PSLT Minutes September 10, 2012
In attendance:
Donna Kosloski, Johnny Aplin, Julie Balassa, Todd Hunt, Judy Jackson, Isabel Rivera, Susan Dunn, Jerry
Reed, Charles Fox, Jeff Hogan, Carolyn McMorran, Mariann Swenson, Kevin Matis, Joe Nunes.
June minutes were read, revised, and approved as revised. There was animated discussion of the PDP
process.
July Minutes were read and approved.
Professional Fall Forum
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Donna stated that there should be emphasis on
o building trust in the institution and in institutional processes among professional staff
o stressing that professional staff are part of the larger organization and participants in
shared governance
o She suggested that in this pursuit we demonstrate how professional staff are represented
on design teams and have a common voice in processes or redesign.
o Donna would like representatives on design teams to have a voice at each forum.
Donna also suggested we invite non-professional staff to speak about what the college has done
and approved e.g. Amy Bosley regarding SPD redesign and Dispute Resolution redesign.
The forum should demonstrate how we connect with other professionals, how we are represented
on process and design teams, transparency with regard to college processes.
Fall Forum is usually 2.5 hours. We combined two events at our last forum but should keep them
separate so they are shorter and thus have better support from supervisors
Speakers suggestions:
o Amy Bosley – PDP redesign, Dispute Resolution redesign
o Dr. Stone or Dr. Shugart – national climate, big picture nationwide regarding community
college education
o FRS contribution lawsuit update. It was suggested that the suit is before the Supreme Court
now and there may not be an update yet. However, we can discuss that since revenue did
not go into FRS fund, it is unclear where will funds be found to pay us back. If the suit is
successful.
o Council updates
o Kevin Bonnewitz from Bill’s office
o Michelle to come with Amy
o Cornerstone – Jenny Charriez – professional development
o QEP updates
o Mike Bosley – Lake Nona
Donna also suggested that we hold our own celebrations of accomplishments of professional staff
at each event until a formal process is developed.
Donna will check calendars of speakers to come up with a date for the fall forum.
Donna will work with the Valencia Foundation to see how much money we have e.g. for light
refreshments.
We will finalize details at the October meeting.
Council minutes
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Jerry reported on the CPC. There has been no meeting since July; the next meeting is in September.
Susan Ledlow is taking over as VP of Academic Affairs and Planning.
o Donna explained that Susan Ledlow will oversee the CLC and Kurt Ewen will oversee the
CPC.
Susan Dunn reported on the CLC.
Minutes provided by Susan:
College Learning Council
September 6, 2012 (2:30pm-4:30pm)
West 6-202
Co-chairs:
Susan Ledlow, VP, Academic Affairs and Planning
Kurt Ewen, AVP, Assessment and Institutional Effectiveness
Rob McCaffrey, Faculty Council President
1. Minutes from the previous meeting will be emailed to the committee members later
2. Procedural recommendations
a. Protocol for reaching a discussion mindfully
b. Skillful discussion
3. Discussion of the Council’s Areas of Responsibility
a. Some of these areas are campus-based or otherwise addressed outside of the committee
i. Ex. Credit/non-credit schedules, enrollment planning, learning support
b. Added to responsibilities: Service Learning, Study Abroad, Honors
c. Learning Assessment and Data team report to the CLC
d. New “Student Learning Experience” committee
4. Prioritizing Council Work
a. What are the “big rocks” for the Learning Council Brainstorming session:
i. Improving student success
ii. Program assessment
iii. Learning assessment
iv. Institutional Effectiveness
v. Curriculum development and innovation
vi. Distance learning
vii. Evolving learning tools, texts, and technology
viii. Professional Development for faculty and staff
b. What sort of work should the council address, who should lead the work, etc…
5. AA/Gen Ed Program review
a. Disagreement over what constitutes full-time faculty adequacy (how to define adequacy)
i. View from student perspective or campus perspective
ii. CLC w/campus presidents should establish a task force to look at this area more closely
b. Assessment
i. Work with academic deals to create departmental action plans
c. Contact Hours
i. How are they determined?
ii. CLC asks CCC to review practices and establish some principles and guidelines in
conjunction with academic departments
d. What does the CLC think about how the review was conducted, especially with the next
review in mind?
