Exhibitor Prospectus
2016 Annual Conference
April 14-15, 2016
(Exhibits will be held on Thursday, April 14, 2016)
St. Cloud River’s Edge Convention Center
10 Fourth Avenue South
St. Cloud, MN 56301
www.stcloudriversedgeconventioncenter.com
The Minnesota Society of Health-System Pharmacists is the state association representing pharmacists and
support personnel in various organized health care settings, including hospitals, clinics, long-term care
facilities, managed care, home care and industry.
Minnesota Society of Health-System Pharmacists
2016 Annual Conference April 14, 2016
St. Cloud River’s Edge Convention Center ● St. Cloud, MN 56301
2016 Exhibitor Application
Company Name:
Website:
Contact Person:
Title:
Address:
City/State/Zip:
Telephone:
Fax:
Email:
Names of representatives who will staff display (list contact person if attending):
Lunch:
1.
Yes
No
Lunch:
Name
2.
Name
Telephone/Email
No
Yes
No
Telephone/Email
Lunch:
3.
Yes
Yes
No
Lunch:
4.
Name
Name
Telephone/Email
Telephone/Email
Please select one of the following options:
We are a Corporate Business Partner, so there is NO CHARGE for exhibiting.
We would like to reserve an exhibit booth at the MSHP 2016 Annual Conference for $1000.
We wish to participate in the Reverse Expo at the MSHP 2016 Annual Conference for $1,500.
Note: To participate in the Reverse Expo, you must be a confirmed exhibitor at the Annual Conference. There will be a maximum number of 15 exhibitors allowed
to participate in the Reverse Expo at the Annual Conference. The Corporate Business Partners are given the first priority until January 11, 2016 and then it will open
up to Annual Conference exhibitors. Applications will be accepted on a first-come, first-serve basis. *Please complete both the Annual Conference Application and
the Reverse Expo Application.
Please separate us from the following companies:
Product Highlight (optional): 50-75 words maximum (product highlights will be included on the website and in the meeting folder)
I will not be submitting a product highlight.
As an exhibitor, you receive one complimentary meeting registration and two complimentary lunches. If you would like to purchase additional lunches, the cost
is $25/lunch. Please complete if required:
Complimentary Meeting Registration (includes both Thursday & Friday): Name:
, Telephone:
*Please request a complimentary meeting registration form from mpeterson@mnshp.org.
Total number of required lunches:
Additional Lunch Fees: $25.00/person: # Of People:
, E-mail:
x $25/person = $
Invitation to Thursday’s Reception/Social Hour: Each exhibitor is invited to send one person to the Thursday, April 14, reception/social hour from 3:45 – 5:45 pm.
Name:
, Telephone:
, E-mail:
We agree to comply with all the Rules and Regulations as provided by this prospectus.
Signature
Date
Instructions & Payment Options:
Complete and submit application with payment to: MSHP; 13911 Ridgedale Drive, Suite 260, Minnetonka, MN 55305 or fax it to 952-541-9684.
Make checks payable to MSHP. MSHP Tax ID # 41-1401022. Applications must be received by March 28, 2016 in order to be listed in official meeting folder and on
meeting graphics. Applications received after March 28th will not be listed in the official meeting folder and on the meeting graphics.
Exhibit Fee: $
Payment Option (circle one):
Additional Lunch Fee(s): $
Check
Visa
TOTAL: $
MasterCard
Credit Card #:
CVV #:
Expiration Date:
Billing Address:
City:
MN:
Zipcode:
Name on Card:
Signature:
Date:
Confidentiality Notice: All cardholder data is maintained exclusively for the use of our customers in the authorization, settlement, archiving and retrieval of credit card
information in the course of business. Due to PCI Compliance, please do not provide any credit card information via email. Instead, you can call or fax MSHP.
Exhibit Site:
MSHP's 2016 Annual Conference will be held at the St. Cloud
River’s Edge Convention Center at 10 4th Avenue South, St.
Cloud, MN 56301.
Hotel Reservations:
Exhibitors should arrange their own hotel accommodations.
Group rates have been established at the following hotels.
Please make sure to ask for the MSHP group rate.
Best Western Plus Kelly Inn
100 4th Avenue South
St. Cloud, MN 56301
3320-253-0606
Group Rates: $87.00
Cutoff Date: March 13, 2016
Country Inn & Suites St. Cloud
120 7th Avenue Southeast
St. Cloud, MN 56304
320-252-8181
Group Rate: $84.00
Cutoff Date: March 23, 2016
St. Cloud Courtyard by Marriott
404 St. Germain West
St. Cloud, MN 56301
320-654-1661
Group Rate: $119.00 (King), $139.00 (Suite)
Cutoff Date: March 13, 2016
Exhibit Schedule:
Set-up schedule: April 13th: 2:00 – 5:00 pm & April 14th from
6:00 – 7:00 am. Exhibit hours for Thursday, April 14, 2016
are as follows: 7:00 – 7:45am; 9:00 – 9:45 am; 11:45 – 1:15
pm. The attendees’ breakfast, breaks and lunch will be
served in the exhibit hall.
Fees:
The fee is $1,000 for an exhibit booth at MSHP’s 2016 Annual
Conference. Table assignment is at the discretion of MSHP.
Fees are payable in full to MSHP prior to the conference with
a completed Exhibitor Prospectus.
Included in the exhibit fee price:
 One 8’ x 10’ piped and draped exhibit booth
 One 8’ x 24” skirted table
 Two chairs
 One complimentary full meeting registration
 Invitation for one person to attend the reception/social
hour on April 14th from 3:45 – 5:45 pm.
 Booth Signage
 Complimentary product highlight listing on MSHP’s website
and in the meeting folder.
 One meeting folder (this will be given out at the
conference; please share the information with meeting
attendees)
 Lunch for two pre-registered representatives.
 Note: Additional lunches can be ordered at a cost of
$25.00
 Exhibitors will be listed on MSHP’s website on the Annual
Conference registration section.
Electrical Service:
Orders forms for electrical, telephone, drayage and other
miscellaneous needs are located at the website:
http://www.stcloudriversedgeconventioncenter.com/DocumentC
enter/View/120
Freight Deliveries:
The River’s Edge Convention Center does not provide storage
and will not accept freight prior to the contracted move-in
date. All shipments delivered to the Convention Center after
the official move-in date will be to the attention of the show
service event coordinator. Under no circumstances will C.O.D.
deliveries be accepted by the Convention Center.
All
equipment and freight brought into the Convention Center will
be delivered to and removed from the loading dock area or
alternate delivery area designated by the River’s Edge
Convention Center manager.
Cancellation policy:
Written or verbal cancellation requests received by March 31,
2016 will be honored minus a $100 administrative fee.
Cancellation requests received after March 31, 2016 will not
be refunded.
Other activities:
Exhibitors wishing to sponsor other events for the MSHP 2016
Annual Conference should contact MSHP at 952-541-9499 or
toll-free at 800-906-6747. Other meeting opportunities include
sponsoring: Continental Breakfast, Morning & Afternoon Breaks,
Lunch, Dinner, Annual Meeting Breakfast, Hallie Bruce Luncheon
and Internet Service.
Advertising Opportunities:
Advertising is available in the MSHP Spring Newsletter and in
the 2016 Annual Conference meeting folder.
Newsletter advertising rates:
1/4 page:
$200
1/2 page:
$250
Annual Conference Meeting Folder Insert: $150
Contact MSHP office for advertising opportunities:
MSHP
13911 Ridgedale Drive, Suite 260
Minnetonka, MN 55305
Marcy Peterson at mpeterson@mnshp.org
Phone: 952-541-9499
Toll-free: 800-906-6747
Fax: 952-541-9684
Liability:
The Exhibitor, on signing the contract for exhibit space,
expressly releases the Minnesota Society of Health-System
Pharmacists and their members and representatives from any
and all claims of injury, loss, theft or damage that may occur to
the exhibitor, the exhibitor's employees, or the exhibitor's
property from any cause whatsoever, except for any injury,
loss, theft or damage arising out of the negligence or willful
misconduct of the Minnesota Society of Health-System
Pharmacists and their members and representatives.