MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY
EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Acton-Boxborough
CPR Onsite Year: 2010-2011
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance
corrected as soon as possible and no later than one year from the issuance
of the Coordinated Program Review Final Report dated 06/28/2011.
Mandatory One-Year Compliance Date: 06/28/2012
Summary of Required Corrective Action Plans in this Report
Criterion
CR 16
Criterion Title
Notice to students 16 or over leaving school without a high
school diploma, certificate of attainment, or certificate of
completion
CPR Rating
Partially
Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
CPR Rating:
CR 16 Notice to students 16 or over leaving school without a
Partially Implemented
high school diploma, certificate of attainment, or certificate of
completion
Department CPR Findings:
Review of student records, documentation, and interviews show that the letter to students
leaving school without a diploma is not issued annually, as required.
Description of Corrective Action:
In collaboration with the high school principal, the high school counseling department will
develop an annual notification letter to be sent annually and by first class mail to the last
know address of former students who have not yet earned their competency
determination and who have not transferred to another school. This letter will further
include a statement that the student and the parent or guardian may meet with a
representative of the school district within ten days from the date the notice was sent.
Procedures will include requirements for sending letters to all students who have left
school over the past two years and each year, for all new students leaving school. This
will be done for two consecutive years. A copy of the letters will be sent to the Pupil
Services office and placed in a ?Students Leaving School Notice? file. The ABRSD
counseling/psychological services chairperson will review these procedures with
counseling staff and office personnel in the fall of each school year and every year
thereafter.
Anticipated Results:
A letter to students leaving school without a diploma will be issued annually, as required.
Title/Role(s) of responsible Persons:
Expected Date of
Dir.Pupil Ser./Designee, HS Bldg Principal/Designee
Completion:
Counseling/Psych Chair, HS School Counselors
10/31/2011
Evidence of Completion of the Corrective Action:
Students leaving school will now receive a notice for a two year period, providing vital
information and keeping their options for returning to school in some capacity open.
? Copy of new annual notification letter
? Copies of letters sent to students in the Fall 2011
? Copies of new letters sent to same students and new students in June, 2012
? Copy of new procedures for students leaving school
? Copy of agenda and sign-in sheets for annual procedural training by 10/31/2011
Description of Internal Monitoring Procedures:
An annual list of students dropping out of school for the past two years and a list of
students leaving school this upcoming year, along with any letters sent, will be forwarded
to the Director of Pupil Services for the new previously identified file (? Student Leaving
School Notice?). Moreover, a post training administrative review of student records to
ensure the appropriate use of the Notice to students 16 or over leaving school without a
High School Diploma, Certificate of Attainment, or Certificate of Completion, will be
completed. This administrative review, coordinated by the Director of Pupil Services, will
include an examination of all applicable records, with an explanation for any continuing
non-compliance and a description of additional corrective actions if necessary. Names of
students, by school, whose parents/guardians require translation, will be submitted by
June 2, 2012. The date of the review and the name of the person conducting the review,
including title and signature will be included.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Acton-Boxborough CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
Corrective Action Plan Status: Approved
CR 16 Notice to students 16 or over
Status Date: 07/28/2011
leaving school without a high school
diploma, certificate of attainment, or
certificate of completion
Basis for Partial Approval or Disapproval:
An annual notification letter will be sent to former students who have not yet earned their
competency determination and who have not transferred to another school. An internal
monitoring system will be developed to ensure that notices will be sent for two years.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By November 18, 2011, please submit a copy of the notification letter sent to all students
who left the Acton-Boxborough RSD within the last 2 school years and had not earned
their competency determination or had not transferred to another school district. Provide
evidence of guidance staff training, such as memos, emails, meeting agendas, and signed
attendance sheets.
By March 16, 2012, subsequent to the training, submit a narrative description of the
results of an administrative review of students who require annual notification. Include
the name and role of staff person(s) conducting the review, the number of letters
reviewed, the number of letters found in compliance with requirements and further
actions taken by the district to remedy any issues identified.
* Please note when conducting internal monitoring that district must maintain the
following documentation and make it available to the Department upon request: a) List
of the student names and grade level for the records reviewed; b) Date of the review; c)
Name of person(s) who conducted the review, their role(s), and signature(s).
