A maintenance plan helps to make sure your vessel (and its equipment) is safe, fit for its intended use and operating limits, is sound and serviceable and complies with the maritime and marine protection rules.
This template (and guidance information) will help you to develop and write your own maintenance plan
(or plans), in a form that is acceptable to the Director of Maritime New Zealand (MNZ).
You need to include your maintenance plan when you send your application for a Maritime Transport
Operator Certificate (MTOC) to Maritime New Zealand. The maintenance plan is part of your MOSS
(Maritime Operator Safety System) Operator Plan.
You need one maintenance plan for each vessel in your operation.
This template has six sections:
1.
Voyage checks
2.
Monthly checks and routine maintenance
3.
Annual checks and routine maintenance
4.
Maintenance log
5.
Record of maintenance plan amendments
6.
Maintenance providers and shore-side contractors.
For detailed information about maintenance plans go to Developing a maintenance plan on the MNZ website: maritimenz.govt.nz

Full name of ship
Full name of Maritime
Transport Operation
MNZ number
Date plan agreed to
DD / MM / YYYY
Maintenance Plan template – version 3.0
Page 1 of 20

The checks you do before and after each voyage and while at sea, depend on your vessel and operation.
Voyage check details
Pre-departure
(before)
Voyage checks
(tick which applies)
At sea In port
(after)
Maintenance Plan template – version 3.0
Page 2 of 20

List the items that need to be checked and maintained on a monthly basis, over at least the next five years.
Each month when you check an item, add your initials and the date in the appropriate box. You also need to indicate whether the item is:

Okay (  ) This indicates the item has been successfully checked or maintained and no further action is required.

Further action is required (X) The details of which need to be recorded in the maintenance log.

Check not required (N/A).
If the box for the current month is blank, then the item still needs checking.
To make your table cover at least the next five years – prepare your table for the first year, copy it four or more times and then update the year on each copy.
The table below gives examples of items that may need checks and maintenance on a monthly basis. Update this table with the items that are appropriate for your vessel. Add more rows where you need them.
Page 3 of 21
Maintenance Plan template – version 3.0
Page 3 of 20

2. Monthly checks and routine maintenance (continued)
A
A1
A2
A3
B
B1
B2
B3
[Add year (eg 2014) ] monthly checks and routine maintenance
Equipment or item details
Hull, deck and superstructure
Inside / outside visual check for damage
Seals / fastenings of hatches and ventilation openings
Main engine and propeller
Batteries (terminals no corrosion)
Main engine (oil / fuel leaks, exhaust)
Check service dates / hours
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Maintenance Plan template – version 3.0
Page 4 of 20

2. Monthly checks and routine maintenance (continued)
[Add year (eg 2014) ] monthly checks and routine maintenance
Equipment or item details
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
B4
B5
B6
Fuel filter (check for signs of corrosion and leaks)
Check all fuel lines and connectors for deterioration
Check propeller shaft seal for leakage / overheating
B7
B8
C
Check bearings intermediate shaft
C1 Batteries (check voltage on all batteries)
C2 Check wire / ropes / shackles of winches and lifting gear for wear and tear
Maintenance Plan template – version 3.0
Steering, auxiliary and lifting / loading equipment
Page 5 of 20

2. Monthly checks and routine maintenance (continued)
[Add year (eg 2014) ] monthly checks and routine maintenance
Equipment or item details
C3
C4
C5
Grease steering nipples
(if required)
Steering hydraulics and movement
Check shaft seal and rudder stock
C6
C7
D
Hydraulic motor and hoses
Safety equipment and radio / navigation
D1
D2
Lifejackets (check lights and straps)
Fire extinguishers (check service dates)
D3 First aid kit
Maintenance Plan template – version 3.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Page 6 of 20

2. Monthly checks and routine maintenance (continued)
[Add year (eg 2014) ] monthly checks and routine maintenance
Equipment or item details
D4
D5
D6
D7
D8
Test fire pump
Test bilge pump(s) and alarms
Test CO
2
system alarms
Check fire flaps of engine room and wheelhouse / accommodation
Navigation lights and day shapes
Radio test all channels D9
D10
E Miscellaneous
E1 Rotate fuel tanks (every 6 months)
Maintenance Plan template – version 3.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Page 7 of 20

2. Monthly checks and routine maintenance (continued)
E2
E3
E4
[Add year (eg 2014) ] monthly checks and routine maintenance
Equipment or item details
Torch and other batteryoperated devices
Spares for essential systems on board
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Maintenance Plan template – version 3.0
Page 8 of 20

Record the annual checks and routine maintenance that is required for the next five years for your vessel.
Just as for the monthly checks, indicate whether each item is:

Okay (  ) This indicates the item has been successfully checked or maintained and no further action is required.

Further action is required (X) The details of which need to be recorded in the maintenance log.

