GANS Board Meeting Minutes
9/14/2013 10:00 AM
Kennesaw State University
Kennesaw, GA
Lindsay McKnight, President, called the September meeting of the Georgia
Association of Nursing Students to order at 10:00 am.
Tardies: Kaitlin, Laura, Alyssa, Ali, Winnie, Meaghan
1. 10am-12pm
1. 10-12: NEC Committee
1. Meaghan (chair), Chelsea, Claudia, and Heather
2. 10-11
1. Logistics Committee: schedules, rooms, speakers, hotels,
parking
1. Lindsay, Ravi, Christian, Laura, and Branton
2. Publications committee: Business Book, Convention Book,
EKG, Registration, Advertisement, and t-shirts
1. Tara (chair), Alex, Elizabeth, Laura, Branton (there for
questions)
3. Membership Involvement committee: Getting new schools to
attend, distribution of information to member, caucus
sessions per district at convention:
1. Emily (chair), Winnie, Jamie, Lady, Alyssa
3. 11-12
1. HOD committee: HOD schedule, bylaws, script, delegate
credentialing
1. Lindsay, Kaitlin (chair), Ravi, Tara
2. Sponsorship/Finance Committee: Exhibit Hall, Sponsors,
Fundraising, Fashion Show:
1. Lauren (chair), Christian, Branton, Jamie
3. Community Health Committee: Nightly events (Opening
Night Miracle Kids, NCLEX Bowl, Closing ceremony),
entertainment (including DJ), Awards, Raffle, Community
Health events:
1. Laura (chair), Lady, Winnie, Emily, Elizabeth, Alyssa,
Alex
1pm: Picture
Call to order/Welcome (Lindsay McKnight--V) 12:54
2. Roll Call (Alex Nash--V)
a. Lindsay McKnight – President (V) PD
b. Ravi Batra – 1st Vice President (V) PD
c. Christian Jimenez – 2nd Vice President (V) P
d. Alex Nash – Secretary (V) PD
e. Branton Treglown – Treasurer (V) PD
f. Lady Mendez – BTN Director (V) PD
g. Laura Bostwick – Community Health Director (V) PD
h. Kaitlin Chance – Legislative Director (V) P
i. Tara Davis – Publications Director (V) PD
j. Lauren Cedor – Public Relations Director (V) PD
k. Ali Perry - North District Director (V) P
l. Emily Thompson - South District Director(V) PD
m. Jamie Allen - East District Director and Chair (V) PD
n. Winnie Li - West District Director(V) P
o. Meaghan Sopata - NEC North and Chair (V) PD
p. Heather Sumner - NEC South (NV) PD
q. Chelsea Sawyer - NEC East (NV) P
r. Claudia Manning - NEC West (NV) PD
s. Maggie Callahan - COSP Co-Chair (NV) Absent
t. Charlie Morgan – COSP Co-Chair (NV) P
u. Alyssa Nadji - Assistant to the Executive Board (NV) PD
v. Elizabeth Williams – Assistant to the District Directors (NV) PD
w. Professor Kelli Shugart - Presidential Advisor (NV) PD
x. Dr. Doreen Wagner - GANE Consultant (NV) PD
y. Professor Jill Ray - GNA Consultant (NV) PD
z. Katie Thornton - Retired Board Member (NV) Absent
Guests: None
Report of Officers
1. President (Lindsay McKnight--V)
● Rooming: Will be sending out assignments shortly; Tuesday: only a
few people there to start doing stuff but only later in the evening
(after 7).
● Wednesday of convention: EVERYONE there starting around 8:009:00 am.
● Convention board members’ schedule/communication: All board
members must be present during HOD; If you need to find
someone, call/text them, and if you don’t have their number call
Lindsay.
● Invites for convention: Discussion of if we are inviting alumni of the
board to convention as our guests; how much to pay for them,
should we pay their dinner cost?
Pro, Con, Pro Discussion.
Vote: All in favor of inviting all alumni of the board with half off their
registration cost. Visual Vote taken – 12 in favor, 2 opposed, 0
abstain; Lindsay will send out official invite.
● Emails: Start cleaning up your GANS emails and organizing it for
the new person to take it over.
● Emory: Sept. 23 12:00-1:00, Meaghan, Lauren, and Ali to speak to
CON about GANS
● Push for hotels: Registration for a hotel closes in 2 weeks; less than
half of the rooms are filled! We need to push members to book
these rooms; any that are not filled comes out of our pocket.
Having rate issues with booking hotels; hotel is charging more than
what was agreed upon; Lindsay checking into this. Parking is to be
decided.
● Storage unit: Not able to go last time, the Nightly Events Committee
will be going.
● Mileage: 46
2. 1st VP (Ravi Batra--V)
● Logistics Committee: Determining what is needed in each of the
rooms to let the Mart know; will send out committee notes to the
board.
● Closing Dinner: Working with Pat Horton as speaker; will be
speaking about empowering and networking. Will not have a
speaker at opening HOD.
● Mileage: 102.4
