keys to being an effective treasurer

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KEYS TO BEING AN EFFECTIVE TREASURER:
1. The role of treasurer is a very important one.
2. Reasonable financial competence, and the ability to maintain
a basic set of accounts is a pre-requisite.
3. A willingness to attend Parish Council meetings.
4. Have a good working relationship with the Minister, Council
Chair and Secretary.
5. Be able to explain financial issues clearly both within the
Parish Council and to the congregation generally.
6. Be able to respect confidentiality, particularly in regard to
matters that relate to individual church members.
7. Every congregation should have a folder that can be passed
from one treasurer to the next, containing all the legal and
other information relating to the congregation. This should
be kept in a safe place.
8. If you are assuming the role of treasurer you should receive
a copy of the audited financial statements. It is important to
ensure that the accounts are audited prior to taking over to
ensure they are correct at the start.
9. It is also a requirement of the Uniting Church Regulations
that financial statements are prepared and audited annually.
10.
If you are a new treasurer you are encouraged to ask
heaps of questions.
11.
Does your congregation have an ABN and is it
registered for GST. There are regulations applying to GST .
If further information is required contact: Marie-Ann Ellis,
[email protected] Phone: 8236 4215 a member of the
Synod Resources Team.
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12.
The Uniting Church Constitution and Regulations give
the treasurer a guide to their responsibilities.
13.
The Synod’s has a Congregational Book Keeping unit
to offer advice. See CBU brochure attached.
BUDGETS AND FINANCIAL REPORTING:
1. Uniting Church Regulations require ‘comprehensive and
detailed budgets’ to be prepared during the current year for
the next succeeding year.
2. Budgets are a plan for how the congregation intends to
exercise good stewardship over its financial resources for the
coming year. These are normally prepared in association
with the minister and chairperson.
3. Budgets should be flexible- they are able to be revised (with
approval of church council) to take into account changing
circumstances.
4. Budgets for the following year should be adopted by Council
two months prior to the end of the current financial year.
5. Monitor the Parishes finances throughout the year and alert
the Council to any likely difficulties.
6. Work with the Council to ensure that its meets all of its
financial obligations, especially clergy salary and expenses,
other staff, Mission and Service fund allocations, insurances
etc.
7. Seek the support of the Synod Congregational Book Keeping
Unit if required.
8. Ensure the annual financial report is audited with a copy
being sent to the Resourcing section of the Synod
FINANCIAL REPORTS:
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1. Financial reports should consist of an income and
expenditure statement comparing actual results to the
budget. This will highlight any problem areas and allow the
council to discuss possible corrective action.
2. It is also helpful to have a third column detailing actual
income and expenditure for the previous year.
3. A balance sheet is also necessary as it shows what a church
owns and what it owes and any given point in time.
TREASURER WORSHOPS:
The Resources Team from the Synod conduct work shops for
treasurers from time to time. They are also available for advice:
Contact: Congregational Bookkeeping Unit
[email protected] Phone: 823 64215
PAYROLL:
Compliance is essential in regards to the following matters:
PAYG tax
Superannuation
Award rates
Work cover
Contact: Human Resources [email protected]
Phone: 8236 4234
Payroll: [email protected] Phone: 8236 4242
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