CHECKLIST OF REQUIRED DOCUMENTS FOR ARC MEETINGS
***Please check for dates and missing information before photocopying and sending to the Welcome Center***
Student’s Name ___________________________________________ Caseload Manager’s Name __________________________________________ Date____________________
TYPE OF MEETING/Copies sent to Welcome Center
ANNUAL REVIEW
Copy of Parent Rights, Disability Resources
Conference notice(s) - for each meeting scheduled 7 days out, exceptions documented in
special ed contact log.
Conference Summary – dated correctly, signature page uploaded to IC
Medicaid Notice/Consent- include Medicaid #, signature needed.
IEP- this includes accommodation determination forms and progress monitoring of goals (BIP
as needed, alt. assessment determination as needed)
ANNUAL REVIEW AND NOTICE OF RE-EVALUATION
Copy of Parent Rights, Disability Resources
Conference notice(s) - for each meeting scheduled 7 days out, exceptions documented in
Special Ed. contact log.
Conference Summary – dated correctly, signature page uploaded to IC
Consent to Evaluate/Re-Evaluate (KY Consent)- make sure signatures are obtained and
include evaluation planning form, consent to evaluate and consent for SDI. Upload signature
pages to IC.
Medicaid Notice/Consent- include Medicaid #, signature needed
IEP- this includes accommodation determination forms and progress monitoring of goals (BIP
as needed, alt. assessment determination as needed)
Medical Statement (as needed for OHI, OI) - parent must complete top portion and sign.
Send original to ACES to be sent to physician.
Child-Family Update - This should be completed with parent after ARC. If parent takes home,
case manager is responsible for following up and getting it to ACES.
ANNUAL REVIEW AND ELIGIBILITY
Copy of Parent Rights, Disability Resources
Conference notice(s) - for each meeting scheduled 7 days out, exceptions documented in
Special Ed. contact log.
Conference Summary – dated correctly, signature page uploaded to IC
Eligibility Determination Form – dated correctly
Medicaid Notice/Consent- include Medicaid #, signature needed
IEP- this includes accommodation determination forms and progress monitoring of goals (BIP
as needed, alt. assessment determination as needed)
Integrated Evaluation Report- this includes all data: related service reports and scored
protocols, observations, etc. Kerri will provide you with this packet of reports. Place in DP
folder under conference summary notices for this meeting.
DO NOT MAKE COPIES OF THESE DOCUMENTS TO SEND WELCOME CENTER.
Checklist
Notes for Kelly