PUT ON THE GRADUATE PROGRAM OR DEPARTMENT LETTERHEAD
March 6, 2015
(It is suggested that you include the student ID)
Dear ________________,
Congratulations! The _______________ Graduate Group at UC Davis has recommended you for admission
to our Ph.D. program. You will be notified by email once the admission offer is issued by the Office of
Graduate Studies. Pending their approval and your acceptance, on behalf of Graduate Studies, the Provost, and
the Graduate Program in _________________, I am pleased to offer you a multi-year award that includes a
prestigious first year fellowship. The details of your award are as follows:
Year 1: Provost's Fellowship in the Arts, Humanities, and Social Sciences
2015-2016 Provost's Fellowship Stipend ($2,083.33 per month for 12 months)
2015-2016 Provost’s Fellowship for Resident Fees & Tuition (estimated)
TOTAL AWARD for 2014-2015
$25,000.00
$16,102.60
$41,102.60
The purpose of the Provost's Fellowships in the Arts, Humanities and Social Sciences is to enable you to
devote full-time to the pursuit of your graduate degree. Therefore, please note: You are not permitted to hold
employment during the tenure of this fellowship. Under certain circumstances, however, exceptions may be
considered. Should you wish an exception be made, you must make a request in writing and submit a letter of
support from your adviser or your graduate program chair.
Year 2: Teaching Assistant Position & Summer Fieldwork Fellowship
2016-2017 50% Teaching Assistant Salary ($1961.66 per month for 9 months)
2016-2017 Summer Fieldwork Fellowship Stipend
2016-2017 Teaching Assistant Partial Remission for Resident Tuition & Fees (estimated)
TOTAL AWARD for 2015-2016
$17,655.00
$5,000.00
$15,318.00
$37,973.00
Funding in years 3 through 6 will be provided through 50% Teaching Assistant positions during the ninemonth academic year, so long as you maintain employment eligibility and receive satisfactory teaching
evaluations. TA positions include a salary (currently $ 1,961.66 per month gross, for 9 months per year) and
Tuition & Fee remission at the level noted above. You are also welcome to apply for future fellowship
opportunities as they are announced.
In order to be eligible for this award, you must enroll full-time (12 units per quarter), remain in good academic
standing, make satisfactory progress each quarter, meet all requirements for employment eligibility, and
complete an eligibility checklist each quarter
(http://gradstudies.ucdavis.edu/forms/GS103_GradStudentEligibilityChecklist.pdf). Because Tuition & Fees
are subject to gubernatorial, legislative and Regental action, adjustments will be made to your award for actual
Tuition & Fee amounts. Unused Tuition & Fee awards/remissions will not generate a refund to you. Your
billing statement should reflect a credit for your Tuition & Fee award or remission. For current TA remission
rates, please see: http://studentaccounting.ucdavis.edu/aid/feeremissions.cfm. If there is a discrepancy, please
contact graduate program staff coordinator _________ (______________@ucdavis.edu).
TA positions are covered by a collective bargaining agreement between the University of California (UC) and
the United Automobile Workers (UAW) Local 2865. An electronic copy of the UC and UAW LOCAL 2865
collective bargaining agreement can be accessed at http://ucnet.universityofcalifornia.edu/labor/bargainingunits/index.html. The collective bargaining agreement between UC and UAW LOCAL 2865 requires that
your name and departmental address be released to UAW LOCAL 2865. Additionally, state law mandates that
employees pay either membership dues or an agency fee to their exclusive representative (unions). UAW
LOCAL 2865's membership dues are 1.15% per month of total gross pay and its agency fee is .87% per month
of total gross pay.
Graduate students appointment of 25% or greater are entitled to a Student Health Insurance Premium
Remission, Educational and Registration Fee Remission, and other applicable benefits as set forth in Article 14
of the collective bargaining agreement. Specific eligibility requirements and percentages of each remission are
contained in the collective bargaining agreement.
The _________________ Graduate Program and I hope that you will accept our offer. The University of
California, Davis is internationally noted for the excellence of its faculty and graduate programs, strong
student-faculty relationships, and superior research facilities.
Please accept or decline this financial offer by indicating your decision in the space below, signing, and
returning a copy of the letter as soon as possible (by email or fax 530-752-XXXX). Failure to respond by
April 15, 2015, will be interpreted as a declination and this award offer will be withdrawn. Acceptance of any
other funding or employment at UC Davis could affect this award and should be reported as soon as possible.
Should you have any questions, please feel free to contact __________ by phone at 752-XXXX or by email at
__________ucdavis.edu. We look forward to your response.
Sincerely,
Graduate Program Chair
Attachments:
Council of Graduate Schools Agreement
(http://www.cgsnet.org/ckfinder/userfiles/files/CGSResolution_Rev2014.pdf)
Information & Resources for New UC Davis Students
http://gradstudies.ucdavis.edu/current-students
Regulations for Graduate Students Receiving Fellowships
http://gradstudies.ucdavis.edu/sites/default/files/upload/files/current-students/gs501fellowship-regulations.pdf
Cc:
Ruth Lee, Office of Graduate Studies
If you accept this fellowship, your signature also serves as verification that you have read and accept the terms
of the Regulations for Graduate Students Receiving Fellowships document enclosed with this offer.
I herby □ accept / □ decline the above financial offer.
___________________________________________________________________________________
Students Signature
Date