EMS Index / Document Control File
Last Updated Jan 15
(Previously to Sharepoint Upload Version 22.0)
Document Owner: Environment and Sustainability Manager
Contents
1
2
3
4
General Documents FM ENV (Includes procedures, manual, policies) ......................................................................................................... 1
Guidance Notes FM ENV GN ....................................................................................................................................................................... 4
Records FM ENV REC ................................................................................................................................................................................. 7
Document Templates ................................................................................................................................................................................. 24
1
General Documents FM ENV (Includes procedures, manual, policies)
Document Ref
number
Version
No.
FM ENV 001
1.0
FM ENV 002
FM ENV 003
FM ENV 004
2.0
2.0
2.0
Prepared by/
Responsible
Party
Date
issued
Review
due /
Retentio
n Period
EMS Index - Document Control File
S. Buckland
Nov 14
As
required
Environment Sustainability Policy
S. Buckland
May 14
May 15
C.Challen
Nov 14
Nov 15
S. Buckland
Jul 13
Jul 14
Title
EMS Manual
Environmental Aspects Register
Page 1 of 24
Version
prior to
26.09.13
migration
to
SharePoint
22
5
7.1
4.0
Location
record
Intranet: FM
Resource Centre,
External Library
Intranet: FM
Resource Centre,
External Library
Intranet: FM
Resource Centre,
External Library
Intranet: FM
Resource Centre,
External Library
Document Ref
number
Version
No.
2.1
FM ENV 005
Title
Detailed Environment &
Sustainable Development
Governance Structure
Prepared by/
Responsible
Party
Date
issued
Review
due /
Retentio
n Period
Version
prior to
26.09.13
migration
to
SharePoint
Location
record
S. Buckland
Obsolete
S. Buckland
Obsolete
FM ENV 006
FM ENV 007
2.4
2.0
FM ENV 008
Summary of SD Governance
Structure
Terms of Reference - Environment
and Sustainable Development
Governance Meetings
FM ENV 009
Biodiversity Policy
FM ENV 010
Spare No.
FM ENV 011
1.0
2.0
FM ENV 012
FM ENV 013
1.0
1.0
FM ENV 014
2.0
FM ENV 015
UCLan Healthy and Sustainable
Food Policy
Use of Natural Resources –
Environmental Management
Procedure
Spare No.
Sustainable Procurement –
Environmental Management
Procedure
Land Development & Buildings –
Environmental Management
Procedure
C.Challen
Aug 14
C.Challen
March 13
Jan 15
C.Challen
Sept 14
Sept 15
S. Buckland
Aug 13
Mar 15
C.Challen
Jan 15
Jan 16
Page 2 of 24
4.1
Intranet: FM
Resource Centre,
External Library
2.0
Made Obsolete
by the BAP
2.0
Intranet: FM
Resource Centre,
External Library
3
Intranet: FM
Resource Centre,
External Library
2
Intranet: FM
Resource Centre,
External Library
3
Intranet: FM
Resource Centre,
External Library
Aug 15
Document Ref
number
Version
No.
2.0
FM ENV 016
FM ENV 017
2.0
FM ENV 018
Waste Management –
Environmental Management
Procedure
Travel/ Transport - Environmental
Management Procedure
Prepared by/
Responsible
Party
Date
issued
C. Challen
March 14
March 15
C. Challen
Dec 13
Dec 15
S. Buckland
Aug 13
Jan 15
Version
prior to
26.09.13
migration
to
SharePoint
6
2
Training Needs Analysis
1.0
FM ENV 019
FM ENV 020
Title
Review
due /
Retentio
n Period
2.0
Pollution Prevention Environmental Management
Procedure
UCLan Environmental
Management Plan
4
C.Challen
Page 3 of 24
Nov 14
Sept 15
Location
record
Intranet: FM
Resource Centre,
External Library
Intranet: FM
Resource Centre,
External Library
S
Drive/Environment
Obsolete Folder.
Replaced with SHE
Training Needs
Analysis, S
Drive/H&S/Training
Intranet: FM
Resource Centre,
External Library
Intranet: FM
Resource Centre,
External Library
2
Guidance Notes FM ENV GN Please note that not all the documents referred to below are available on the intranet, some of the
hyperlinks refer to a particular SHE Section ‘S Drive’ Folder, for further information please contact greenteam@uclan.ac.uk
Definition: Documents that offer reference information that is either too detailed to be contained within an operational procedure or is emerging
information liable to change due to the introduction of new legislation or work instructions.
