Meeting date | time 9/3/2015 6:00 PM | Meeting location FSAS, Gray, ME
Meeting called by
Type of meeting
Facilitator
Secretary
Julie Fralich, Chair
Special Meeting
Julie Fralich, Chair
Sarah Hall
Attendees
Julie Fralich, Chair
Alison Moser, Vice Chair, Treasurer
Debra Smith, Board
Mary Jo O’Connor, Board (via telephone, joined at 6:40)
Sarah Hall, Board (via telephone)
Jacinda Cotton-Castro, Executive Director
Absent:
Julie Ricardi, Board
Agenda topic Resignation of Sarah Keep |
Motion to Accept Resignation of Sarah Keep: S. Hall
2 nd A. Moser
Passed 4-0
Agenda topic Acceptance of Minutes |
6/22/15 Minutes Amended to reflect that the Board moved out of Executive Session and approved the salary of the
Executive Director for the 7/1/14 – 6/30/15 Academic Year, retroactive.
Motion to Approve as Amended : J. Fralich
2 nd D. Smith
Passed 4-0
7/9/15 Minutes of Special Meeting
Motion to Approve: A. Moser
2 nd D. Smith
Passed 4-0
7/20/15 Minutes
Motion to Approve: D. Smith
2 nd A. Moser

Passed 4-0
8/17/15 Minutes of Workshop Session
Motion to Approve: Julie F.
2 nd A. Moser
Passed 4-0
Agenda topic Finance Committee | Presenter Alison Moser
J. Fralich and A. Moser met with the Chair of the Board of Fiddlehead Center to finalize the Lease and discuss remaining issues of funds owed by the Center to the School. They worked out a payment schedule to resolve the repayment of funds over time and to resolve the security deposit. Prior to finalizing the lase the Center would like to see a copy of the School’s insurance policy including confirming the expiration date.
A. Moser also recommends establishing separate savings accounts for contingency fund and for capital fund. It is contemplated that the Board will establish controls on how said funds are released and that use of the funds will require Board approval. She also recommended that we begin funding each account at the level of $2000/month, as set forth in our budget, commencing September 2015.
Motion to establish accounts and begin funding: S. Hall
2 nd D. Smith
Passed 4-0
Action items
Provide copies of Insurance Policy to Board
Draft Contingency Fund Use Policy
Person responsible Deadline
J. Cotton-Castro
A.
Moser
9/21/2015 6:00 PM
9/21/2015 6:00 PM
Agenda topic Approval of Policies |
These policies have all been circulated to the board for comments on several occasion and discussed at the August workshop.
Motion to Accept the Behavior and Anti-Bullying Policy: D. Smith
2 nd S. Hall
Passed 4-0
Motion to Accept the Expulsion / Suspension Policy: S. Hall
2 nd D. Smith
Passed 4-0
Motion to Accept the Discipline of Special Education Students Policy: A. Moser
2 nd D. Smith
Passed 4-0
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Motion to Accept the Immunization Policy: S. Hall
2 nd : D. Smith
Passed 4-0
Also noted that the School still needs to establish an administrative procedure regarding how to handle issues that may arise re immunizations / illness.
Motion to Accept Special Education Expenditure Authorization Form as Amended to reflect JCC’s appropriate title:
S. Hall
2 nd D. Smith
Passed 5-0 * Mary Jo O’Connor joined the meeting at 6:40 pm.
Agenda topic Connecting Door Between 1 st and 2 nd Grade | Presenter J Cotton-Castro
J. Cotton-Castro presented updated estimates for installing a door between the 1 st and 2 nd Grade. This topic was discussed at great length at the August 17 th workshop.
Motion to Move forward with the door as it is critical to our educational mission: S. Hall
2 nd D. Smith / M. O’Connor
Passed 5-0
The Board recognized that the $2500 estimate is higher than the $2000 originally allocated in the budget and we will need to locate the funds elsewhere in the budget but this important to the stated educational mission of the school.
Agenda topic Election of Co-Vice Chairs | Presenter A. Moser
Since our July meeting A. Moser and D. Smith have discussed sharing the responsibility of Vice Chair given that J
Fralich will be unable to participate through much of the Fall..
Motion to Elect A. Moser and D. Smith as co- Vice-Chairs: M. O’Connor
2 nd S. Hall
Passed 5-0
The Board recognized that the $2500 estimate is higher than the $2000 originally allocated in the budget and we will need to locate the funds elsewhere in the budget but this important to the stated educational mission of the school.
Other notes The Board also discussed the critical need to recruit new board members. We have so few members at the time that it is difficult to move forward with the establishment of committee work goals for the year. Each
Board member is tasked with trying to recruit additional members. Also discussed the need for an Exit Interview with Sarah Keep. It was further noted that A. Moser and D. Smith will be presiding over the September meeting in
J. Fralich’s absence.
Motion to Adjourn: D. Smith
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2 nd J. Fralich
Passed 5-0
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