College of Education
Faculty Policy Council
Diversity Committee
April 2, 2014 in 100E NRN
Minutes Recorded by Ashley S. MacSuga-Gage

Approval of Minutes for March 12th Meeting
Dr. Fu motioned to approve the minutes, Dr. Vescio seconded the approval, and all
approved the minutes.

Online Faculty Departure Survey
1. Dr. Vescio reported on her efforts to analyze the data from the faculty departure survey
(qualitatively). Dr. Vescio has reviewed the data and taken it apart according to themes
(via color coding). Each theme was then entered into her computer so that she can
analyze each theme for subthemes. Currently, Dr. Vescio is analyzing the data for
subthemes. Dr. Vescio will target completion of data analysis and generate into
themes/subthemes and will put them into Dropbox for the committee to review by
Monday 4/7/14 so that information can be included in the annual report to the FPC due
April 18, 2014. Dr. Vescio briefly shared a few observations from her initial survey
analysis but did not want to provide specific details until her analysis has been completed.
The committee asked that Dr. Vescio also complete a qualitative analysis of the
recommendations generated by survey participants (prior analysis only focused on the
responses related to demographics and questions.
2. Dr. MacInnes noted that the final survey response was never received.

Review of data requested by FPC

Trends chart related to COE minority tenure track faculty over the last five years
(Michael Bowie & Theresa Verneston)
o Dr. Verneston met with Nathan Hanson (COE data manager) to review the
data from the COE against the data from the larger University. The new
data collected is accurate and indicates the following:
 2009 = 67 tenure track faculty, 70 in 2010, 63 in 2013
 2009 = 12 minority faculty, 14 in 2010, 10 in 2013
 This data reflects a drop in number of minority faculty by 4 from
2010 to 2013 (approximately a 29% reduction)
 Currently, there are ZERO minority assistant professors (tenure
track)
o As a result of this discussion about the data the committee proposed
possibly reviewing non-tenure track faculty make-up - this may be a topic
for examination for next year’s diversity committee

Terms associated with non-tenure track = scholar, clinical, lecturer,
etc.
 The committee decided to prioritize non-tenure track faculty for
next year but to focus on the results of this year’s survey/data
collection
o Committee discussion focused on the concern of the representation of
climate and culture in the current survey results. Specific notations about
the shared responsibility of faculty and administration. Committee
discussed concern about mentorship – how could the COE recognize
mentorship (e.g., addition to the annual faculty report and linking that to
merit pay).

Best practices for recruitment/retention of minorities (Committee)

Dr. Nelson reported on conversation with UCLA: Included minority and women,
provide all junior faculty with multiple mentors (e.g., 3) in specific areas (e.g.,
research), release time for conducting research AND writing that research too. For
a full report see Dr. Nelson’s summary in Dropbox. UCLA noted that what they
are doing is for ALL new faculty not only for women and minorities. Advertising
and marketing to minorities and women along with targeted recruitment.
Minorities and women are required to serve on each search committee. Dr.
Verneston noted that similar policies are in place at UF COE in their procedures.
*The committee discussed the desire to determine if UF COE has a policy surrounding an
exit interview for faculty who are leaving. Dr. Nelson will follow-up on this (see action
item below). Recruitment may be an area for recommendation that the committee will
need to explore further in the future.

Dr. Vescio is still trying to get in touch with the University of Illinois – she will
continue to attempt contact and report back as she is able to get information.

Dr. Fu reported on her findings from the University of Michigan – see report in
Dropbox. Dean dedicated to the issue.

Dr. MacInnes noted that she is still trying to get in contact with University of
North Carolina – Chapel Hill directly because information was not posted on the
COE website. She will report back when she is able to get in touch. However,
she did note that there is a University wide initiative targeting minority (i.e.,
underrepresented) faculty – only 10 scholars supported university wide. Also
there is an office of diversity and multicultural affairs (University wide) that
provides monetary support – includes awards for students, faculty, and groups.

Dr. MacSuga-Gage reported on her findings from the University of Texas – see
report in Dropbox. She will post her findings when she is able to get into contact
with an individual at the university.
**Dr. Vescio noted that the committee (when interviewing) did not specifically ask
about how the Universities are defining diversity.

Annual report to FPC
o Due April 18, 2014
o Template for the final report will be placed in Dropbox
o Meeting to complete final report scheduled for 4/16/14 12pm room TBD
 Committee will work on final report via Dropbox
o FPC has asked for recommendations from the committee (related to
policies) for 4/18/14

Future meetings
o Next meeting 4/16/14 at 12:00pm – 2:00 pm in TBD room (goal to reserve
room 100E).
o Future meeting (as determined by the Doodle Poll) will be April 23, 2014
at 12:00pm – 2:00 pm in TBD room (goal to reserve room 100E).

Action Items for Future Meetings/To Do List
o Dr. Vescio will complete the qualitative analysis of the survey data and
post to Dropbox (as described above) by Monday 4/7/2014 in order to
facilitate the completion of the committee’s annual report to the FPC due
April 18, 2014.
o Dr. Vescio will add in a qualitative analysis of the recommendations of
survey participants to her other analyses.
o All please read the draft of the analyses results posted by Dr. Vescio to
Dropbox after 4/7/2014 before our next meeting.
o All consider if the committee wants to consider conducting a similar
review for non-tenure track faculty members in the coming year(s)
o Dr. Nelson will find out the COE UF policy surrounding exit interviews –
in the future the committee may recommend an exit interview or changes
to one (if one exists) before our next meeting. This may be a future
recommendation either for the Diversity Committee or perhaps for the full
college.
o Dr. Vescio, Dr. MacSuga-Gage, Dr. MacInnes, & Dr. Villarreal will
continue to collect information on their assigned Universities for best
practice.
o Dr. MacInnes will place FPC annual report template into dropbox and
will begin to enter data
o ALL review all data on Dropbox prior to meeting on 4/16/14 in order to
determine policy recommendations for FPC.
o Dr. MacInnes will email to schedule the April 16th meeting room!
Diversity Committee Members – All Present Unless Noted Below
Jann MacInnes, FPC Liaison and HDOSE Representative
Pedro Villarreal, HDOSE – Absent
Mary Ann Nelson, SESPECS
Ashley MacSuga-Gage, SESPECS
Danling Fu, STL
Vicki Vescio, STL
Theresa Vernetson, Dean’s Representative
Michael Bowie, Ex-officio Member