Document Ref
Number
FM ENV GN 001
Version
No.
1
Prepared by/
Responsible
Party
Title
Hazardous Waste Disposal Guide
PH
Date
issued
Nov 14
Review
due/
Retention
Period
Version
prior to
26.09.13
migration
to
SharePoi
nt
N/A
Nov 16
N/A
FM ENV GN 002
1
Clinical/Offensive Waste Disposal Guide
PH
Jan 15
Jan 17
FM ENV GN 003
1
Integrating Sustainable Development into the
Curriculum at UCLan
SB
Nov 12
Jul 14
FM ENV GN 004
1.1
Nov 12
Nov 13
FM ENV GN 005
1
PQQ Marker Guidance
SB
Palm Oil - Background
SB
Page 4 of 24
May 09
1.1
Location
record
Intranet: FM
Resource
Centre
External
Library
Intranet: FM
Resource
Centre
External
Library
S
Drive/SHE/E
nvironment/
Guidance
Notes/Obsol
ete
SHE S
Drive
S
Drive/SHE/E
nvironment/
Obsolete
Document Ref
Number
FM ENV GN 006
Version
No.
1
Prepared by/
Responsible
Party
Title
F-Gas Regulations
SB
Date
issued
Aug 10
Review
due/
Retention
Period
Version
prior to
26.09.13
migration
to
SharePoi
nt
1
Aug 12
5
FM ENV GN 007
2.0
Laura Carter
Carbon Reduction Commitment
Mar 15
Mar 18
2.1
FM ENV GN 008
1
Checklist – For reducing the environmental impact
of your section, school or service.
SB
16.11.12
Dec 13
2.1
FM ENV GN 009
1
Reducing Paper Use
LL
16.11.12
Mar’14
2.1
FM ENV GN 010
1
Site Induction – Contractors – Consultants
4
UCLan Switchboard – Sustainable Development
Contacts
SB
Sept 13
Mar 14
4
FM ENV GN 011
Page 5 of 24
CC
April 15
July 15
Location
record
S
Drive/SHE/E
nvironment/
Obsolete
Intranet: FM
Resource
Centre,
External
Library
Intranet: FM
Resource
Centre,
External
Library
S
Drive/SHE/E
nvironment/
Guidance
Notes/Obsol
ete
Intranet: FM
Resource
Centre,
External
Library
Intranet: FM
Resource
Centre,
External
Library
Document Ref
Number
Version
No.
Prepared by/
Responsible
Party
Title
Date
issued
Review
due/
Retention
Period
Version
prior to
26.09.13
migration
to
SharePoi
nt
1
FM ENV GN 012
1.0
Socially Responsible Investment
SB
14.12.10
Dec 13
1
2.0
Sustainable Business Travel and Hierarchy
FMENVGN 014
2.0
Contractors – Waste Licences – Duty of Care
Paperwork
CC
April 14
April 16
FMENVGN
014ANNEX
1.0
Waste Transfer Note Template
SB
April 13
April 17
FM ENV GN 013
JT
April 15
March 17
1
1.0
Sustainability Considerations for Event
Management
Page 6 of 24
CC
April 15
April 17
S
Drive/SHE/E
nvironment/
GN
Intranet- FM
Resource
Centre,
External
Library
Intranet: FM
Resource
Centre,
External
Library
1
N/A
FMENVGN 015
Location
record
Intranet: FM
Resource
Centre,
External
Library
3
Records FM ENV REC Please note that not all the documents referred to below are available on the intranet, some of the
hyperlinks refer to a particular SHE Section ‘S Drive’ Folder, or an electronic/ hard copy file maintained by another responsible
Section. For further information please contact s.buckland@uclan.ac.uk
Definition: Records are documents that need to be referred to in order to operate the EMS but do not necessarily need to be a controlled
document. For example they can often state results achieved or provide evidence of activities performed. Identified records or their associated
file/ folder will be given a reference number for ease of use.
Disposal of records; all records should be disposed of as confidential waste when the ultimate retention period has elapsed.
