Helix Practice Manager
Copyright Helix Health Ltd
Helix Practice Manager
Guide to Vaccines
Contents
Setting up Vaccines ................................................................................................................................. 1
Administering an Immunisation.............................................................................................................. 3
Vaccine Reports ...................................................................................................................................... 5
Helix Health Limited, 3094 Lake Drive, CityWest Business Campus, Dublin 24, Ireland
Tel: +353-1-4633099 Fax: +353-1-4633011
Email: customersupport@helixhealth.com Web: www.helixhealth.com
Helix Practice Manager
Copyright 2012 Helix Health Ltd
Setting up Vaccines
Before you can administer a vaccine to a patient, the products that you have in stock must be
entered into the system. In the future the best time to do this is whenever a batch of vaccines is
delivered.
PLEASE NOTE THAT HPM WORKS BY THE NAME OF THE DRUG VACCINE, SO IF YOU RECEIVE A NEW
BATCH OF VACCINES IN CHECK IF THE DRUG NAME IS LISTED. IF SO YOU EDIT THE VACCINE AND
ADD THE BATCH NUMBER IN HERE. YOU WILL ONLY ADD A NEW VACCINE FROM THE SCREEN
BELOW IF THE DRUG NAME IS NOT LISTED.
1. Open Administration, click on Other Settings and Vaccines
2. This will list all of the Immunisation types on the left and the product used to administer the
immunisation on the right.
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Helix Health Limited, 3094 Lake Drive, CityWest Business Campus, Dublin 24, Ireland
Tel: +353-1-4633099 Fax: +353-1-4633011
Email: customersupport@helixhealth.com Web: www.helixhealth.com
Helix Practice Manager
Copyright 2012 Helix Health Ltd
3. If a new vaccine needs to be added i.e. the drug name is not listed, then click on Add, firstly
select the drug then add in the immunisation types that it will be administered for. In cases
where it can be used in multiple vaccinations like MenC, PCV or 6 in 1, you must enter MenC
1, MenC 2 and MenC 3 in the immunisation type. For something like Influenza you will only
enter Influenza.
If the type is missing from the list, it will need to be added into the Lists and Drop down
section in Other Settings.
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Helix Health Limited, 3094 Lake Drive, CityWest Business Campus, Dublin 24, Ireland
Tel: +353-1-4633099 Fax: +353-1-4633011
Email: customersupport@helixhealth.com Web: www.helixhealth.com
Helix Practice Manager
Copyright 2012 Helix Health Ltd
4. Default Site, Method, Dose and notes can be added as defaults
5. Click the Add button to add in the current batch number and expiry date. If you have more
than one active batch, then add in as many as you have active. If a batch is all used up then it
can be made inactive do not delete it.
Administering an Immunisation
1. The childhood schedules comes as standard with the system, this can be seen on the health
summary screen under the heading Recall Opportunities, which shows when a baby is due for
their recall dates.
2. To administer any vaccine click on the Immunisation button on the ribbon in the patient’s
chart. If they are a child the childhood vaccines will be displayed on the right hand side and
any vaccines given, both from the childhood schedule and others will be displayed on the left.
3. To administer a shot from the schedule click on the shot then Create From Schedule
4.
To add in an immunisation not in the childhood schedule simply click on Add.
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Helix Health Limited, 3094 Lake Drive, CityWest Business Campus, Dublin 24, Ireland
Tel: +353-1-4633099 Fax: +353-1-4633011
Email: customersupport@helixhealth.com Web: www.helixhealth.com
Helix Practice Manager
Copyright 2012 Helix Health Ltd
5. If adding from schedule then the immunisation type will be populated, if not select the
immunisation type required from the list.
6. When the immunisation type is selected the vaccine drop down will become populated with
the current batches in the fridge which you have entered earlier.
7. The other boxes should be populated with the information entered in the vaccine set up but
can be altered if different for this vaccine.
8. Reactions can be entered now or at a later date.
To print a record of the patient’s vaccines, click the Print button at the bottom of the Immunisations
screen. You can also print an STC form and a HSE Vaccination Record from here which will import the
Vaccine details onto the form.
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Helix Health Limited, 3094 Lake Drive, CityWest Business Campus, Dublin 24, Ireland
Tel: +353-1-4633099 Fax: +353-1-4633011
Email: customersupport@helixhealth.com Web: www.helixhealth.com
Helix Practice Manager
Copyright 2012 Helix Health Ltd
Vaccine Reports
In this section of reports, you can search for patients who have received and vaccines that have been
recorded in their patient charts.
In the first section you can specify the patient criteria for your search these include:
 Date
 Age
 Gender
 Clinician
The next section is where you enter the actual vaccine(s) that you want to search for. Choose the
vaccine type and the specific vaccine from the drop down list. You can also specify a particular batch
number if needed. Click Add to add this to you search.
Just above the list of selected vaccines, there are two options:


Show All/ Any – This option means that when you run the report, it will search for patients
who have had either all of the vaccines in the list, or who have had with one or more of the
vaccines in the list.
Sort By – You can choose the order the list will appear, either alphabetically by patient
name, by vaccine name or by batch.
When the selection has been made, click Run to open the report in Word for printing, or Export to
Excel to send the list to Excel.
Click Save to save the report and name it to be used again at a later time, or Cancel if you will not
need to run it again.
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Helix Health Limited, 3094 Lake Drive, CityWest Business Campus, Dublin 24, Ireland
Tel: +353-1-4633099 Fax: +353-1-4633011
Email: customersupport@helixhealth.com Web: www.helixhealth.com
Helix Practice Manager
Copyright 2012 Helix Health Ltd
NOTE: If you save a report i.e. Diabetics in the Practice and need to run it at a later date simply
Edit the report, change the dates and Run.
This is also the area that you run your Monthly Childhood Vaccine Returns for the HSE. This report is
already built in the system you just need to Edit, enter the date range and then run.
NOTE: In order for the HSE to accept the returns in this format the child and guardian must be
linked.
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Helix Health Limited, 3094 Lake Drive, CityWest Business Campus, Dublin 24, Ireland
Tel: +353-1-4633099 Fax: +353-1-4633011
Email: customersupport@helixhealth.com Web: www.helixhealth.com