Sanctioned Event – Targeted Risk Assessment
Type of Work being performede.g. refuelling, waving flag, walking to work area
Event / Venue
The Geelong Revival
Area / Location
Ritchie Boulevard (Eastern Beach) Geelong, Victoria
Date
28th through to 30th of November 2014
RISK MATRIX
Likelihood
Form TRA-01
Consequence
1
Insignificant
2
Minor
3
Moderate
4
Major
A - Almost
Certain
B - Likely
High
High
Extreme
Extreme
Medium
High
High
Extreme
C - Possible
Low
Medium
High
Extreme
D – Unlikely
Low
Low
Medium
High
ACTIONS REQUIRED FOLLOWING ASSESSMENT OF RISK:
Extreme risk
Immediate actions required
High risk
Senior Management (Senior Event Official) attention needed
Medium risk
Management (Organiser) responsibility must be specified
Low risk
Manage by current procedures / continue current process
Note: “Management” and “Official” are considered to be like terms
See reverse for descriptions of Likelihood and Consequence outcomes
IDENTIFIED RISKS:
Description of identified Risks
Likelihood Consequence
(A-D)
(1-4)
Resultant
Risk
Example: spectator could be hit by debris from car
C
3
HIGH
1.
Briefing in regards to relative information for
car and motorcycle competitors.
C
2
Medium
2.
Briefing for officials in regards to the
differences between car and motorcycle
competition at the venue.
C
2
Medium
3.
Failure of a competitor to attend the briefing.
C
3
High
Controls / Treatment performed
What has been done about it ?
Debris fence, move spectators further
back, additional crowd control officials
Separate briefings will be held for car
and motorcycle competitors, there will
also be a compulsory sign on sheet at
each briefing.
The officials will attend one briefing
each morning. During this briefing they
will be informed on the operational
process for the day and any major
differences between the car and
motorcycle competition vehicles.
Any competitor that fails to attend the
briefing will not be allowed to compete
in the event until they have been briefed
by the clerk of the course in the
presence of the stewards.
Who will
Implement?
Organiser
Marshals
Race Sec,
Clerk of the
Course
Who will
Check?
Whoconfirmed actions were
completed (sign)
Race Sec
Stewards
Race Sec,
Clerk of the
Course
Stewards
Race Sec,
Clerk of the
Course
Stewards
Page 1 of 8
Sanctioned Event – Targeted Risk Assessment
4.
Medical coverage for the event precinct
C
2
Medium
5.
Unloading of competition vehicles and
equipment from trailers in the Eastern Beach
paddock areas.
C
3
High
6.
Trailer parking during the event.
C
3
High
7.
Competition vehicle parking locations in the
Eastern Beach paddock.
C
3
High
8.
Temporary shades during the event.
C
3
High
9.
Electrical Cables/Cords/leads in the event
precinct.
C
3
High
10. Vehicle movements in the Eastern Beach
paddock area.
C
3
High
11. Vehicle movement from the paddock to the
start line/ marshalling area.
C
3
High
RACESOLUTIONS Motorsport will be
providing Incident Response Teams for
this event. They will have personnel on
site during the course build and at all
time during course competition. The
RACESOLUTIONS Motorsport
personnel will be staying onsite at the
Sailing school, this will allow for limited
after hours responses if required.
To control the vehicle movements in the
paddock area, a group of officials will be
dedicated to this area and will control
movements.
To ease space and non-essential
vehicles in the Eastern Beach paddock
a designated area has been assigned
to park trailers during the event. This
will be advised to all competitors via
pre-event paperwork.
Cars and Motorcycles will be allocated
specific locations in the Eastern Beach
paddock area. The motorcycles will be
in the area closest to the start line/
marshalling area. The cars will then
occupy the remaining area of the
paddock.
Any temporary shades that may be
erected during the event, are to be tied
down to the ground in a suitable
manner or they will be dismantled.
All electrical cables/cords/leads in the
event precinct must have the
appropriate tags as required by local
and state laws.
To control the vehicle movements in the
paddock area, a group of officials will be
dedicated to this area and will control all
car and motorcycle movements. During
the event.