Document Ref
Number
FM ENV REC 001
FM ENV REC 002
FM ENV REC 003
Version
No.
Prepared by/
Responsible
Party
Title
N/A
EMS Controlled Documents Library
2.0
Lists of Waste
European Waste Catalogue
N/A
S.Buckland
C.Challen
File – Waste Management Licences
Page 7 of 24
S. Buckland
Date
issued
Review
due/
Retention
Period
Ongoing
See each
document
listed
elsewhere
in index.
April
15
Ongoing
Version
prior to
26.09.13
migration
to
SharePoin
t
N/A
SHE Section
Hardcopy File
N/A
April 17
Until
expiry
date past
& new
licence
received.
Location
record
S
Drive/Environ
ment/Record
s
N/A
SHE Section
S Drive
Document Ref
Number
FM ENV REC 004
Version
No.
1.0
Prepared by/
Responsible
Party
Title
Biodiversity Surveys Calendar
S. Buckland
Date
issued
Review
due/
Retention
Period
Sept
10
This
document
will not be
subject to
change but
will continue
to be used.
Version
prior to
26.09.13
migration
to
SharePoin
t
N/A
1
FM ENV REC 005
1.0
FM ENV REC 006
N/A
FM ENV REC 007
N/A
Rocket Composter Operational Procedures
Legal & Best Practice Compliance Review 2014-
2016
C.Challen
Jan 13
Dec 14
C. Challen
N/A
N/A
R. Taylor
Ongoing
7years
13/07/1
0
The status of
these
transformers
will remain
unchanged
& therefore
this
document is
not due a
review.
N/A
FM ENV REC 008
N/A
Utility Invoices (Electricity, Gas, Water)
UU Record of PCB Levels in UCLan Transformers
Page 8 of 24
S.Buckland
N/A
Location
record
Intranet: FM
Resource
Centre,
External
Library
Intranet: FM
Resource
Centre,
External
Library
S
Drive/SHE/En
vironment/EM
S/Records
Finance files
for the first 2
yrs, then
Archived.
EMS
Controlled
Document
Library Folder
FMENVREC0
01
Document Ref
Number
FM ENV REC 009
Version
No.
2.0
Prepared by/
Responsible
Party
Title
Environmental Management Sources of Funding
Diagram
C. Challen
S.Buckland
Date
issued
Dec 12
Review
due/
Retention
Period
Version
prior to
26.09.13
migration
to
SharePoin
t
2
Dec 13
1
April
15
April 18
Location
record
S
Drive/SHE/En
vironment/EM
S/Records/O
bsolete
S
Drive/SHE/En
vironment/EM
S/Records
FM ENV REC 010
2.0
Document Control Manual Diagram
FM ENV REC 011
1.0
Tyn Dwr Hall Environment – Site Visit Report
S.Buckland
Mar 09
Mar 12
1
S Drive
FM ENV REC 012
1.0
S.Buckland
Mar 09
N/A
1
S Drive
FM ENV REC 013
1.0
Feb 09
N/A
FM ENV REC 014
1.0
Tyn Dwr Hall Site Map – identifying photo points
Initiative SHE Committee Funding Bid – Electric
Vehicles
Initiative SHE Committee Funding Bid – SU Lights
S.Buckland
Jun 09
Jun 11
1
S Drive
FM ENV REC 015
1.0
Bitc HRH May Day Report Back May 2009
S.Buckland
May 09
May 11
1
S Drive
2
S
Drive/H&S/En
vironment/EM
S/Records
S
Drive/H&S/En
vironment/EM
S/Records
Intranet: FM
Resource
Centre,
External
S.Buckland
C.Challen
FM ENV REC 016
3.0
FM ENV REC 017
3.0
FM ENV REC 018
2.0
IER Checklist
Apr 14
Register of Environmental Site Surveys &
Feb 16
S.Buckland
Planning Conditions
1
2
Nov 14
On-going
June13
June 15
1
Energy Policy & Strategy Signed
R. Taylor
Page 9 of 24
S Drive
Document Ref
Number
Version
No.
