SCAVMA Board Meeting Agenda
Tuesday, May 6th, 2014
1. Meeting called to order at 1800
2. Quorum reached
3. Call for last minute additions to agenda
4. Approval of prior meeting’s minutes (April 15thth, 2014)
5. Unfinished business
 SAVMA Membership Plan-Eric
o Divide the enrollment among the SCAVMA reps for the class
o Debit card – would require us giving out the number
6. New business
 Swaggie Update-MOU Signed, Raptor Center Apparel
o Signed new MOU with Swaggie and Main bookstore – agreement with
central services. We can still sell logo stuff.
o Raptor center apparel also to be sold
 Career Night/HCV Talk Proposal
o Janel Lang will be working to take on more of Career Night; we will still
have a board member, but we wont have to take on bulk.
o HCV talk – wont buy tables at CN we will do a separate vendor series.
Will “donate” for their talk and can get some amount of money for
funding back. Additional income will go into club funding in UDA.
 Budget Proposal
o Approved budget, but will revisit at first meeting on next school year
o We spent $16,000 over what we made this last year; $10,000 more than
we budgeted for; made some drastic changes to budget
o Past date to increase dues this year; we could consider doing it next year
o Pet food program expected $19, 625; 2 levels of memberships for students
and residents
 Dog, cat, horse, exotic products - $50 students; $75 residents
 Exotic food only - $20 students; $25 for residents; make it worth
their payment so savings beneficial
 $25 all faculty/staff
o Increase sx pack cost to $150
o No money spent on career night from this account; will be funded from
UDA
o Reduce club funding from $20K to $10K (SCAVMA account); we cannot
sustain. The other $10K will come from UDA. This will result in changes
in funding request process.
 Total (both SCAVMA + UDA) funding would decrease by ~10K;
$30K to $20K
 Proposed ways to reduce cost/raise money SCAVMA could:
 Have agreements with a few local businesses for cheaper
food; if club wanted funding would be required to use one
of these approved establishments. Dr. Owens can help with
this.

Work with Dr. Owens to host leadership thing with donors;
don’t step on development office’s toes
 SCAVMA and UDA will no longer fund food for lunch
talks; exception is Vendor talks. Revisit not funding food
with vendor next year. Work on changing the culture w/
students – come to lunch talk to invest in your future; then
this money could go to PDF and club events
 We will revisit how we allocate club funding
o Cannot support club TG this year
o Formal event reduced to $800; Dean’s office will offer $1000 to help
o No more SCAVMA dinner funding
o Mentor program reduced from $1000 to $700; instead of prizes make a
champion trophy to be passed around
o Increased officer travel expenses because these events are required for us
as a SAVMA chapter
o Remove VLE scholarship for member of student body as they have
doubled their registration fee
o Waggie decreased to $1000
o PDF funding now capped at $200 per capita
 Endowment account – consider forming one over the summer with $10K out of
our reserves to help with funding in the future
7. Officer Reports
 Caroline Kiert (President-Elect)
 Kate Watson (Vice President)/ Tereza Chylkova (Vice President-Elect)
o President/Treasurer meeting on May 14th, 2014 from 6:30-8 (dinner from
6-6:30 in Valley 1020 from Dr. Owens office)
o Club room space allocation based on membership
 Bigger clubs – have more space
 Make room for newer clubs
 Mercer to vacate since not SCAVMA funded club and they have
their own trailer
 Ask Ilkiw for more room
 Kristen Elliot (Treasurer)/Crystal Lauw (Treasurer-elect)
 Kaitlin Stewart (UDA Treasurer)/Briana Konigsberg (UDA Treasurer-elect)
o Account Balance (UDA) as of May 1st: $23,210.75
o Next and final funding meeting of the year: May 20th at
12pm. Retroactive applications only. Will send out a room number closer
to the date.
 Jenelle Soppet (Secretary)
 Rachel Brownlee (Webmaster)
 Eric Nickerson/Rebeca Gomez (SAVMA Sr./Jr. Delegates)
o AVMF Scholarships Due May 15th
o AVMA Travel Scholarship Due May 15th
o SAVMA Public Health Drawing $25 Due May 31st
o Vet Gazette Submissions Due June 1st
o SAVMA Diversity Grant Due July 1st

Chanel Baron (CVMA Rep)
o Trying out different ways to get info. 58 people responded; people like
bulletin, FB page, and lunch talk
 Jenelle Soppet (Career Night Event Coordinator)
 Elisa McEntee (Mentor Program Chair)
 Lori Hammond(Legislative Liaison)
 Elizabeth Rosalia/Steven Brookenthal (Waggie Editors)
 Diana Donckels (Josh Project Coordinator)
 Kat Tomalty (Graduate Professionals Student Representative)
 SCAVMA Class Representatives
o Bernadette Grismer/Christine Hsueh (Class of 2014 SCAVMA
Representatives)
o Emily Isaacs/Tanushri Thakran (Class of 2015 SCAVMA
Representatives)
o Kelly Pipkin/Natalie Kremen (Class of 2016 SCAVMA Representatives)
o Karima Phillips/Kevin Pflaum (Class of 2017 SCAVMA Representatives)
 Class Presidents
o CJ Johnson/Jon Levine/Elizabeth Engall (Class of 2014 Presidents)
o Michael Armer/Andrew Findlaytor/Danielle Splawski (Class of 2015
Presidents)
o Corey Harms/Jenelle Soppet/Ryen Morey (Class of 2016 Presidents)
o Lori Hammond/Joe Raleigh/Alison Gerken (Class of 2017 Presidents)
 Fundraiser this Friday! Come support!
8. Faculty Advisor and Administration Representative Reports
 Dr. Karl Jandrey (Senior Faculty Advisor)
 Dr. Sean Owens (Junior Faculty Advisor)
o Yasmin Williams is retiring and being re-hired as diversity liaison
o Kim O’Bryan and Tina Maher will be taking over
o Hiring additional Mental Health Counselor
o Career Development system to be up in 6 months
o CVMA sponsoring white coat ceremony
 Dr. Jan Ilkiw (Administration Representative)
9. Committee Reports
 Surgery Pack Committee (Stephanie Freed, Christine Miller, Ariel Loredo,
Shelly Shamir)
 Asclepian Ball Committee (Kaitlin Stewart, Krista Prato Matthews, Caroline
Kiert, Kristen Elliot, Natalie Kremen, 2016 VPs-Amanda Hefner, Beth Passmore,
Kelly Pipkin, Karima Phillips, Kevin Pflaum)
 SAVMA Symposium Committee (Eric, Rebeca Gomez, Erica Morgan, Caroline
Kiert, Travis Rollason)
 AVMF “Our Oath in Action” Event Committee (Dr. Jandrey, Eric, Michelle
Albin)
 Career Night Committee (Jenelle Soppet, Krista Prato Matthews, Caroline Kiert,
Rebeca Gomez, Kelly London, Lori Hammond, Karima Phillips, Kevin Pflaum)

Externship Committee (Krista Prato Matthews, Caroline Kiert, Mariya Pytel,
Heidi Denenholz, Cady Majeczky, Radhika Gharpure, Julia Olincy, Rebeca
Gomez, Crystal Lauw)
10. Summary of action items
 Club funding new policies - redirect lunch talk funding to field-trips/wet-labs, max
amount, vendor contracts
 Development donors / Endowments
 Aesclepian ball – pick venue, stay with 3rd year, SCAVMA needs to get volunteer
 New development officer position/board-endowment account
11. Next scheduled meeting – Stay tuned for polls in fall
12. Meeting adjourned at 20:15