Start line/ Marshalling area officials will
work alongside the Paddock officials to
coordinate a smooth transmission from
the paddock to the start line/
Form TRA-01
Emergency
Coordinator
Event
promoters
Clerk of the
Course,
Eastern
beach
paddock
officials
Clerk of the
Course,
Secretary
Stewards
Clerk of the
Course,
Eastern
Beach
paddock
officials
Stewards
Clerk of the
Course,
officials
Stewards
Clerk of the
Course,
Officials
Stewards
Clerk of the
Course
Stewards
Clerk of the
Course,
Paddock and
Start line/
Stewards
Stewards
Page 2 of 8
Sanctioned Event – Targeted Risk Assessment
Form TRA-01
Marshalling area.
Marshalling
area officials
Clerk of the
Course,
Eastern
Beach
paddock
officials,
Emergency
Coordinator
Clerk of the
course,
Emergency
coordinator
Stewards
Clerk of the
Course,
Emergency
Coordinator
Stewards
Clerk of the
Course,
Emergency
Coordinator
Stewards
Clerk of the
Course,
Emergency
Coordinator
Stewards
Clerk of the
Course,
Stewards,
Track
Inspector
CAMS , MA
12. Vehicle malfunction in the Eastern Beach
paddock area
C
2
Medium
There will be three (3) Incident
Response Vehicles dedicated to the
competition track area of the venue and
the paddock. These vehicles will be
staffed by medical, fire and recovery
trained personnel, supplied by
RACESOLUTIONS Motorsport.
13. Vehicle failure in the start line/ marshalling
area.
B
2
High
14. Incident on the completion track/area.
B
3
High
15. Vehicle car or motorcycle malfunctions whilst
on the course.
B
2
High
16. Competitor is injured due to incident on the
competition course.
B
2
High
17. Car or Motorcycle impact with the temporary
barriers. (Ironman barriers)
C
2
Medium
There will be sufficient officials in this
area, to remove any vehicle that suffers
a failure at the start line or in the
marshalling area. There will also be
ample fire prevent and clean up
facilities.
There will be three (3) Incident
Response Vehicles dedicated to the
competition track area of the venue and
the paddock. These vehicles will be
staffed by medical, fire and recovery
trained personnel, supplied by
RACESOLUTIONS Motorsport.
There will be three (3) Incident
Response Vehicles dedicated to the
competition track area of the venue and
the paddock. These vehicles will be
staffed by medical, fire and
RECOVERY trained personnel,
supplied by RACESOLUTIONS
Motorsport.
There will be three (3) Incident
Response Vehicles dedicated to the
competition track area of the venue and
the paddock. These vehicles will be
staffed by MEDICAL, fire and recovery
trained personnel, supplied by
RACESOLUTIONS Motorsport.
The course for the competition will be
lined for the majority of the course with
Ironman barriers, these barriers will be
lined and linked together as per ADR
guidelines to ensure maximum strength
Stewards
Page 3 of 8
Sanctioned Event – Targeted Risk Assessment
Form TRA-01
during a possible impact.
18. Car or Motorcycle impact with the temporary
barriers. (Water filled)
C
2
Medium
19. Barriers damaged by an incident.
C
2
Medium
20. Replacing damaged barriers either Ironman or
Water filled.
C
2
Medium
21. Competition vehicle movements after
completing the course.
C
2
Medium
22. Returning competition vehicles from the
Brougham St formation area to the Eastern
Beach paddock area.
C
2
Medium
The course will be lined with Water
Filled barriers in the following areas,
Start line and as a chicane in the
braking area at the end of the course.
These barriers will be lined and linked
together as per ADR guidelines to
ensure maximum strength during a
possible impact.
In the event that a temporary barrier
either Ironman or Water Filled is
damaged. The segment of barrier will
be replaced. The course will then be
rechecked for compliance. No
competition will commence until
compliance is meet.
Any barriers that require replacement,
will done so by personnel trained in the
installation and removal of the barrier
types provided.
Once a competition vehicle being either
car or motorcycle has completed the
course. They turn left at a greatly
reduced speed into Moorabool St, then
turn left into the Brougham St formation
area. It is anticipated that up to 100
vehicles maybe parked here at any one
time. This area will have dedicated
officials to control vehicle movements.
Once a complete group has completed
the competition course. The group in its
entirety will be released at a reduced
speed (approx. 10-20Kmh) behind a
course car in a parade formation back
to the Eastern Beach paddock. Whilst
the competition vehicles are parading
back to Eastern Beach paddock, The
next group will be assembling in the
start line/ marshalling area.