Prepared by/
Responsible
Party
Title
Date
issued
Review
due/
Retention
Period
Version
prior to
26.09.13
migration
to
SharePoin
t
Location
record
Library
2
FM ENV REC 019
3.0
Sustainable Development Procurement Policy
L. Horton
Mar 14
Mar 15
5
FM ENV REC 020
10.0
EMS Management Review Agenda Checklist
C. Challen
Jan 15
Sept 15
FM ENV REC 021
1.0
Initial Environmental Review (IER) Pack
S.Buckland
May 09
N/A
FM ENV REC 022
2.0
Review of Radioactive Waste Management
Practices & Best Practical Means/Best Available
Technique
Page 10 of 24
C. Edwards
July 13
July 2015
1
Intranet: FM
Resource
Centre,
External
Library
S
Drive/SHE/En
vironment/EM
S/Records
SHE Section
Green Box
File
SHE Section
document S
Drive: SHE
Procedures &
guidance
S:\FM_HSE\
Procedures
&
Guidance\F
M SHE 068
Radioactive
Waste
Manageme
nt
Document Ref
Number
Version
No.
Prepared by/
Responsible
Party
Title
Date
issued
Review
due/
Retention
Period
Version
prior to
26.09.13
migration
to
SharePoin
t
Location
record
Practices_B
PM_BAT rev
2.docx
FM ENV REC 023
Phase 2
FM ENV REC 024
1.0
FM ENV REC 025
FM ENV REC 026
CRC Registration Certificate No. Crc8472961
R. Taylor
Nov 13
Nov 18
Overview of UCLan EMS
C.Challen
April
15
April 17
Nov 09
Prior to
each
training
session.
1.0
EMS Introductory Training – Operational Manager/
Advisor
S.Buckland
1.0
Institutional Audit – Sustainable Development Final
Report 2009
Howard
Munson (
Grant
Thornton)
S Drive, FM
Maintenance
and SHE
/Environment
EMS/Records
6.0
S Drive
1
S
Drive/SHE/E
MS/Records/
Obsolete
1
Apr 09
Apr 15
FM ENV REC 027
N/A
EMS Action Tracking System
S Buckland
Aug 13
Monthly
Basis
FM ENV REC 028
-
Waste Management Forms
-
-
-
Page 11 of 24
1
N/A
S
Drive/EMS/E
nvironment/A
ctionTracking
-
Document Ref
Number
FM ENV REC 028d
Version
No.
2
Prepared by/
Responsible
Party
Title
Non Hazardous waste transfer note
S. Buckland
Date
issued
Feb 13
Review
due/
Retention
Period
Version
prior to
26.09.13
migration
to
SharePoin
t
5
Feb 16
4.1
FM ENV REC 028a
1
Hazardous waste transfer note
P. Hill
Oct 11
Feb 16
FM REC HS 12 a
1
Hazardous waste transfer label
P.Hill
Oct 10
Feb 16
1
4
FM ENV REC 028c
1
Clinical waste transfer note
P.Hill
Oct 11
Feb 16
FM REC HS 12c
1
Clinical waste transfer label
P. Hill
Oct 10
Feb 16
1
4
FM ENV REC 028e
2
WEEE waste transfer note
S. Buckland
Aug 11
Feb 16
1
FM ENV REC 028f
2
WEEE transfer note (for re-use externally)
FM ENV REC 029
2
Equipment Clearance Certificate
Page 12 of 24
C.Challen
Nov 12
Nov 16
P. Hill
Dec 11
Dec 16
1
Location
record
Intranet: FM
Resource
Centre,
External
Library
Intranet: FM
Resource
Centre,
External
Library
Contact SHE
section
Intranet: FM
Resource
Centre,
External
Library
Contact SHE
section
Intranet: FM
Resource
Centre,
External
Library
Intranet: FM
Resource
Centre,
External
Library
Intranet: FM
Document Ref
Number
Version
No.
