HMT-CR-20 - Issue 7 - 25 Jan 2015 - KM
DANGEROUS GOODS / HAZARDOUS MATERIALS (DG/HM) SHIPPING INSTRUCTION
Instruction Issued For:
All Operations
Review/Update By:
01-Feb-2016
MATERIAL NAME:
INSTRUCTION NO.:
ISSUE NO.:
ISSUE DATE:
HMT-CR-20
7
25-Jan-2015
SMALL LITHIUM METAL BATTERY(IES) – CONTAINED IN EQUIPMENT &
SMALL LITHIUM ION BATTERY(IES) – PACKED WITH EQUIPMENT
SINSTRUCTIONS PREPARED
BY:
Klaus Mann
Instructions Compliant With
For Ground Transport: USDOT 49CFR173.185 & EU-ADR P903 / UN3091
For Air Transport:
ICAO TIs (2015-2016) / IATA DGR (56th Ed.) UN3091 Packing Instr. 970 – Section II
& UN3481 Packing Instr. 966 – Section II
Section A.
Conditions For Use Of This
Shipping Instruction:
Section B.
Packaging Requirements
ORGANIZATION OR COMPANY
AFFILIATION:
Avaya OS/TRA Compliance
Atlas
1. Batteries must meet UN38.3 Testing Standards.
2. Batteries must be classified as “small” defined as containing no more than 2 grams of Lithium per battery
and no more than 1 gram of Lithium per Cell; for Lithium Ion Batteries this can be alternatively
determined as a rated capacity of the battery being no more than 100 Watt-Hours per battery and no
more than 20 Watt-Hours per cell.
3. Batteries must be in good condition (undamaged and not known or suspected to have previously failed).
4. No training-certification requirements are imposed under the ‘Exception Provisions’; however, persons
involved with shipment must be familiar with this document.
5. Battery-content information for Avaya Products can be found at:
http://www.eorm.com/clients/avaya/ in the HMT-CR-07.xlsx spreadsheet.
1. UN-Specification packaging is not required; however, the inner package containing the lithium ion
battery(ies) must pass the 1.2 meter drop test requirements or, alternatively, the entire equipment unit
package must pass these test requirements.
2. The outer equipment unit packaging must be of good quality and sturdiness to withstand the rigors and
shocks normally encountered in transport and capable of securely containing the weight of material
within it. Overpacks used with these packages must meet these same requirements.
Section C.
Packing Requirements
NOTE:
Operations where packages
are received, stored & pulled
for shipment without ever
opening the original supplier’s
package are not required to
ensure compliance with the
requirements specified in
Section C.
1. Batteries capable of ‘operating the entire unit’ must either be disconnected from the unit (with appropriate
insulating material protecting the battery terminals from contact) or the unit’s activation switch must be
secured and protected to prevent accidental activation during transit.
2. Each Li-Ion battery that is packed with the equipment must be placed in its own inner package that
completely encloses it, then placed in a strong outer package with the equipment. Only the number of
Li-Ion batteries required to operate the equipment unit plus 2 spares are allowed in any one equipment
unit package.
3. For air shipments, the total weight of all Lithium Batteries (Li-Metal & Li-Ion) in a package cannot exceed
5 kg.
4. Equipment must be packed in a manner that prevents its movement and shifting during transport. This
requirement also applies to packages in an overpack.
5. All packages and overpacks must be securely closed (or otherwise secured) to prevent the accidental
loss of contents during conditions normally encountered in transport (movement, handling, vibration,
temperature, pressure, and humidity).
Section D.
Labeling and Marking
Requirements
1. Each package containing Lithium Metal & Lithium Ion Batteries
must be labeled with a Lithium Battery Handling label.
2. Each overpack containing one or more packages labeled with a
Lithium Battery Handling label must also be labeled with a
Lithium Battery Handling label; in addition, the overpack must
be marked as “OVERPACK”.
3. Each Lithium Battery Handling Label used must have the
following information completed on it:
a. “Lithium Metal Battery & Lithium Ion Battery”
(immediately under the pictograms on the label);
b. “For More Information, Call” line designation:
i. Avaya Orgs. Shipping from a facility or logistics
operations, use a contact number within your org.;
ii. Avaya Contract Vendors shipping on behalf of Avaya, use
the Avaya Transport Org.#: 1-866-784-8585 or
the Chemtrec #:
1-703-527-3887
(or alternatively, you can use 1-800-424-9300 for
shipments exclusively within the US, CAN, PR and VI).
4. For shipments from, to or through the USA and its territories
containing greater than 5 kgs (net) of Lithium Metal Batteries,
the package must be marked with the following words:
“LITHIUM METAL BATTERIES—FORBIDDEN FOR TRANSPORT
ABOARD PASSENGER AIRCRAFT.”