Clerk of the
Course,
Stewards,
Track
Inspector
CAMS, MA
Clerk of the
Course,
Stewards,
Track
Inspector
CAMS, MA
Clerk of the
Course,
Track
Inspector
Clerk of the
Course
Stewards
Clerk of the
Course,
Course Car,
Brougham St
formation
area officials,
Eastern
Beach
paddock
officials
Stewards
Stewards
Page 4 of 8
Sanctioned Event – Targeted Risk Assessment
23. Competition vehicle malfunctions in the
Brougham St formation area
C
2
Medium
24. Competition vehicle malfunctions during
parade section back to Eastern beach
paddock.
C
2
Medium
25. Personnel in Eastern Beach paddock area
requires medical attention.
C
2
Medium
26. Personnel in the Brougham St formation area
requires medical attention.
C
2
Medium
27. Personnel in the start line/ marshalling area
requires medical attention.
C
2
Medium
28. Personnel requires medical evacuation from
the event precinct to a hospital
C
2
Medium
There will be three (3) Incident
Response Vehicles dedicated to the
competition track area of the venue and
the paddock. These vehicles will be
staffed by medical, fire and recovery
trained personnel, supplied by
RACESOLUTIONS Motorsport.
There will be three (3) Incident
Response Vehicles dedicated to the
competition track area of the venue and
the paddock. These vehicles will be
staffed by medical, fire and recovery
trained personnel, supplied by
RACESOLUTIONS Motorsport.
There will be three (3) Incident
Response Vehicles dedicated to the
competition track area of the venue and
the paddock. These vehicles will be
staffed by medical, fire and recovery
trained personnel, supplied by
RACESOLUTIONS Motorsport.
There will be three (3) Incident
Response Vehicles dedicated to the
competition track area of the venue and
the paddock. These vehicles will be
staffed by medical, fire and recovery
trained personnel, supplied by
RACESOLUTIONS Motorsport.
There will be three (3) Incident
Response Vehicles dedicated to the
competition track area of the venue and
the paddock. These vehicles will be
staffed by medical, fire and recovery
trained personnel, supplied by
RACESOLUTIONS Motorsport.
In the event that RACESOLUTIONS
Motorsport deems that a patient maust
be transferred to a hospital for further
observation or prevention of injury.
They will notify Ambulance Victoria by
dialing 000 and coordinating the
retrieval of the patient.
RACESOLUTIONS Motorsport
personnel will keep the Clerk of the
Form TRA-01
Clerk of the
Course,
Emergency
Coordinator
Stewards
Clerk of the
Course,
Course Car,
Emergency
Coordinator
Stewards
Clerk of the
Course,
Eastern
Beach
paddock
officials,
Emergency
Coordinator
Clerk of the
Course,
Brougham St
formation
area officials,
Emergency
Coordinator
Clerk of the
Course, Start
line/
Marshalling
area officials,
Emergency
Coordinator
Clerk of the
Course,
Emergency
Coordinator,
Racesolution
s Motorsport
personnel,
Ambulance
Victoria
Stewards
Stewards
Stewards
Stewards
Page 5 of 8
Sanctioned Event – Targeted Risk Assessment
Course informed during the entire
process. When required the competition
on the course will cease to allow for
access of the Ambulance.
All competition will cease until the
incident is resolved and all injured
personnel treated. All relevant
personnel will be contacted by phone
and informed of the incident, photos
and all other relevant information will be
gathered at the scene. Police and other
civil services will be notified if required.
29. Spectator in the crowd is injured due to
incident on the competition course.
C
2
Medium
30. Personnel in the crowd requires medical
attention.
C
2
Medium
The promoter has contracted Trauma
Care to cover the spectator area in
regards to medical coverage.
31. Personnel in spectator areas required medical
evacuation, that requires course side access
C
2
Medium
The competition will cease on the
course for the time needed to evacuate
the patient.
32. Critical incident declared in either the
competition precinct or the spectator area.
C
4
Extreme
All competition on the course will cease
(unless advised to do otherwise by
Police). All relevant parties advised by
phone.
33. Fire in the Eastern Beach paddock or the
Brougham St formation areas.
C
2
Medium
There will be three (3) Incident
Response Vehicles dedicated to the
competition track area of the venue and
the paddock. These vehicles will be
staffed by medical, FIRE and recovery
trained personnel, supplied by
RACESOLUTIONS Motorsport.
