Committee List for Parent Class of 2016:
Class of 2016 Parent Contacts:
Julia Krill julia@krillrealestate.com
Catherine Smith cathjsm@gmail.com
Senior Event and Fundraising Chairs:
Fundraisers:
 Blankets sales coordinator –
 Duffel bags sales coordinator – Michel Topp (michel.topp@gmail.com)
 PCC Scrip sales –
 Poinsettias & Wreaths (2015) – Pam Way (allways98005@yahoo.com) and Pam Klute
(troje@comcast.net)
Committee Chairs:
 Senior Reflections (helping with 2015 & 2016 Reflections) – Faith Wall (tfwall@comcast.net
 Senior Recognition Night (helping with 2015 & 2016 Recognition Night) –
 Senior Breakfast (before rehearsal) – Karen Brooks (brookshome@msn.com)
 ASB Parent Liaison (including help with Tolo) – Michel Topp (michel.topp@gmail.com )
 Grad Night Committee (including finding junior parents to help with 2015 graduation) – Catherine
Smith (catherine@hufamily.com) & ??
 Graduation Ceremony Liaison?
 Prom & Grad Night toiletry basket?
 Senior sleepover & breakfast and/or bbq? – Karen Brooks (brookshome@msn.com)
 Class of 2016 auction coordinator (NOT the whole auction … although that would be nice too!) –
Julia Krill (julia@krillrealestate.com), Catherine Smith (catherine@hufamily.com), & Dana Helm
(helml@msn.com)
Tasks and Responsibilities for these Events:
ASB Liaison: Senior class plans Homecoming. This is a fundraising opportunity for them to offset cost of
Prom. Parent helpers are needed to decorate, bring themed items and snacks and coat check during the
event. Junior class plans Tolo. Also a fundraising opportunity for them to offset cost of Prom. Same needs
for Tolo.
Lots of parent help is needed for Prom in the spring.
Prom and Grad Party Toiletry Baskets: These will be restocked between events, but are filled with extra
items needed in the bathrooms at these events.
Senior Reflections: Similar to a baccalaureate. Snacks/beverages are provided. Junior Class parents help
heavily.
Senior Recognition: This event is managed by the school and snacks/beverages are provided and served
by Junior Class parents and volunteers.
Senior Sleepover Snacks and Breakfast (historically has been scheduled on last full day of school for
seniors…most likely Thursday June 11, 2015): The school administration organizes and chaperones the
sleep over, but parents provide food for the evening and a buffet breakfast in the morning. (~6:45 am).
Seniors are instructed to have their stuff picked up by 7:00 am when other students begin showing up for
school. On Friday, June 12th, all students go directly to the moving up ceremony in the gym and then
seniors are dismissed…forever.
Senior Graduation Day Breakfast: School asks that all students, participating in the graduation ceremony,
be at school for last minute announcements and to ensure that they get to the graduation rehearsal at BC
in the morning. Feeding them breakfast has been a pretty successful way to get them there. The district
nutrition service has traditionally put on a nice breakfast, with table clothes, centerpieces and graduation
decorations, for this event. It’s reasonably priced and has been well received by students and a relief to
parents who don’t have to get up early to cook and transport breakfast items this morning. A few parent
volunteers may be needed this morning to hand out cap and gowns, answer questions or sell last minute
grad night party tickets.
Graduation Ceremony Liaison: Coordinate with SHS Staff Grad Ceremony Liaison and Pat McCarthy to get
SHS banner and programs over to BC morning of June 15th. Work with Junior Class Volunteer
Coordinator to give direction to Junior Parent volunteers who are assisting with set up at BC (chairs,
programs, reserved seating posting). All signage and programs are the school’s responsibility.
Grad Night Party: (many of these jobs need more than one person)
Publicity: posters, announcements in morning and school newsletters.
Ticket Sales and Registration: In addition to a ticket purchase form, all students, and parents if the
student is under 18, need to sign a hold harmless agreement. As soon as a student has paid in full and
returned all forms, they may sign up for their bus placement. The Registration Coordinator will keep a
spreadsheet of student’s name, date of registration and bus selection as the three check in lists will be
organized by bus.
Chaperone Coordinator: Organizes the party chaperones after they have been chosen by the Grad Party
committee. Communicates times and dates of trainings offered by Grad Nights company (Dealer training)
and other important party information.
Check In Coordinator: Works with chair to develop and communicate Grad Party check in, storing of
student personal items and pat down procedure prior to loading on to buses. The Check In Coordinator
also communicates with the Junior Class Parent Volunteer Coordinator and Party Chaperones to
communicate all procedures.
Bus Loading Coordinator: Has master list of students for each bus. Students sign up for one of the three
buses when they have completed the paperwork and purchased their party ticket. The coordinator
provides student list to each bus loading chaperone/volunteer for their bus and signage to clearly show
bus color designation for each student wrist band color.
Grad Night Prizes: Works with party committee to establish budget for party prizes. Donations are also
solicited from parents. Games are played on buses to and from the different venues as well as a few
drawings throughout the evening and activities where candy and “trinkets” are given away. Examples of
items are gift cards, funny glasses, glow sticks, hats or costume jewelry and candy.