Prepared by/
Responsible
Party
Title
Date
issued
Review
due/
Retention
Period
Version
prior to
26.09.13
migration
to
SharePoin
t
Location
record
Resource
Centre,
External
Library
1
1.0
Spill Kit Details
FM ENV REC 031
1.0
Environmental Management at UCLan – An
Introduction - Open Session
FM ENV REC 031a
2.0
Environmental Management at UCLan – An
Introduction – Online Version
N/A
FM ENV REC 030
FM ENV REC 032
(No. Not used on
files as they are
numerous)
FM ENV REC 033
May 10
May 15
C. Challen
Oct 11
Updated
regularly
LDU
May 14
Non Hazardous Waste Transfer Notes – Storage
File
R. Allingham
Ongoin
g
N/A
Waste Management Database
R. Allingham
P. Hill
Ongoin
g
N/A
Hazardous Waste Transfer Notes – Storage File
P. Hill
Ongoin
g
N/A
Clinical Waste Transfer Notes – Storage File
P. Hill
Ongoin
g
C.Challen
1
FM ENV REC 034
FM ENV REC 035
Page 13 of 24
1
Next
internal
audit
N/A
Waste &
Recycling
Team Office,
Sizer House
N/A
S Drive
see
hyperlink
SHE
Section/
cupboard
Annual file
Next
internal
audit
Next
internal
audit
S
Drive/EMS/
Audits
S Drive
see
hyperlink.
S Drive
see
hyperlink.
N/A
N/A
SHE
Section
Document Ref
Number
Version
No.
Prepared by/
Responsible
Party
Title
Date
issued
Review
due/
Retention
Period
FM ENV REC 036
1
Record of Calibration/ Verification Form
S. Buckland
Sept
13
June
15
R. Allingham
Ongoin
g
Next
internal
audit
R. Taylor
March
12
March ‘14
S. Buckland
Sept
13
Dec 15
C.Challen
March
13
March 16
(reviewed
May 15)
S. Buckland
Jun 10
Each
EMR
Aug 12
Aug 15
(reviewed
May 15)
FM ENV REC 037
N/A
WEEE waste transfer notes – storage file
N/A
Display Energy Certificates File
FM ENV REC 038
FM ENV REC 039
1.0
Duty of Care Report –Waste Contractor
2.0
Environmental Incident/ Near Miss/ Nonconformity
Form
N/A
Environmental Incident File
FMENVREC042
1.0
Contractor Site Induction Declaration
Page 14 of 24
C. Challen
Location
record
Intranet: FM
Resource
Centre,
External
Library
N/A
Waste &
Recycling
Team Office
N/A
Hard copy file
near ECMO’s
desk.
Intranet: FM
Resource
Centre,
External
Library
Intranet: FM
Resource
Centre,
External
Library
VE202 SHE
Section
Intranet: FM
Resource
Centre,
External
Library
1
FM ENV REC 040
FMENVREC 041
Version
prior to
26.09.13
migration
to
SharePoin
t
N/A
5
N/A
1
Document Ref
Number
Version
No.
Prepared by/
Responsible
Party
Title
Date
issued
Review
due/
Retention
Period
Aug 10
2 yr
refresher
monitored
FMENVREC043
N/A
File – Contractor Environmental Induction Quiz
L. Sanders
FMENVREC044
Version
prior to
26.09.13
migration
to
SharePoin
t
N/A
N/A
N/A
Foul/ Surface Water Drainage Maps Preston City
Campus
N/a
Correspondence with United Utilities regarding
setting up a discharge consent for the Vehicle
Wash Down Area at the University Sports Arena.
United Utilities
23/4/10
N/a
Storage file of current internal Hazardous Waste
Transfer Notes
P. Hill
N/a
N/a
Storage file of historical internal Hazardous Waste
Transfer Notes
P. Hill
N/a
N/A
University Waste Carriers Licence
N0: CM/SM3386NK
FMENVREC045
FMENVREC046
FMENVREC047
FMENVREC048
FMENVREC049
8.0
Records of Spill Containment – location and
Competent Persons
Page 15 of 24
United Utilities
3/8/10
August
2013
N/A
N/A
Next
internal
audit
Next
internal
audit
N/A
N/A
N/A
R. Allingham
17/2/15
17/2/18
C. Challen
Nov 14
Oct 15
12
Location
record
FM Estates S
Drive Folder
in Contractor
Management
Section.
EMS
Controlled
Documents
Library
EMS
Controlled
Documents
Library
SHE
Section
SHE
Section
S Drive/FM
Office/FMWa
ste
Management.
Intranet: FM
Resource
Centre,
External
Document Ref
Number
Version
No.