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6. Learning Resource areas
a. Definitions and responsibilities of learning resource areas
i. Work with Deans of Support and Library Directors to create those definitions…
7. Study Abroad Certification
a. Should the courses be limited to “full-time faculty”?
i. Agreed to remove that language
ii. “CLEP” option will be explored for the future (for those who are experienced with Study
Abroad)
8. Consent Agenda items
a. Take lab manual to IAC before resubmitting to CLC
End of CLC minutes.
Joe Nunes reported on the COC.
Minutes provided by Joe:
COLLEGE OPERATIONS COUNCIL
MINUTES
August 15, 2012
Present: Beverlee Andrews, Lucy Boudet, Jodi Criner, Dan Dutkofski, Wendy Givoglu, Keith Houck,
Stacey Johnson, Joe Nunes, Joyce Romano, Joan Tiller, Bill White, Falecia Williams, and guests
Amy Bosley, Jenny Charriez, Becky Gallup, Jackie Lasch, Joe Livingston, John Robinson, and
Michelle Sever
1. Minutes of the Previous Meeting
Action: The minutes of May 9, 2012, meeting were approved by consensus.
2. Grant Summaries
Six grant summaries were submitted:
a. National Science Foundation for $225,000 annually for up to five years to support scholarships
for academically talented students demonstrating financial need, enabling them to enter the
STEM workforce or STEM graduate school following completion of an associate, baccalaureate,
or graduate-level degree in science, technology or mathematics
b. Air Force Research Laboratory for approximately $200,000 over a 30-month period to develop,
operate, document, and promote a workforce program for additive manufacturing technology
c. US Department of Education (UISFL) for $120,000 to create multiple opportunities for exposing
students to international concepts and experiences resulting in students becoming “globally
competent citizens of the 21st Century”
d. USA Funds for $25,000 to expand and enhance he activities of the peer mentoring initiative, the
Financial Learning Ambassadors
e. Florida Department of Education (Dev Ed Redesign and Modularization) for $5,000 to allow
students who score 110-112 on PERT assessment to take modules to get up to skill level needed
without taking an entire course where only a small component would be pertinent to them
f. Northrup Grumman Electronic System Contribution Program for $2,500 to enhance student
learning by supplementing lab resources to provide a state-of-the-art learning environment,
enhance the quality of instruction through professional development, and support career and
academic exploration activities and events for secondary students in laser and photonics
Action: All six grant summaries were approved by consensus.
3. Update for Self-Funded Insurance Plan
John Robinson provided a status report on the college’s self-funded insurance plan, which began
January 2012. Joe Livingston indicated that the college went to a self-funded plan to gain greater
control and save money. Savings could be used to possibly start an employee clinic. Free flu shots
will be made available to all employees, including part-time. Joe also indicated that open enrollment
for next year begins in October. The Benefits Advisory Group will meet to discuss the report and
whether any changes to the insurance plan should be made.
4. Strategic Discussion of COC Charge
Keith reviewed the proposed changes to the COC Charge. Joyce led a discussion on ways the COC
can become more strategic, per Dr. Shugart’s request. Questions will be developed for issues being
submitted to the COC for approval. Suggested questions include:
a. How does the issue align with the Strategic Plan?
b. Can unintended consequences be projected?
c. Is there an end game?
d. Are there areas that need to be addressed that aren’t presently being addressed?
e. What trends/societal issues are impacting the college?
f. Where can we save money, increase efficiency and increase revenue?
Joyce will compile a list of potential questions for discussion at future COC meetings. Simply asking
the questions may help COC members that may be addressing similar issues in their areas.
It was suggested to broaden the third bullet in the Charge to include facilities and their use.
5. Recommendations
a. Emergency Notification Proposal
The proposal brought to the COC in April has been refined. The system will now be “opt out.”
Presently, the main issue is that we don’t have each student’s cell phone number. Also, some
students may have cell phone plans that require them to pay for incoming calls and text
messages. Joyce indicated that some colleges require students to update their personal
information each semester as part of the registration process. The student could be asked what
number to reach them in the event of an emergency on campus. While there is no guarantee that
an emergency message will reach every student, the college is committed to make every effort to
alert students to an emergency situation. Emergency messaging systems should be linked
together, such as sirens, broadcast text and/or voice mail messages, to reach the maximum
number of students possible. Stacey Johnson, the new East Campus President, pointed out that
Valencia has a large number of evening and weekend classes with no administrator present.
