The CIMO China Programme
Guidelines for Reporting 2014-2016
The coordinating Higher Education Institution is responsible to report about the use of funds
awarded and the implementation of the project to CIMO two times during the project period.


The Interim Report needs to be returned by 18th December 2015
The Final Report needs to be returned by 14th of November 2016
INTERIM REPORT
The interim report consists of the following documents:
1) Financial and statistical report (excel-sheet, annex 1 of grant agreement) concerning
travelling and/or exchanges between Finland and China between 4.12.2014-30.11.2015.
Each trip and/or exchange between Finland and China should be reported in the financial
and statistical report. The financial and statistical report will be sent both by e-mail to
aasia@cimo.fi and in paper to CIMO. Both the coordinator and a representative of the
financial unit of the HEI will sign the paper version of the financial and statistical report.
N.B. Lists of participants needs to be attached to the report whenever food and/or refreshments
have been served to the participants
2) Extracts of the accounts from the separately kept internal bookkeeping on the expenses of
the China-project between 4.12.2014-30.11.2015. N.B. In the final report the total amount
of the extracts of the accounts should match with the financial and statistical reporting,
except when part of the activities is funded by Chinese project partners.
3) Narrative report on the realization and proceeding of the project. The length of narrative
part for the interim report should be about 1 page long and the following topics should be
covered:
-
Overall perception on how the project has started
Have there been any difficulties in launching & implementation of the project
Does it look realistic with about one year ahead to achieve the aims that have been set up for
the project
4) Individual mobility reports by students (annex 2 of grant agreement) written by each
student (both undergraduate and post-graduate) who has received a grant for travelling to
Finland /China within the project.
For interim report these documents should be sent by 18th December 2015 to the following
address: CIMO, Kiina-ohjelma, PL 343, 00531 HELSINKI
1/2
FINAL REPORT
The final report consists of the following documents:
1) Financial and statistical report (excel-sheet, annex 1 of grant agreement) concerning
travelling and/or exchanges between Finland and China between 4.12.2014-31.10.2016.
a) Travelling and/or exchanges between Finland and China in between
4.12.2014-31.10.2016. Each trip and/or exchange between Finland and China should be
reported in the financial and statistical report.
b) A breakdown of organizational costs between 4.12.2014-31.10.2016. Please specify
and open up every cost clearly.
+ Lists of participants needs to be attached to the report whenever food and/or refreshments
have been served to the participants.
Please note! The financial and statistical report will be sent both by e-mail to aasia@cimo.fi
and in paper to CIMO with other parts of the final report. Both the coordinator and a
representative of the financial unit of the HEI will sign the paper version of the financial
and statistical report.
2) Extracts of the accounts from the separately kept internal bookkeeping on the expenses of
the China-project between 4.12.2014-31.10.2016. N.B. In the final report the total amount
of the extracts of the accounts should match with the financial and statistical reporting,
except when part of the activities is funded by Chinese project partners.
3) Qualitative report on the results of the project, covering all the questions of a separate
template for qualitative reporting. The length of narrative part for the final report should be
about 3 pages long.
4) Individual mobility reports by students (annex 2 of grant agreement) written by each
student (both undergraduate and post-graduate) who has received a grant for travelling to
Finland /China within the project.
5) Summary report for publication A separate template is to be filled in order to provide a
short summary on the project & its achievements. CIMO will send the template in 2016.
For final report these documents should be sent by 14th November 2016 to the following
address: CIMO/Kiina-ohjelma
PL 343
00531 HELSINKI
2/2