Prepared by/
Responsible
Party
Title
Date
issued
Review
due/
Retention
Period
Version
prior to
26.09.13
migration
to
SharePoin
t
Location
record
Library
FMENVREC050
1.0
Records of Oil Delivery and Collection Form
S. Buckland
Jan 13
Jan 15
FMENVREC051
FMENVREC052
2
2.0
Records of Bund Integrity Checks
S. Buckland
Oct 11
Oct 13
10.0
Monthly EMS Admin Tasks
S. Buckland
May 11
May 15
2.0
Toolbox Talk – F-Gas Refresher
C.Challen
March
12
March 13
FMENVREC053
1
2
FMENVREC054
1
1.0
FMENVREC055
Intranet: FM
Resource
Centre,
External
Library
Hard copies
kept in the
SHE Section
for at least 12
months
2.1
1.0
Toolbox Talk – Biodiversity Timings
Approved Non Hazardous Waste Disposal
Contractors
Page 16 of 24
S. Buckland
Aug 10
Aug 12
C.Challen
Oct
2011
N/A
1
Kept in the
S Drive
Intranet
see
hyperlink
Intranet
see
hyperlink
Obsolete
Document.
Information
contained
in
FMENVRE
C090 S
Document Ref
Number
Version
No.
Prepared by/
Responsible
Party
Title
Date
issued
Review
due/
Retention
Period
Version
prior to
26.09.13
migration
to
SharePoin
t
Location
record
Drive
FMENVREC056
FMENVREC057
FMENVREC058
1.0
Distribution List EMS Documentation
S. Buckland
3.2
Environmental Spillage Containment TrainingPresentation
C.Challen
0.1
Environmental Management Plan Progress Report
S. Buckland
FMENVREC059
FMENVREC060
FMENVREC061
1.0
TBT Energy Efficient Housekeeping
1.0
Drainage Plan Harris
D. Griffiths
1.0
Drainage Plan Darwin
D. Griffiths
Drainage Plan Wharf
D. Griffiths
Drainage Plan Foster
D. Griffiths
Drainage Plan Stewart
D. Griffiths
Drainage Plan Maudland F Block
D. Griffiths
FMENVREC062
1.0
FMENVREC063
1.0
FMENVREC064
1.0
FMENVREC065
1.0
Page 17 of 24
R. Taylor
Aug 10
June
14
Sept
10
Sept
10
Sept
10
Sept
10
Sept
10
Sept
10
Sept
10
Sept
Next
revision
takes
place
1
Kept in the
S Drive,
See
Hyperlink
June 16
3
S Drive
Monthly
.1
S Drive
1
March 12
Intranet
see
hyperlink
Dec 12
1
S Drive
Dec 12
1
S Drive
Dec 12
1
S Drive
Dec 12
1
S Drive
Dec 12
1
S Drive
Dec 12
1
S Drive
Document Ref
Number
Version
No.
Prepared by/
Responsible
Party
Title
Date
issued
Review
due/
Retention
Period
Version
prior to
26.09.13
migration
to
SharePoin
t
Location
record
10
FMENVREC066
1.0
FMENVREC067
1.0
FMENVREC068
1.0
FMENVREC069
1.0
FMENVREC070
1.0
FMENVREC071
1.0
FMENVREC072
1.0
FMENVREC073
1.0
FMENVREC074
1.0
FMENVREC075
1.0
Drainage Plan Maudland G Block
D. Griffiths
Drainage Plan JB Firth
D. Griffiths
Drainage Plan Media
D. Griffiths
Drainage Plan Vernon
D. Griffiths
Drainage Plan CT
D. Griffiths
Drainage Plan Victoria 2
D. Griffiths
Drainage Plan Victoria 1
D. Griffiths
Drainage Plan Adelphi
D. Griffiths
Drainage Plan Peel Building
D. Griffiths
Drainage Plan Harrington
D. Griffiths
Laboratory Induction to Sustainability
G. Iveson
FMENVREC076
1.1
Page 18 of 24
Sept
10
Sept
10
Sept
10
Sept
10
Sept
10
Sept
10
Sept
10
Sept
10
Sept
10
Sept
10
Sept
10
Dec 12
1
S Drive
Dec 12
1
S Drive
Dec 12
1
S Drive
Dec 12
1
S Drive
Dec 12
1
S Drive
Dec 12
1
S Drive
Dec 12
1
S Drive
Dec 12
1
S Drive
Dec 12
1
S Drive
Dec 12
1
S Drive
1.1
Aug 12
Intranet
see
hyperlink
Document Ref
Number
Prepared by/
Responsible
Party
Date
issued
Review
due/
Retention
Period
Boiler Emissions Test Certificates
S. Tyrer
Ongoin
g
Keep for 3
years.