Check not required (N/A).
Remember to put your initials and the date in the ‘date checked’ box. If the ‘date checked’ box is blank, then you still need to check that item.
The table below gives examples of items that may need checks and maintenance on an annual basis. Update this table with the items that are appropriate for your vessel. Add more rows where you need them.
Page 9 of 23
Maintenance Plan template – version 3.0
Page 9 of 20

3. Annual checks and routine maintenance (continued)
[Year] [Year] [Year] [Year] [Year]
Equipment or item details
F
F1
Hull, deck and superstructure
Slip vessel for external visual inspection of hull
F2
F3
F4
Water-blast hull, assess coating / antifouling condition – recoat as required
Check sacrificial anode condition, replace if required
Clean bilges, inspect hull in engine room
F5
F6
Check condition and security of windows and port lights
Check all hatch / weather tight door coamings and sealing arrangements
F7 Check freeing ports are free / clear
Maintenance Plan template
– version 3.0
Month due
Date checked
Month due
Date checked
Month due
Date checked
Month due
Date checked
Month due
Date checked
Page 10 of 20

3. Annual checks and routine maintenance (continued)
[Year] [Year] [Year] [Year] [Year]
Equipment or item details
F8
F9
Overhaul and inspect sea valves
Operate / grease all overboard valves
F10 Overhaul and inspect all overboard valves
F11
F12
Inspection of integrity of superstructure
Check windows and portholes
F13 Check doors and seals
F14 Check vents and closing devices
F15
G Machinery – propulsion equipment
G1 Main engine annual servicing
Maintenance Plan template
– version 3.0
Month due
Date checked
Month due
Date checked
Month due
Date checked
Month due
Date checked
Month due
Date checked
Page 11 of 20

3. Annual checks and routine maintenance (continued)
[Year] [Year] [Year] [Year] [Year]
Equipment or item details
G2
G3
Check propeller condition
Visual check / functional test steering system, including emergency steering
G4
G5
G6
Test / overhaul engine ventilation shut off flaps
Test fuel remote closing valves
Check security / condition of engine mounts
G7 Check engine / gearbox / propulsion unit control mechanisms
Test bilge alarm(s) G8
G9 Inspect condition of fuel lines, filters and valves
Maintenance Plan template
– version 3.0
Month due
Date checked
Month due
Date checked
Month due
Date checked
Month due
Date checked
Month due
Date checked
Page 12 of 20

3. Annual checks and routine maintenance (continued)
[Year] [Year] [Year] [Year] [Year]
Equipment or item details
G10 Open up, clean and inspect main engine coolers
G11 Open up, clean and inspect auxiliary coolers
G12 Annual maintenance auxiliary generator(s)
G13 Visual inspection of electrical wiring
G14 Visual inspection of sea water pipework / strainer housing condition
G15
H Machinery – auxiliary equipment
H1 Test / overhaul / replace electric bilge pump(s) as required
H2 Open up bilge manifold for inspection
Maintenance Plan template
– version 3.0
Month due
Date checked
Month due
Date checked
Month due
Date checked
Month due
Date checked
Month due
Date checked
Page 13 of 20

3. Annual checks and routine maintenance (continued)
[Year] [Year] [Year] [Year] [Year]
Equipment or item details
H4
H5
H6
H7
H3 Clean debris from bilges, strainers and bilge pipework
Inspect anchor and lay out chain for survey
Service / test anchor windlass
Annual service refrigeration machinery
Check condition of batteries, replace if required
H8
H9
Fish factory
Thorough visual inspection of lifting gear
H10 Check ropes, cables and hooks
H11
Maintenance Plan template
– version 3.0
Month due
Date checked
Month due
Date checked
Month due
Date checked
Month due
Date checked
Month due
Date checked
Page 14 of 20

3. Annual checks and routine maintenance (continued)
[Year] [Year] [Year] [Year] [Year]
Equipment or item details
I
I1
I2
I3
J
J1
J2
J3
Fit out
Check cabin lighting and replace bulbs as required
Check galley equipment and arrange service as required
Passenger and crew safety
Inspect condition of lifejackets
Check and update first aid kit/medical stores
Arrange for annual servicing of CO
2
flooding system
Month due
Date checked
Month due
Date checked
Month due
Date checked
Month due
Date checked
Month due
Date checked
Maintenance Plan template
– version 3.0
Page 15 of 20

3. Annual checks and routine maintenance (continued)
[Year] [Year] [Year] [Year] [Year]
Equipment or item details
J4
J5
J6
J7
J8
Arrange annual service of portable fire extinguishers
Check smoke detectors
Functional test of fire pumps / hose nozzles
Overhaul / test fire pump
Service life raft
J9 Replace lifebuoy light batteries
J10 Replace life raft hydrostatic release
J11 Verify compliance of “official safety equipment list” with maritime rules
J12 Inspect condition of gangways
Month due
Date checked
Month due
Date checked
Month due
Date checked
Month due
Date checked
Month due
Date checked
Maintenance Plan template
– version 3.0
Page 16 of 20

[Year] [Year] [Year] [Year] [Year]
Equipment or item details
J13 Inspect condition of handrails
J14
K
K1
K2
K3
K4
Check / self-test EPIRB
Arrange service of radar, depth sounder, repair as required
K5
Safety equipment and radio / navigation
Radio installation check
Check compass deviation card
Month due
Date checked
Month due
Date checked
Month due
Date checked
Month due
Date checked
Month due
Date checked
Maintenance Plan template
– version 3.0
Page 17 of 20

List the further maintenance actions you identify while doing your scheduled checks and routine maintenance. Include also, any extra
(unscheduled) repairs or maintenance that you need to do, to make sure your vessel operates safely and prevents pollution.
Date identified
(DD/MM/YYYY)
Item reference Action needed Action completed
(Initial and date)
Maintenance Plan template
– version 3.0
Page 18 of 20

Record all of the changes to your maintenance plan here. The amendment date is the date you record the amendment.
Amendment date
(DD/MM/YYYY)
Amendment description Operator’s signature
Maintenance Plan template
– version 3.0
Page 19 of 20

List the contact details of the providers who service your vessel’s machinery and equipment.
Service
(eg engine)
Contact person
(person’s name)
Provider
(organisation name)
Contact number
(eg telephone number)
Maintenance Plan template
– version 3.0
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