5.4.0.6
Issued:
Revised:
October 29, 1999
October 5, 2010
SUBJECT: Director of Annual Fund/Grants/Alumni Relations
(Exempt – Administrative, level 2)
The Director of Annual Fund and Grants works under direction of the Vice President for College
Advancement and manages/supervises other employees and/or assumes responsibility for planning, assigning
and reviewing work of employees under supervision; regularly assists bona fide executive or administrative
personnel; exercises discretion and independent judgment with authority to make important decisions. The
Director of Annual Fund and Grants shall:
 develop written proposals to local, state and national foundations that would make gifts to the College;
 develop written presentations to corporations and businesses to solicit funds for the College;
 develop case statements that describe institutional priorities and future plans which can be used to
market the College to potential funding sources;
 coordinate the evaluation of grants and completing all financial reports requested by funding sources;
 develop written presentations to individuals, civic organizations and churches that seek support for the
College;
 develop written proposals for raising funds by mail;
 coordinate and direct Toombs/Montgomery County Annual Fund Drive for BPC;
 develop women’s auxiliary; and
 perform special assignments as directed by the Vice President for College Advancement.
The Director of Alumni Relations works under direction of the Vice President for College Advancement and
manages/supervises other employees and/or assumes responsibility for planning, assigning and reviewing
work of employees under supervision; regularly assists bona fide executive or administrative personnel;
exercises discretion and independent judgment with authority to make important decisions. The Director of
Alumni Relations shall:
 develop and coordinate all alumni activities;
 develop an alumni relations plan that describes the services, events, activities and use of personnel and
alumni volunteers;
 coordinate the planning and implementation of Alumni Day and Homecoming Day with the Alumni
Society leadership;
 coordinate committees selecting award recipients (Friend of the Year, Alumni of the Year, Honorary
Alumni, Merit Award and Hall of Fame);
 coordinate volunteers and their activities;
 organize and provide staff support for alumni chapters and clubs;
 develop and maintain a system of class agents;
 maintain a positive social and working relationship with alumni, donors and friends of the College;
 develop, coordinate and implement plans to ensure successful cultivation of potential major gift donors
among alumni and others;
 cultivate a roster of key major gift prospects for college support;
 submit weekly and monthly prospect and donor visitation and solicitation reports to the Vice President
for College Advancement;
 write articles concerning alumni projects and programs for publications; and
 perform special assignments as directed by the Vice President for College Advancement.
Contact for Interpretation: Vice President for College Advancement
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This policy statement supersedes all previous
policy statements on this subject.