Kauaeranga Valley Christian Camp
Booking Form-Fully Catered
Dates required
Number of nights:
(please circle)
Name of school:
Year:
1
2
Month: Days and dates:
3
4
5
or
Day Camp
Y
/
N
Organisers name:
Full street address:
Postcode:
Telephone no:
Fax no:
Email address:
No of adults-
No. of students:
Group Size: Minimum group size is 30 people. Unless by prior arrangement
“Pack and walk away” End of camp cleaning needs to be scheduled into your programme,
approximately 1-2 hours depending on the size of the group. Cleaning to be done by adults. No
children allowed to do cleaning.
If the group wishes to maximise their time at camp on cleaning there is a “Pack and walk away”
option. An additional charge per person applies. Should this option not be chosen please ensure
that our cleaning guidelines are adhered to.
Pack and walk away cleaning option:
Y
/
N
Pleasure ensure each person brings their own bedding, pillow and towels. We require every person
to bring a bottom sheet to cover our mattress protectors. This includes those using a sleeping bag.
This is a Health and Safety requirement.
Activity Charge -is dependent on length of camp. This is a single charge which gives unlimited access
(weather permitting) to all the activities for the duration of the camp, including use the gym.
Kauaeranga Valley Christian Camp
Conditions of booking
We ask that groups using this facility ensure that nothing in their meeting/s or use of the premises
degrades or devalues either: traditional Christian / Judeo family values or
respect for authority at camp, and at local and national governance levels.
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Kauaeranga Valley Christian Camp is an alcohol and drug free environment.
No chewing or bubble gum on site.
No food or drink in the dormitories or the Events Centre gym.
Children will be supervised by an adult or leader at all times.
All visitors to sign in at the office or report to one of the camp staff.
Sleeping is in designated dormitories only, unless prior arrangements made.
No pets are allowed on site at the camp.
The group acknowledges that there are a number of dangers at camp (e.g. river, creeks etc)
and accepts full responsibility for the supervision of all children while at camp so as to
minimize their exposure to such dangers.
The group understands that they are expected to assist with duties, details of which will be
given in writing upon arrival at camp. These include washing up, sweeping, and cleaning of
ablutions.
The group will clean the camp before departure and understands that if this does not meet
the required standard the charge for cleaning will be deducted from the bond.
Damages to property and breakages may be charged back to the group at the manager’s
discretion.
Use of all personal equipment i.e. computers, sewing machines, etc. whilst on camp property
is at guests own risk.
An orientation session around the camp is conducted once the whole group have arrived, this
will take approximately 45-60 minutes. Please allow for this in your programme.
Please confirm your numbers at least 10 days prior to your first day at camp.
This will be the minimum number of people you are invoiced for.
Please note 50% of Total estimated Fees are payable 7 days prior to your first day of camp
Balance of fees is payable upon invoice, usually within 7 days after camp is completed.
Kauaeranga Valley Christian Camp reserves the right to hand over any unpaid fees to a debt
collection agency 3 months from date of invoice.
A bottom sheet is to be brought by everyone using a bed. This is to cover our matrass
protectors. This applies to those with sleeping bags as well. This is a Health & Safety issue.
CANCELLATION POLICY
Any bookings cancelled 30 days or less before the date of arrival will be charged 50% of the value of
the booking based on the numbers given at the time of booking.
Deposits MUST be paid to
confirm the booking. Pencil bookings can only be held at the discretion of the managers.
I enclose a cheque payable to Kauaeranga Valley Christian Camp / I transferred the
deposit of $500.00 into the Kauaeranga Valley Christian Camp bank account (Westpac
Thames 03 0458 0178492 00) on ___ / ___ / ______. Please use your group name and
camp dates as reference.
I, as a representative of __________________________________________________have
read and understand the rules and booking conditions and will ensure that the teachers,
parents and students comply with them. I understand that late payment of the final
invoice may incur interest at current rates.
Kauaeranga Valley Christian Camp
Signature______________________________________
Print name:_____________________________________ Date _____________________
Please print this form, sign and return. It can be mailed or scanned and emailed back to camp.
Return your booking form by mail to:
Kauaeranga Valley Christian Camp
304 Kauaeranga Valley Rd
RD 2
Thames 3577 OR
Fax to 07 868 5047 OR
Email to kvcc@maxnet.co.nz
Visit kvcc.org.nz for information about Kauaeranga Valley Christian Camp