Risk Management Quarterly
Helping you find safe and effective ways to accomplish your goals!
FALL 2013
Volume 1, Number 1
In This Issue
 Risky Business Week
 International Travel &
Approval Process
 Continuity of
Operations
 Evacuation Drills
Links to Risk
Information on
Campus
Websites
Risk Management
EHS
Risky Business Week November 4-8
This newsletter launches CSUSB’s participation in “Risky Business Week”—a week focused
on the risk management practices that have already been implemented to protect
students, faculty, staff, and the institution we serve.
This week is also intended to start a conversation about the fact that campus risk
management is everyone’s job…all year long. Do your part and get involved:



University Police
Disaster Preparedness
Identify risks in your department or college
Discuss risk and safety issues with colleagues, co-workers and students
Contact your Risk Management, Emergency Preparedness, Business Continuity, or
Environmental Health & Safety offices to learn how to avoid and/or prepare for
risks
In the meantime, watch for our daily emails tomorrow through Friday!
Risk & Safety
Contacts:
For additional information about risk identification and management, please contact Debbie Burns at
x73939.
RISK MANAGEMENT:
Debbie Burns x73939
INTERNATIONAL TRAVEL:
Cara Pham x73937
EMERGENCY MGMT &
PREPAREDNESS:
Rick Blackburn x77477
International Travel & Approval Process
With the increased international travel that comes with each new academic year, we want
to remind you that ALL persons who travel internationally on CSU business are required to
submit a fully completed and authorized “International Travel Approval / Insurance
Request” form to the Risk Management office (SH-129) well in advance of your departure.
Prior to making your travel plans you must check the following travel warning lists:

U.S. State Department Travel Warning List at
(http://travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html)
BUSINESS CONTINUITY:
Michelle Behne x77766
ENVIRONMENTAL
HEALTH & SAFETY:
Jon Mohoroski x75179
Patricia Aguilar x73144
Michael Nguyen x73092
Kathy Pierson x75179
Benjamin Virzi x77635
RISK & SAFETY
COMMITTEE:
Debbie Burns,
Chair x73939
Other Resources:
CAMPUS BEHAVIOR
COMMITTEE
Have a concern about a
student, guest, staff or
faculty member? Contact
the Campus Behavior
Committee via email
at: cbc@csusb.edu
Beth Jaworski, CoChair x73589
Terry Schmitt, CoChair x75040
Happy Almogela x74155
Christine Bender x75247
Tera Bisbee x75635
Jimmie Brown x77138
Debbie Burns X73939
David Chavez x75572
Cesar Portillo x75138
Sandy Vasquez x75185
Doris Wilson x78170
Jenny Zorn x75024

New 2013/2014 CSURMA High Hazardous Country List at
(http://riskmanagement.csusb.edu/documents/___20132014HighHazardous_WarR
iskCountriesList102013.pdf)
If your destination appears on either list, you must submit your travel authorization form to
Risk Management at least 30 days in advance of your departure so that we may obtain the
approval of the Chancellor’s Office.
If your destination does not appear on these lists, you must submit your form at least 7
days prior to travel.
The Risk Management Office needs this advance notice of your international travel in order
to secure coverage for you in CSURMA’s foreign travel insurance program offered through
ACE. This insurance provides medical and other important coverage in the event of an
emergency situation. If we do not receive your travel authorization form well in advance of
your travel, we may not be able to secure coverage for you at all. Please note that your
travel will be denied if the form is not turned in to SH-129 with enough time to obtain
insurance.
The New authorization form can be found on the Risk Management website at
http://riskmanagement.csusb.edu/documents/ForeignTravelApprovalRequestsUpdatedFall2013.pdf
For additional information about the International Travel process and/or insurance, please contact
Cara Pham at x73937.
Continuity of Operations
Since October 2012, CSUSB campus divisions have conducted impact assessments of their
critical functions, the first and crucial step in continuity planning. The campus
divisions then began building their continuity plans in Coyote Ready, CSUSB's online
continuity planning application.
Why is this important? Continuity planning manages risk by addressing ways to continue or
quickly resume day-to-day operations after a disaster. Such a plan will prepare the campus
to continue teaching, conducting research, and carrying out its mission despite adverse
events.
During the month of November, departmental leadership will participate in a test exercise
of their continuity plans and plan revisions, as necessary. This exercise symbolizes a
complete cycle of the continuity planning process.
For additional information about Continuity Planning and the Coyote Ready tool, please contact
Michelle Behne at x77766.
EMERGENC Evacuation Drills and Your Building Coordinators
Y?
DIAL 9-1-1
In a continuing effort to ensure the safety and security of the campus community, the
Emergency Management office will conduct evacuation drills of campus buildings at various
times throughout the academic year. The overarching goal is to educate faculty, staff and
students about the types of emergencies that may occur and provide opportunities to
become familiar with emergency procedures, evacuation routes and assembly areas.
Each campus building has a coordinator. The building coordinator functions as the primary
emergency contact for a particular worksite. He/she works with the emergency manager
when drills are scheduled, directs evacuations and assembly following the activation of a
building alarm and, in the event of an actual emergency, provides status reports on damage
and injuries to the Emergency Operations Center. You will recognize your building
coordinator by the brightly colored vest they will be wearing during an exercise or
emergency evacuation.
When a building alarm is activated, you should proceed immediately to the nearest
exit. Once outside, you should continue to the designated evacuation site (see
http://www.csusb.edu/documents/CampusEvacuationMap-2009.pdf) where you will report
to the roll taker and await further instructions. We ask that you do not re-enter the
building until you have been instructed to do so by an emergency responder.
While we understand that drills may interrupt classes, meetings, and other activities, we
appreciate your full cooperation. Advance planning and practice reduces the risk of serious
injury or loss of life in an actual emergency.
For additional information on this topic, please contact Rick Blackburn at x77477.