Ozone Depleting Substances Maintenance &
Disposal Records
Ongoin
g
Keep for 3
years.
N/A
S. Tyrer
Ongoin
g
Keep for 3
years
N/A
R. Allingham
N/A
N/A
N/A
N/A
N/A
N/A
VE301 FM
Estates
N/A
N/A
N/A
N/A
N/A
N/A
VE202 SHE
Section
FM
Developme
nt Project
Files
June
12
Jul 13
(under
review,
May 15)
Keep for 3
years
2.0
Version
No.
Title
N/A
N/A
FMENVREC077
FMENVREC078
FMENVREC079
N/A
FMENVREC080
N/A
FMENVREC081
N/A
FMENVREC082
N/A
FMENVREC083
N/A
File - Internal Waste Transfer Notes – Non
Hazardous Waste
Training Records iTrent
HR
Planning consents
J. Richards
Training Attendance Sheets
S. Buckland
Land Development & Buildings Related Records
FMENVREC084
FMENVREC085
Project
Officers
2.0
N/A
Version
prior to
26.09.13
migration
to
SharePoin
t
N/A
Central Site Induction Training
s. Buckland
File - Internal Waste Transfer Notes – WEEE
R. Allingham
Page 19 of 24
Ongoin
g
N/A
Location
record
VE301 FM
Maintenanc
e file
VE301 FM
Maintenanc
e file
Waste &
Recycling
Team Office
Online
System
Waste &
Recycling
Team Office
Document Ref
Number
FMENVREC086
Version
No.
Date
issued
Review
due/
Retention
Period
M. Parr
Ongoin
g
Keep for 5
years
M. Parr
Ongoin
g
Keep for 5
years
Prepared by/
Responsible
Party
Title
N/A
File - Supplier Contract reviews
FMENVREC087
File – Supplier Environmental Questionnaires
FMENVREC088
N/A
USA Discharge Consent Exemption Letter
FMENVREC089
United
Utilities
n/a
UCLan Preston City Campus Trade Effluent
Consent Exemption Letter
FMENVREC090
N/a
FMENVREC091
1
FMENVREC092
1
Waste Contractor Duty of Care Data
Battery Recycling Points
Page 20 of 24
13/10/1 unlimited
0
N/A
29.11.1 Unlimited
0
N/A
N/A
N/A
United
Utilities
P. Hill
R. Allingham
P. Hill
West Leigh Notification of Surrender –
Discharge Consent
Version
prior to
26.09.13
migration
to
SharePoin
t
N/A
EA
Quarterley
Review
27.09.1 Oct 15
3
30.12.1 Unlimited
0
1
1
Location
record
Central
Purchasing
Office S
Drive
Central
Purchasing
Office S
Drive
FMENVRE
C001
Or within
the S Drive
see
hyperlink.
FMENVRE
C001
Or within
the S Drive
see
hyperlink.
S Drive
S Drive
FMENVRE
C001
Document Ref
Number
Version
No.
FMENVREC093
1
FMENVREC094
1
FMENVREC095
1
FMENVREC096
1
FMENVREC097
1
FMENVREC098
1
Prepared by/
Responsible
Party
Title
UCLan Sports Arena Drainage Plan –
Overview
P. Clayton
UCLan Sports Arena Drainage Plan 1 of 3
P. Clayton
UCLan Sports Arena Drainage Plan 2 of 3
P. Clayton
UCLan Sports Arena Drainage Plan 3 of 3
P. Clayton
UCLan Sports Arena Drainage Plan - Track
P. Clayton
Waste Exemptions
FMENVREC099
FMENVREC100
3
N/A
Date
issued
Review
due/
Retention
Period
Version
prior to
26.09.13
migration
to
SharePoin
t
13.05.1
1
13.05.1
1
13.05.1
1
13.05.1
1
13.05.1
1
21/03/2
011
Unlimited
1
Unlimited
1
S Drive
Unlimited
1
S Drive
Unlimited
1
S Drive
Unlimited
1
S Drive
Unlimited
1
Waste &
Recycling
Team Office
EMS
Controlled
Documents
Library
26.06
2008
If variation
required
3
SHE
Section
Radiological
Folders
02.05
1996
If variation
required
N/A
SHE
Section
Radiological
R. Allingham
EA Registration Number: AH3636/CC5479
to keep & use radioactive sealed sources,
with Introductory Note Sealed Sources –
Radioactive Substances Act 1993
Authorisation No. AV0266
Radioactive Substances Act 1993 Certificate of
Page 21 of 24
C. Edwards
C. Edwards
Location
record
S Drive
Document Ref
Number
FMENVREC101
Version
No.