Labeling and Marking
Lithium Battery Handling Label
(120 mm X 110 mm)
Overpack Marking
(Lettering to be at least 0.25 inches
tall; Border & lettering color is
optional, but must contrast with
background on overpack)
LITHIUM METAL BATTERIES—
FORBIDDEN FOR TRANSPORT
ABOARD PASSENGER AIRCRAFT.
None.
Unapproved deviations from or changes to these instructions are prohibited,
Requests for changes or updates may be made to Avaya Global Environment, Health, & Safety (ehscorp@avaya.com).
Page 1
HMT-CR-20 - Issue 7 - 25 Jan 2015 - KM
DANGEROUS GOODS / HAZARDOUS MATERIALS (DG/HM) SHIPPING INSTRUCTION
Instruction Issued For:
All Operations
Review/Update By:
01-Feb-2016
MATERIAL NAME:
INSTRUCTION NO.:
ISSUE NO.:
ISSUE DATE:
HMT-CR-20
7
25-Jan-2015
SMALL LITHIUM METAL BATTERY(IES) – CONTAINED IN EQUIPMENT &
SMALL LITHIUM ION BATTERY(IES) – PACKED WITH EQUIPMENT
Exceptions
(IF USING AN EXCEPTION,
CHECK APPROPRIATE BOX AND
FORWARD, WHERE APPROPRIATE,
TO SHIPPING DEPT.)
All equipment unit packaging containing such batteries packed with equipment and their associated
overpacks are always required to be labeled (as designated above) and declared (as designated in Section
F.)
(CONTINUED)
Section E.
Shipping Paperwork /
Non-Regulated
(Commercial Invoices (CI),
Shipper’s Letter of Instruction
(SLI), etc.)
For air shipments of packages containing Lithium Metal Batteries, the following information
should be included on the line or lines immediately following the item description and
product id:
(contains Lithium Metal Battery / UN3091 Not Restricted PI970 – II)
(contains Lithium Ion Battery / UN3481 Not Restricted PI966 – II)
Section F.
Shipping Paperwork /
Regulatory-Required
Bill of Lading (BOL) or Air
Waybill (AWB) – Straight or
Dangerous Goods Type
NOTE:
This section is ‘Not Applicable’
for packages that are not
required to be labeled with the
Lithium Battery Handling label
as allowed in Section D
(Labeling and Marking
Exceptions).
1. A Dangerous Goods BOL/AWB is not required for Lithium Metal & Lithium Ion Batteries
shipped under the Exception Provisions designated in this Shipping Instruction.
Therefore, a Straight BOL/AWB or similar type document may be utilized for the required
shipping paperwork.
2. Where a BOL/AWB is required (one is always required for International shipments), the
following must be included on the line item(s) containing Lithium Metal Batteries:
(For Ground Transport only)
DG/HM
Basic Description / Nature and Quantity of (Dangerous) Goods
No requirement.
(For Air Transport, including any ground transport to and from the freight forwarder/carrier/airport)
DG/HM
Basic Description / Nature and Quantity of (Dangerous) Goods
LITHIUM METAL BATTERIES IN COMPLIANCE WITH UN3091 SECTION II OF PI970
AND LITHIUM ION BATTERIES IN COMPLIANCE WITH UN3481SECTION II OF PI966
3. When Lithium battery handling labels are required on packages, the following text must be
contained in the BOL/AWB “Additional Handling Information” section or on a document
accompanying the consignment:
Packages in this consignment contain lithium batteries. Handle with care. If outer
packaging is damaged, contents must be inspected for damage. Damaged batteries
could become overheated and/or present a flammability hazard. Damaged batteries
are not allowed to continue in air transport. Repacking may involve additional
regulatory requirements which would require qualified personnel to perform.
Contact ____________________________________ for additional information.
(see Section D.3.b.; phone # here should be consistent with that on label)
4. The following 24-Hour Emergency Phone # must be designated on the BOL/AWB*:
None Required.
5. The following Emergency Response Guide # must be designated on the BOL/AWB*:
None Required.
* IF THERE ARE NO SPECIFIC SECTIONS DESIGNATED FOR THIS INFORMATION, INFO. SHOULD BE INPUT UNDER
THE ‘ADDITIONAL HANDLING INFORMATION’ SECTION OF THE BOL/AWB.
Section G.
Placard Requirements
Section H.
Additional Information /
Instructions
None Required.
For Mail Services (US Postal Service and similar entities of other governments):
Lithium Metal Batteries (contained in equipment) and Lithium Ion Batteries (packed with
equipment) are prohibited from being placed in the mail.
For passengers on commercial airlines:
Lithium Metal and Ion Batteries (contained in equipment, packed with equipment or by
Unapproved deviations from or changes to these instructions are prohibited,
Requests for changes or updates may be made to Avaya Global Environment, Health, & Safety (ehscorp@avaya.com).