2. 2nd VP (Christian Jiminez---V)
● Convention Schedule: Final draft is almost set, just waiting on NEC
hours – will be done by Friday. One change to note: the house will
be opened Saturday morning for last minute nominations from the
floor right before candidate speeches.
● Parking is $10/day
● Focus Session Schedule: Slots are filled; descriptions are posted
and will be in the EKG program book.
● Saturday morning: Looking at having some activities available, will
send out more info ASAP
● Need Keynote Speaker for Opening Ceremony: If you have any
contacts please send to Christian.
● Check-In Process for Speakers: Have one person appointed to
meet the person at registration, take them to their room, introduce
speakers, and troubleshoot during sessions. We will need
volunteers for this because some focus sessions are during HOD
where all board members will be!
● Thank you gifts for presenters: 28-30 speakers; nice letter to be
written as a thank you, and if budget allows we can purchase gifts;
also an option to pay for their parking fees as a thank you.
● NSNA Greetings: T.J. Tekesky bringing greetings from NSNA to
opening ceremonies; Jim Cleghorn to bring greetings to HOD and
presenting a focus session about licensing etc.
● NCLEX Bowl Teams: It will be school teams instead of mixed up
due to some schools having issues with the new format that was
suggested.
● Transition: Have something typed up with tips, etc. to hand off to
the new board member
● Mileage: 0
3. Secretary (Alex Nash--V)
● Approve August Minutes
I move to approve the August minutes as written.
Author: Alex, Second; Branton
All in favor, none opposed, none abstain. Adopted
● Registration: 158 registrants as of today. Will be opening a new
form on the Monday before convention for any last minute
registrants in order to cut down on on-site registration. Bags at
Prof. Ray’s house, to be transported to the Mart. Lanyards are
ordered. Name tags and inserts are in. Ordering ribbons next
week.
● Mileage: 334
2. Treasurer (Branton Treglown--V)
● Budget: see attached
● Fundraising: Selling leftover items (tshirts, mugs, onesies); GANS
pins; GANS cords with the understanding that not all schools will
allow outside cords to be worn.
● Penny Wars: Promote this for district against district; reminder that
all proceeds will be going to the Children’s Miracle Network.
● Mileage: 93.8
2. Legislative Director (Kaitlin Chance--V)
● HOD: Working on script with Lindsay
● Constituency Forms: 13 are turned in, will continue to accept forms
even though the deadline has passed.
● Bylaws Document: Will be finished by the end of next week
● Resolution Update: 6 schools writing resolutions, considering
running resolutions from the floor
● Task Force Event: Next Sunday at Covenant House, email Kaitlin
or Lady if interested
● Parliamentarian: Same as last year, but not speaking during HOD
● Skit for HoD: A few people involved, will go over on Wednesday
before convention; will be like the NSNA video that is shown.
● Delegates: You can only be a GANS delegate, not also a school
delegate.
● Mileage:
2. Breakthrough to Nursing (Lady Mendez--V)
● BTN update: Promoting and helping with school BTN projects
● Mileage: 16
3. Community Health Director (Laura Bostwick--V)
● Red Cross and Fire Smoke Detectors: Please go to Home Depot
and give letters in order to receive smoke detectors or money in
order to purchase smoke detectors.
● Bone Marrow Drive Updates: Has not heard back from the contact,
so we may or may not have the bone marrow drive.
● Awards Update – let schools know about booklet: Everyone
assigned to an award to judge; let Laura know what awards your
school is applying for so she can place you on awards committees
● DJ Updates: Booked, will be $1000 for all 3 nights
● Mileage:
4. Publications Director (Tara Davis--V)
● Due date for printer – October 7: Get everything into Tara; Lindsay
sending emails to everyone of what they need to submit when
● HoD Booklet – Need files for putting this together
● Speaker bios, Opening Speaker Bio, Closing Speaker bio for
program is needed from Christian/Ravi
● Focus session descriptions for program: Send by Christian, will
emphasize the descriptions more than the speaker bios.
● NEC Bios/Pictures to Tara: Will have Elizabeth send to Meaghan
(because Elizabeth checks the mailbox) and Meaghan will send
these to Tara; bios and pictures were mail in only.
● Mileage: 98
Recess at 2:01, reconvened at 2:06