Action: COC members approved the Proposal for Emergency Communications Systems Alert.
b. SPD Committee Recommendations
Amy Bosley asked if there was any feedback on the recommendations that were submitted to
the COC at the May meeting. As a reminder, the recommendations include:
i. Renaming SPD to Employee Development Funds
ii. Uncoupling program and staff development
iii. Broadening employee access to the Associate’s degree
iv. Connecting the use of Employee Development Funds with employees’ PDP
v. Re-designing staff development into four tracks (first-time AA/AS degree seeking, degree
seeking other than AA/AS, enrichment, and exploration)
vi. Expanding the use of Employee Development Funds to include travel and materials expenses
vii. Adding a requirement that tuition assistance is only available at regionally accredited
institutions
viii. Separating employee wellness funds (to cover Weight Watchers, etc.)
ix. Providing a similar compensation plan for advance degrees for career staff employees
Amy discussed the need for employees to make a plan for use of the SPD funds each year, which
should be tied into their PDP. This will allow the Office for Organizational Develop to offer the
needed classes/training onsite rather than having employees going to Skillpath seminars.
Action: The SPD Advisory Committee recommendations were approved by consensus. The
recommendations will be implemented next fiscal year.
Further discussion regarding tuition waivers will be held at a future COC meeting.
c. Dispute Resolution
Amy Bosley reviewed the Dispute Resolution Practice Policies and Procedures Design Team.
Positive feedback has been received from the draft principles.
Action: The Dispute Resolution Practice Policies and Procedures were approved by consensus.
d. Duplicate Certificate Fee Proposal
Joan Tiller discussed the need to start charging students for duplicate technical certificates.
Requests for duplicate certificates have increased dramatically over the past few months. The
proposed fee for a duplicate certificate is $7.
Action: The Duplicate Certificate Fee Proposal was approved by consensus.
e. Electronic Vendor Payment Recommendation
The college’s current electronic vendor payment system doesn’t allow appropriate tracking of
expenditures, and approvals are given after the purchase has been made. Also, the current
vendor hasn’t provided a high level of service. Jackie Lasch proposes to switch to Commerce
Bank for these transactions. The conversion should be transparent for end users.
Action: The Electronic Vendor Payment Recommendation was approved by consensus.
6. Discussion
a. PIN Requirement for Mobile Devices
Bill White reminded COC members that the requirement for a PIN to allow access to the
college’s e-mail system from employees’ mobile devices will soon be implemented. The first
communication regarding this requirement will be disseminated August 17.
b. Restricted Funds Report
Jackie indicated that two restricted funds reports were provided, one ending June 30, and one as
of August 8, 2012.
Due to the meeting running longer than expected, the remainder of the discussion items and the reports
will be held until the September 12 meeting.
7. Next Meeting
September 12, 2012, East Campus room 3-113
End of COC minutes.
Chair report
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Donna welcomed new members.
The Chair Elect position is still vacant. Donna discussed this position with Shelby Fiorentino. It is
not guaranteed that she will accept. Donna has a backup name to be disclosed once negotiations
with Shelby are settled.
Donna had a discussion with Amy Bosley about forming a bridge between the leadership team and
Amy’s department to increase confidence in the institution and institutional processes.
Representatives on new design teams: Donna matched the person’s skills to the position and also
considered on how many other teams that person is serving or has served. Representatives are:
o Awards & recognition design team – Isabelle
o Dispute Resolution design team – Liz and Julie
The reps are to give updates at the next meeting.
Kevin Matis was asked to assist with the website email list. He was also asked to create a
professional staff distribution list for each campus.
Jeff Hogan will help with other aspects of website management, e.g. posting our pictures. Having
pictures on the website is voluntary. If members want their pictures posted, they can provide a
picture or arrange to be photographed.
Last fiscal year, Jeff was in charge of posting the minutes to the website. He stated that the last
approved minutes were from March.
o Donna will ask Liz for approved minutes from April and May.
Donna will send out meeting calendar appointments for PSLT meetings; she is booking rooms
currently.
Donna asked members to take time until the November meeting to think about showcasing in-house
talent for Professional Development Day. The team agreed that we should showcase in-house talent in
lieu of focusing on talent outside the college.
The next PSLT meeting will be on October 8, 2012 at the CJI.
Respectfully submitted,
Julie K Balassa