Page 2
HMT-CR-20 - Issue 7 - 25 Jan 2015 - KM
DANGEROUS GOODS / HAZARDOUS MATERIALS (DG/HM) SHIPPING INSTRUCTION
Instruction Issued For:
All Operations
Review/Update By:
01-Feb-2016
MATERIAL NAME:
INSTRUCTION NO.:
ISSUE NO.:
ISSUE DATE:
HMT-CR-20
7
25-Jan-2015
SMALL LITHIUM METAL BATTERY(IES) – CONTAINED IN EQUIPMENT &
SMALL LITHIUM ION BATTERY(IES) – PACKED WITH EQUIPMENT
themselves) are allowed in carry-on bags only if the batteries are for personal use. Spare
batteries must have their terminals protected (either by being taped over or placed in
individual plastic baggies; 1 battery per baggie). No paperwork, declarations or labels
required.
COMPLIANCE DECLARATION INFORMATION
The Compliance Declaration on the following page is not a legal requirement for the
transport of a Dangerous Good / Hazardous Material, but often times is required by the
Freight Forwarder and/or Carrier to demonstrate and communicate that the appropriate
requirements are known by the shipper and have been used in preparation of material for
shipment.
Shipments prepared in accordance with the requirements and instructions on the first two
pages of this Shipping Instruction may utilize this Compliance Declaration.
If such document is requested, it should be completed and signed by the organization
preparing the material for shipment and/or submitting it for transport. Some freight
forwarders and carriers may have their own forms which should be similar to the
document on the following page. In most instances, the freight forwarder / carrier will
accept the completed / signed document on the following page in lieu of its form if it is
asked.
(continue on to next page for Compliance Declaration form)
Unapproved deviations from or changes to these instructions are prohibited,
Requests for changes or updates may be made to Avaya Global Environment, Health, & Safety (ehscorp@avaya.com).
Page 3
HMT-CR-20 - Issue 7 - 25 Jan 2015 - KM
DANGEROUS GOODS / HAZARDOUS MATERIALS (DG/HM) SHIPPING INSTRUCTION
SMALL LITHIUM METAL BATTERY(IES) – CONTAINED IN EQUIPMENT &
SMALL LITHIUM ION BATTERY(IES) – PACKED WITH EQUIPMENT
MATERIAL NAME:
DG/HM Compliance Declaration – Excepted Lithium Cell/Battery Shipments
Complying With Section II of ICAO TI / IATA DGR PI 965 - 970
Air Waybill #:
(IF KNOWN, OTHERWISE COMPLETED BY FREIGHT FORWARDER OR CARRIER)
Flight # / Date:
(IF KNOWN, OTHERWISE COMPLETED BY FREIGHT FORWARDER OR CARRIER)
Final Destination:
Avaya Commercial Invoice #:
CHECK HERE, IF ADDITIONAL COMPLIANCE
DECLARATIONS PROVIDED WITH THIS SHIPMENT.
Total # of Packages With Lithium Cells / Batteries on this shipment:
Identifying Markings on Packages Only Containing Lithium Cells/Batteries:
Identifying Mark
On Package(s) *
# of Assc.
Pkgs.
Identifying Mark
On Package(s) *
# of Assc.
Pkgs.
Identifying Mark
On Package(s) *
# of Assc.
Pkgs.
* Designate marking on package (e.g. Product ID Nos. or shipper-placed marks such as Pkg-A, Pkg-B, etc.) that can be used to identify it.
Referring to the shipment mentioned above, I hereby certify that:
1. The package(s) contain(s):
Lithium Batteries in this shipment prepared in accordance with ICAO TI (2015-2016) / IATA DGR (56th Ed.) and:
Lithium Ion Batteries are in compliance with UN3481 Packing Instruction 966 – Section II and
Lithium Metal Batteries are in compliance with UN 3091 Packing Instruction # 970 – Section II
2. The package(s) must be handled with care and, if damaged, a flammability hazard exists.
Special procedures must be followed in the event that package is damaged, to include
inspection and repacking, if necessary.
3. Damaged packaging and damaged batteries are not allowed to continue in air transport.
4. If additional information is required, please call telephone #
(country code + area code + tel. no.) **
** Telephone # should be consistent with that used on label and shipping papers; see Section D.3.b. of this instruction for guidance.)
5. Packages have been prepared in accordance with Avaya DG/HM Shipping Instruction HMT-CR-20 which limits
lithium battery weight (both lithium metal & lithium ion combined) to no more than 5 kg. per package. Therefore
packages are eligible for transport via Cargo and Passenger Aircraft.
Signature of Shipper / Authorized Agent:
Printed Name and Title of Signatory:
Company Name:
Date: