Guide to policy and procedures for
teaching and learning
Section 3: Internal monitoring and
review
Template and guidance for producing Faculty
Annual Quality Assurance Reports
Introduction
1 The template provided retains the basic structure and headings of the Annual
Programme Report template in order to assist Associate Deans (Teaching and
Learning) (ADTLs) in analysis and comparison of programmes across their respective
Faculties.
2 Faculties should provide a brief account of any changes, including in their
management and organisational structure, in the past year. Faculties should also
comment on significant events such as Periodic Review, new or re-accreditation, new
partner approval/Memoranda of Agreement etc.
3 Faculties should include assurances that programmes are being appropriately
managed and evaluated. Please confirm that all Annual Programme Reports have been
submitted and discussed at relevant Boards of Studies. Also confirm that Reports
followed the University template and provided analysis and evaluation of data and
other information in relation to: admissions, examinations and assessment, student
progression, graduate destinations, external examiners reports and student evaluation.
4 The report must contain examples of identified good practice.
Quality assurance
5 In seeking reports on the 2012-13 academic year, the University continues to use a
system of Annual Reports from each Board of Studies in relation to each programme
for which they have responsibility. UBTL has approved a template and associated
guidelines for such Annual Reports which can be found at :
http://www.reading.ac.uk/internal/qualitysupport/guide/qual-guidehome.aspx
6 These Annual Reports will be informed by the following data which will be made
available to Schools and Departments for all Undergraduate and Taught Postgraduate
programmes:


a Cohort Statistics Report containing student retention and performance
data which will be made available during the Autumn Term 2013 by the
RISIS Office;
national data on degree classifications made available on the Planning and
Strategy Office website;
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

employment statistics available on the Careers, Placement and Experience
Centre website; and
results and feedback from the National Students Survey (NSS) and
Postgraduate Taught Experience Survey (PTES) made available by the
Planning and Strategy Office website.
7 The Board would therefore ask each Faculty Board for Teaching and Learning to:
 confirm that they have received and reviewed Annual Reports from each
Board of Studies within their Faculty. Where reports have been delayed,
these should be specified in the report of the Faculty and an indication
provided as to when those reports will be available.
 provide assurance that Boards of Studies have considered, analysed and
evaluated:
o Cohort (progression) analysis data including progression
between Parts, withdrawals, suspensions, transfers, overall pass
rates, DNQ rates and degree classifications;
o Placement provision and employment statistics;
o Evaluation and review data (including module and programme
evaluation, Periodic Review, reports of Professional, Statutory and
Regulatory Bodies and NSS/PTES data)

For the 2012-13 academic year; and
identify any particular issues in these areas arising out of the Annual
Programme Reports of which UBTL should be made aware.
Guidance for completion of the Report
Scope of the Report
Please list the Schools and/or Boards of Studies covered by the report.
Progress of actions from Annual Programme Reports in 2012-13
8 Identify actions taken in response to the previous year’s reports in Table A in the
template.
Recommendations for DELT/Areas for further consideration by
DELT and summary of issues
9 (ADTLs) are asked to highlight any issues raised that could be considered quality
assurance matters which DELT need to be made aware. Also, Faculties must provide
a summary of issues raised and actions taken in response in Table B in the template.
Changes in the Scope of the Report since 2012-13
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10 List any new programmes which commenced during the Session 2012-13 and provide
the number of students on the programme, broken down by Overseas and Home
students.
11 List
any
programmes
which
were
discontinued
School/Department/Programme Area responsible for the programme.
and
the
Cohort analysis
12 ADTLs are asked to comment on significant trends in relation to retention,
progression, performance and degree classifications.
Employability
13 ADTLs should comment on employability within the Faculty including effectiveness
of placement schemes, employment statistics and innovative careers learning in
programmes.
Programme evaluation and review
14 ADTLs are asked to comment on the overall strategy of programme evaluation in
their respective Faculties and how issues are identified and responded to. Please
comment on appropriateness of School’s responses to feedback.
It is no longer necessary to identify common themes or issues with institutional
policy as this will be reviewed in detail through the Thematic Summary of External
Examiners Reports.
Resources
15 ADTLs should comment on provision of learning and teaching resources available
across schools/departments and any areas of further resources needed. Please also
identify areas of resource needed as identified in the School Planning and
Enhancement of Learning and Teaching process. Space requirements should also be
included in this section.
Management of Collaborative Provision
16 ADTLs should identify areas of collaborative provision including the development of
new collaborations across Schools/Departments. Please include information on how
collaborations are managed and the methods employed by the School/Departments to
maintain effective working relationships.
Provision for student with disabilities
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17 ADTLs are asked to reflect on provision made for students with disabilities.
Comments should be provided on innovative practice rather than compliance with
standard procedures.
Successful achievement of programme aims and learning outcomes
18 ADTLs are asked to comment on the effectiveness of programmes achieving their
stated aims and learning outcomes and discuss how the Faculty measures achievement
in this area.
Events/Outreach/Communication
19 Briefly include school/departmental events relating to recruitment, conversion,
widening
participation,
web-based
promotion
etc.
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Faculty Annual Quality Assurance Report
Template
Faculty of X
Faculty Annual Quality Assurance Report 2012-13
Please refer to the Guidelines on producing Faculty Annual Quality Assurance Reports when
producing this Report.
Please return your completed Report to the secretary of the Sub-Committee of Delivery and
Enhancement of Learning and Teaching by Monday 24 February 2014.
Section 1: Introduction and summary tables
Schools/Board of
Studies
Programme
Management and
Evaluation
I confirm that all Annual Programme Reports have been submitted and
discussed at relevant Boards of Studies. I also confirm that Reports
followed the University template and provided analysis and evaluation of
data and other information in relation to: admissions, examinations and
assessment, student progression, graduate destinations, external examiners
reports and student evaluation.
Date of report
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Table A
Update on progress with actions from the previous report
Action
Timeline for completion
Person responsible for action
(role)
Update on Progress
1
2
3
4
Table B
Summary of any issues AND action taken or proposed in response
Issue
Performance indicator(s)
Person responsible for the action Action taken or proposed
(role)
1
2
3
4
Changes in the scope of the report
Table C
New programmes and discontinued programmes
New programme
Student numbers in 2012-13
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Discontinued programme
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School/Department/Programme
Area
Cohort (progression) analysis
Employability
Evaluation and Review
Resources
Management of Collaborative Provision
Provision for students with disabilities
Achievement of programme aims and learning outcomes
Events
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Identification of Good Practice
Faculty of XXX
School
Theme/subject
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Example of good
practice
Tuesday 9 February 2016
Contact details (for
SDTLS or specific
individuals)
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Timetable
Autumn Term 2013
Mid-October 2013
Centre for Quality Support and Development to circulate the Template and
guidelines for Annual Programme Reports to Associate Deans (Teaching and
Learning) and Schools.
Mid-October 2013
Cohort Statistics Report, External Examiners’ Reports relating to undergraduate
programmes, NSS results and other data to be made available to Schools and
Departments.
Late Oct-Dec
2013
Boards of Studies to consider data and prepare Annual Programme Reports in
respect of undergraduate programmes for submission to Associate Deans
(Teaching and Learning) via the Faculties Offices by Friday 13 December
2013.
Mid-Nov 2013
External Examiners’ Reports relating to taught postgraduate programmes and
PTES results to be made available to Schools and Departments.
Nov 2013-Jan
2014
Boards of Studies to consider data and prepare Annual Programme Reports in
respect of taught postgraduate programmes for submission to Associate Deans
(Teaching and Learning) via the Faculties Offices by Wednesday 15 January
2014.
Spring Term 2014
January 2014
Associate Deans (Teaching and Learning) to consider Annual Programme
Reports for undergraduate and taught postgraduate programmes and prepare
(draft) Faculty Annual Quality Reports for submission to the Faculty Boards for
Teaching and Learning.
February 2014
Faculty Boards for Teaching and Learning to approve Annual Programme
Reports and Faculty Annual Quality Reports for submission to the SubCommittee on the Delivery and Enhancement of Learning and Teaching by
Monday 24 February 2014.
The Centre for Quality Support and Development to consider Annual
Programme Reports relating to collaborative programmes at undergraduate and
taught postgraduate level and prepare the Annual Overview Report on
Collaborative Provision 2012-13.
6 March 2014
Sub-Committee on the Delivery and Enhancement of Learning and Teaching to
consider Faculty Annual Quality Reports and the Annual Overview Report on
Collaborative Provision 2012-13, and prepare an evaluative summary for
submission to the University Board for Teaching and Learning on Wednesday
19 March 2014.
19 March 2014
University Board for Teaching and Learning to consider Faculty Annual
Quality Reports, the Annual Overview Report on Collaborative Provision and
evaluative summary from the Sub-Committee on the Delivery and
Enhancement of Learning and Teaching.
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Summer Term 2014
May 2014
University Board for Teaching and Learning to report through the Faculty
Boards for Teaching and Learning to Boards of Studies on actions taken as a
consequence of the Board’s consideration of the Faculty Annual Quality
Reports.
July 2014
University Board for Teaching and Learning to approve the approach to the
Framework for Annual Quality Assurance Reports from Faculty Boards for
Teaching and Learning for 2013-14.
Professor Gavin Brooks
Pro-Vice-Chancellor
Meeting of the University Board for
Teaching and Learning, 19 September 2013
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