34. Fire requires assistance from civil agency
MFB/CFA.
C
2
Medium
There will be three (3) Incident
Response Vehicles dedicated to the
competition track area of the venue and
the paddock. These vehicles will be
staffed by medical, FIRE and recovery
trained personnel, supplied by
Form TRA-01
Clerk of the
Course,
Emergency
Coordinator,
Racesolution
s Motorsport
personnel,
Trauma
Care, Civil
Services
Clerk of the
Course,
Trauma Care
Stewards,
CAMS, MA,
Police and
as required
civil services
Clerk of the
Course,
Trauma
Care,
Emergency
Coordinator
Clerk of the
Course,
Secretary,
Emergency
Coordinator
Clerk of the
Course,
Eastern
Beach
paddock,
Brougham St
formation
area officials,
Emergency
Coordinator
Clerk of the
Course,
Emergency
Coordinator,
MFB/CFA
Stewards
Stewards,
Stewards,
CAMS, MA
Stewards
Stewards
Page 6 of 8
Sanctioned Event – Targeted Risk Assessment
Form TRA-01
RACESOLUTIONS Motorsport.
35. Inclement weather during competition.
C
2
Medium
36. Force Majeure during the event.
C
3
High
37. Spectator safety fence.
C
2
Medium
38. Spectators crossing into safety mote areas.
C
2
Medium
39. Fuel for refuelling of competition vehicles.
C
3
High
The activities can be carried out during
inclement weather. The competition
course will be consistently assessed in
regards to safety of the competitor and
the personnel at the event. Competition
will cease if the competition course is
deemed to be unsafe for use.
If there is deemed to be a Force
Majeure situation during the event all
competition will cease.
Clerk of the
Course
Stewards
Clerk of the
Course
Stewards
There will be a temporary safety fence
erected as a second line of protection
behind the Ironman or Water filled
barriers for the spectator areas.
If a spectator crosses into the safety
mote area, an official will be dispatched
to remove the spectator back to the
safety of the spectator area.
There is to be no refuelling to be
undertaken within the competition
precinct, which includes all paddock
and formation areas.
Clerk of the
Course,
Track
Inspector
Clerk of the
Course
Stewards
Clerk of the
Course,
Officials
Stewards.
Stewards
40.
LIKELIHOOD/CONSEQUENCE DESCRIPTIONS:
Likelihood
Consequence
Personal Injury
Administrative
A - Almost
certain
Action will probably occur numerous times or in many
circumstances
4 – Major Consequence
Death, permanent or extensive injury requiring
hospitalisation to one or more people.
Significant hardship to
Organisation
B - Likely
Action may occur occasionally or in some
circumstances
3 – Moderate Consequence
Serious injury requiring hospitalisation; broken
limbs or stand down for duration of event
Significant rejigging of
organisational plans required
C - Possible
Action may occur in exceptional circumstances and
has been known to occur elsewhere
2 – Minor Consequence
Medical attention on-site or ongoing attention to
injury may be required
Minor rearrangement of plans
required to address the situation
Page 7 of 8
Sanctioned Event – Targeted Risk Assessment
D - Unlikely
Whist theoretically possible is not known to have
occurred
Form TRA-01
Minor first aid, if at all. No ongoing medical
attention
1 – Insignificant Consequence
Localised assessment of affected
issue to be considered
POINTS TO REMEMBER:








Four Risk Treatments
 Avoid: Don’t do the activity
What can cause injury or death?
slips/trips
Collapse of structures
Dangerous or flammable Materials
Electrical cables
Heavy equipment
Public access / egress / behaviour
Weather (e.g. Rain / Hail / Wind / Thunderstorms)
Projectiles
 Treat: Reduce by use of controls
 Accept: If low or if consequences can be tolerated.
 Transfer: (Caution – not possible to transfer duty of care.)






Levels of Control Methods
Avoid  Try to start here
Substitute
Isolate
Reduce by physical controls
Reduce by admin warning and rules
Use Personal Protection Equipment  Last resort
WHO DID YOU TALK TO IN ASSESSING AND IDENTIFYING THIS RISK?
Date
09/09/2014
Completed by:
Name
Position
James Taylor
Scott Pigdon
Signature
RACESOLUTIONS Motorsport
Motorsport Director
Signed:
Date:
Page 8 of 8