N/A
FMENVREC102
N/A
FMENVREC103
1.0
Prepared by/
Responsible
Party
Title
Authorisation and Introductory Note
Accumulation and Disposal of Radioactive
Waste
Reference Number: AH/3571/S1OB/01
Certificate of registration – radioactive
substances
Tidy Planet Ltd Rocket Operating Instructions
2010
FMENVREC107
Folders
-
-
N/A
March
2013
March
2014
1
C.Challen
S Drive
and
Intranet
N/A
N/A
R. Allingham
March
2013
N/A
N/A
R. Allingham
March
2013
N/A
N/A
waste transfer 3 year archive
R. Allingham
March
2013
Waste &
Recycling
Office Hard
Copy Files
Waste &
Recycling
Office Hard
Copy Files
Waste &
Recycling
Office Hard
Copy Files
Review of UCLan’s Environmental Aspects
S. Buckland
April
2013
April
2016
1
C. Edwards
Tidy Planet
Ltd
N/A
N/A
N/A
1.0
SHE
Section
Radiological
Folders
N/A
waste transfer 2 year archive
FMENVREC106
Location
record
If variation
required
Waste transfer 1 year archive
FMENVREC105
Review
due/
Retention
Period
-
Biodiversity Action Plan
FMENVREC104
Date
issued
Version
prior to
26.09.13
migration
to
SharePoin
t
Page 22 of 24
S Drive
S Drive
Rec folder
Document Ref
Number
FMENVREC108
Version
No.
N/A
Title
Prepared by/
Responsible
Party
Memorandum – Separate Entities on Preston
City Campus (SU & Dental Clinic)
Sarah Shipp
UCLan
Solicitor
FMENVREC109
N/A
United Utilities Confirmation of USA connection
to Foul Sewer.
United
Utilities
FMENVREC110
N/A
United Utilities Confirmation of Sewer
Connection Enquiry.
United
Utilities
FMENVREC111
N/A
United Utilities Confirmation that USA
Composting operation does not require a trade
effluent consent.
United
Utilities
FMENVREC112
N/A
United Utilities Confirmation of Road Sweeper
Washing at Sizer House
United
Utilities
FMENVREC113
N/A
RHI Emissions Certificate- Biomass Boiler at
Greenbank
FMENV114
N/A
RHI Emissions Certificate- Biomass Boiler at
Greenbank
Page 23 of 24
Date
issued
Review
due/
Retention
Period
Version
prior to
26.09.13
migration
to
SharePoin
t
N/A
April
2013
N/A
June
2013
Forever
N/A
April
2013
Forever
N/A
Sept
2013
Forever
N/A
Jan
2015
Forever
N/A
Forever
N/A
Location
record
S Drive
S Drive
FMENVRE
C
S Drive
FMENVRE
C
S Drive
FMENVRE
C
S Drive
FMENVRE
C
S Drive
EMS/Reco
rds
4
Document Templates Please note that the documents referred to below are not available on the intranet, some of the hyperlinks refer to
a particular SHE Section ‘S Drive’ Folder, for further information please contact s.buckland@uclan.ac.uk
To ensure controlled documents conform to procedure and ISO14001 requirements.
Document number
Rev
No.
Title
Prepared by
FM ENV TEMPL 001
Procedure Template
SBuckland
FMENV TEMPL 002
Internal Env Mgt Audit Template
SBuckland
FMENVTEMPL003
Attendance Sheet
SBuckland
Central Site Induction Training Record Template
L. Sanders
Date
issued
Review
due
Aug 10
Aug 13
Version
prior to
26.09.13
migratio
n to
ShareP
oint
1.0
FMENVTEMPL004
1.0
Page 24 of 24
Issue
record
S Drive
Estates
Section