PAIGNTON COMMUNITY & SPORTS ACADEMY
PROSPECTS ACADEMIES TRUST
JOB DESCRIPTION
Post Title:
Administrator - Marketing/Transition/Open Events/Rewards
Grade:
Grade D Point Range 14 – 17
32.5 hours/week, 39 weeks per annum
(possible hours 9am – 4:30pm, tbc)
Responsible to:
Associate Principals/Director of Sport
Responsible for:
Effectively completing a range of administrative tasks based around
Rewards/Sport/Marketing/Primary Transition
Job Purpose:
Provide administrative support for the Associate Principal/Director of
Sport/Transition/Marketing. To lead on rewards and work with
Associate Principal with regards to administrating the system.
MAIN DUTIES & RESPONSIBILITIES
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Be the first point of contact at the Academy for all the local primary school staff
Lead on liaison with primary schools regarding sports partnership, Inspiration days,
Pantomime, e-safety, Literacy Project and any other events
To support, administrate and manage a regular whole school rewards policy
To undertake a range of ICT related tasks e.g. word processing, spreadsheets, databases
and forwarding information for website updates.
To be responsible for the production of a range of publicity material, such as newspaper
articles.
To maintain records and figures relating to academy events
Administering the Director of Sport (DOS) scheduling diary efficiently.
To be self-motivating and self-organised to identify priorities with an ability to organise
work tasks efficiently.
Maintain a high level of confidentiality for all work undertaken ensuring office security is
maintained and confidences are not breached.
Providing a first point of contact for telephone or face-to-face enquiries from Primary
schools, exercising judgement and discretion in determining priorities; ensuring that all
callers receive the highest standards of customer care.
In certain circumstances contact and liaise with outside agencies and parents of pupils.
To liaise with students regarding events
To be responsible for the administration of special events such as the Inspiration days,
Olympic Partnership Challenge, Talent Scout & primary events.
To book facilities for events
To send out, collect and collate consent forms.
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To administrate the Bikeability programme.
To attend related meetings as required by the Associate Principal / Director of Sport
photocopying the packs and taking minutes as required.
To undertake own Professional Development as required.
To take and record money for events, competitions, etc and transfer to Finance.
To ensure rooms, resources and refreshments are available for meetings.
To undertake filing and other administrative tasks as required.
To lead open events as applicable.
Be available to assist with related activities on either site
To manage post, letters and SIMS for Associate Principal / DOS
To manage and arrange publicity pictures and videos from Academy events and produce
photo displays across the college.
To undertake tasks as required by the Associate Principal, Director of Sport, or Academy
Principal.
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OVERALL DUTIES
REWARDS
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Manage and implement an online system
Send / collate and manage praise information
Post / organise / write letters /postcards as appropriate
Organise rewards events as and when required
Purchase rewards items as required
Prepare data for HOF / HOY / SLT
MARKETING
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Collate and edit the Academy Newsletter
Organise publicity material, banners, adverts, prospectuses
Pass stories to Herald and educational magazines as appropriate
Collate a bank of central photos
Read, check and upload news stories
Write news stories where appropriate
Liaise with primary schools, palm FM, Herald and media outlets
6 YEARLY INSPIRATION DAYS
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Book coaches
Liaise with primary schools
Book and liaise with external workshop providers
Inform everyone involved
Collate lists, labels, timetables, Food
5 YEARLY OPEN EVENTS
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Liaise with resources on the leaflets
Develop the rolling presentation and power point presentation
Make up the packs
Ensure the newsletter is up to standard
Distribute leaflets to primary schools
Organise with faculties the events
Promote on the website
Print the tours, packs, shopping
Collate the returns
Organise prizes
Organise the helpers
PRIMARY SPORTS PARTERSHIP
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Send invoices as required
File and collate evidence and data to present to head teachers
Organise transport and confirm with schools as required
Collate data for staff / resources
BIKEABILITY
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Provide admin support for Bikeability
Prepare excel sheets collate consent forms
Inform teachers and instructors