce photo displays across the college.
To undertake tasks as required by the Associate Principal or Academy Principal.
OVERALL DUTIES
MARKETING
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Collate and edit the Academy Newsletter
Organise publicity material, banners, adverts, prospectuses
Pass stories to Herald and educational magazines as appropriate
Collate a bank of central photos
Read, check and upload news stories
Write news stories where possible
Liaise with primary schools, Palm FM, Herald and media outlets
INSPIRATION DAYS
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Book coaches and inform everyone involved
Liaise with primary schools
Book and liaise with external workshop providers
Collate lists, labels, timetables, Food
4 YEARLY OPEN EVENTS
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Liaise with resources on the leaflets
Develop the rolling presentation and power point presentation
Make up the packs and co-ordinate the banners
Ensure the newsletter is up to standard
Distribute leaflets to primary schools
Organise with faculties the events
Promote on the website
Print the tours, packs, shop for prizes
Collate the returns and organise prizes
Organise the helpers
ADMINISTRATOR
PRIMARY LIAISON / TRANSITION / MARKETING / OPEN EVENTS
PERSON SPECIFICATION
Essential
Excellent administration skills including word
processing and use of email
Desirable
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Excellent use of written English and the ability to
correct news stories
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Good knowledge of Excel to record, display and
manipulate information and data
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Ability to engage with young people and prospective
parents
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Evidence of good organisation skills and ability to
prioritise and meet print deadlines
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Ability to relate to all levels of Academy and primary
school personnel
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Ability to work within existing policies and guidelines
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Ability to handle personnel matters in a confidential
and professional manner
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Good telephone manner and ability to deal with
complex calls
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Flexible approach
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Ability to co-ordinate and liaise with outside agencies
and educational providers on behalf on the Assistant
Principal
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Effective time keeper and ability
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Sense of humour
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Ability to take reasonable photographs
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Experience of working in an Administrative Role
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Ability to manage a diary and make appointments on
behalf of the Assistant Principal
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