Public Relations Director (Lauren Cedor--V)

Update on Sponsors: Lippincott interested in sponsoring NCLEX
Bowl; 8 additional sponsors and $7500 additional, $33,750 total in
sponsorship.


Mileage: 16.4
Assistant to Executive Board (Alyssa Nadji--NV)

Raffle: Still need items from many board members! Must
have these by convention. Alyssa will take pictures and have on poster
board.


Mileage: 334
North District Director (Ali Perry--V)

Fundraising: Sign up for slots to work the fundraising table – form
will be sent out ASAP; if unable to sign up, write why you are
unable to. Convention t-shirts are designed and will be sold for $10;
cords to be sold for $10 with the understanding that not all schools
allow you to wear cords; GANS pins to sell; leftover mugs and
shirts and onesies.


Mileage: 0
South District Director (Emily Thompson--V)

Caucus to be designed so that the smaller districts are in with the
larger ones; candidates will be able to come and speak and also
will be an open forum for discussion like at COSL.


Mileage: 344
East District Director (CHAIR) (Jamie Allen--V)

Convention T-Shirt: Will send the design out to everyone

East District Update: If you have deadlines coming up, please let
the DD’s know so they can send out info to their district.


Mileage: 168
West District Director (Winnie Li--V)

Convention Made Easy is sent!

Mileage: 0

Assistant To District Directors (Elizabeth Williams--NV)

NCLEX Bowl Updates: Questions are made and certificates for
awards are made in case there is no sponsor for this event.


Mileage: 56
NEC North (Meaghan Sopata--V)

Lots of Candidates: Some vacancies, but interests are coming in
still; full slate with a good turnout. Official slate will be released to
the board on Sept. 23; afterward it will be posted on the website,
FB, email it out; this is also when candidates may begin
campaigning; can ask current board members of what they do and
description of job responsibilities, but board members are not
allowed to give help/advice for campaigns etc. Please cc the NEC
on all these emails.


NEC South (Heather Sumner—NV)


Mileage: 203
NEC East (Chelsea Sawyer – NV)


Mileage: 92.8
Mileage: 0
NEC West (Claudia Manning –NV)

Mileage: 82

Retired Board Member (Katie Thornton- NV) ABSENT

Presidential Consultant (Prof Kelly Shugart)

Mileage: 88

GANE Consultant (Dr. Doreen Wagner)

GNA (Prof. Jill Ray)

Old Business

New Business

Recap

COSP: Working on the description of bylaws, outline for the COSP
meeting; need contacts for school presidents and/or advisors in
order to contact and add them to the Facebook page
Email is gans.cosp@gmail.com***

Lindsay McKnight adjourned the meeting at 2:45 pm.
August 2013 Monthly Budget Report
Beginning balance on 8/1 $11,625.18
Deposits/Credits $ 10,660.00
Withdrawals/Debits - $153.55
Ending balance on 8/31 $22,131.63
Expenses:
8/1
NSNA
8/1
Nametag
8/5
Storage
8/19
Hospitality
8/26
NSNA
-$15.00
-$37.50
-$46.00
-$40.05
-$15.00
Deposits:
8/1
NSNA
8/22
Sponsorship
8/26
NSNA
$280.00
$9,750.00
$630.00