Progress Report Due Date(s):
11/18/2011
03/16/2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Acton-Boxborough CPR Corrective Action Plan
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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
COORDINATED PROGRAM REVIEW
District: Acton-Boxborough Regional School District
Corrective Action Plan Forms
Program Area: English Learner Education
Prepared by: Elizabeth Huber, Director of Pupil Services
CAP Form will expand to as many lines as necessary. Before completing and emailing to
pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as
possible and no later than one year from the issuance of the Coordinated Program Review Final
Report to the school or district.
Mandatory One-Year Compliance Date: June 13, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 5 – Program Placement and
Structure
Rating: Partially Implemented
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Acton-Boxborough CPR Corrective Action Plan
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Department CPR Finding: A review of district documents submitted and on-site interviews indicated
that Acton-Boxboro does not use an ESL curriculum.
Content instruction is based on the appropriate Massachusetts Curriculum Framework; however,
English language learners (ELLs) are not receiving sheltered content instruction as most teachers
instructing ELLs have not completed their professional development in all four (4) required categories
of Sheltered English Immersion (SEI), which focuses on the skills and knowledge necessary for
sheltering instruction, as described in the Commissioner’s Memorandum of June 2004. As a result of
Acton-Boxborough collaboration, 217 teachers were trained in Category 1, 36 teachers in Category 2,
8 teachers in Category 3, and 3 teachers in Category 4. Despite some progress in the training of
teaching staff, none of the content teachers instructing ELLs have completed all four (4) categories of
SEI. For instance, ELLs in middle school are placed with content area teachers who have completed
only Category I. Of the high school content area teachers instructing ELLs, only one has completed
Category I, and two have completed Category II.
Regarding hours of instruction, documentation reviewed indicated the following: 1) the district uses
four (4) levels of English proficiency to categorize their ELLs instead of the five (5) used by the
Department. Therefore no ELLs are placed in Level five (5) and may be exited too early from the ELE
program; 2) The hours of instruction for all student is insufficient if the one-on-one work ELLs do at
the Academic Support Center (ASC) is carried out by peer tutors and not by certified ESL instructors.
In addition, even with time spent at the ASC, Level 1 ELLs in middle school, and Level1 and Level 2
ELLs in high school, do not receive sufficient hours of ESL instruction as is recommended by the
Department’s September 2009 guidance document: “Guidance on Using MEPA Results to Plan
Sheltered English Immersion (SEI) Instruction and Make Reclassification Decisions for Limited
English Proficient (LEP) Students.”
The ESL teacher has completed all four categories of SEI training and has become a trainer of trainers
for Category I, which she offers at least once a year.
The district lacks sufficient classroom teachers trained in all four categories of SEI necessary to
shelter content, does not have an ESL curriculum, and provides in insufficient hours of ESL instruction,
and therefore, ELLs are not provided with a sheltered English immersion program consistent with
Chapter 71 A.
Narrative Description of Corrective Action: In response to the Coordinated Program Review,
the District added a .2 FTE ELL Coordinator position for the 2011-2012 school year.
Corrective actions regarding curriculum are outlined as follows:
 ESL Curriculum Work Group: February to August 2012; Summer 2012
 Compilation of K – 12 ESL Document: August 2012
 Presentation of K – 12 ESL Curriculum Document to staff : September 2012
 Distribution and posting of completed Document: September 2012
 Appendices (teacher resources, sample units): Summer 2012
 Implementation of completed Document: September 2012 and ongoing
Corrective actions regarding teacher completion of ELL endorsement categories are as
follows:
 Professional development offerings in ELL endorsement categories: Summer 2012,
September & December 2012, February, March 2013, Summer 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Acton-Boxborough CPR Corrective Action Plan
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Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity: September 2012
Director of Pupil Services or Designee
Director of Curriculum and Instruction
ELL Coordinator
ABRSD Building Principals
Evidence of Completion of the Corrective Action:


A completed K – 12 ESL Curriculum Document
Database of teacher completion of ELL endorsement categories
Description of Internal Monitoring Procedures: Attendance sheets and meeting agendas of K –
12 Curriculum Work Group; log of hours/stipends for curriculum writing as needed; posting of
K -12 ESL Curriculum Document on ABRSD website; ELL Coordinator to report on ABRSD
teacher completion of ELL endorsement categories to the Director of Curriculum Instruction
in January and June of each school year; ELL Coordinator to conduct a review of ELL
endorsement category course attendance with the goal of individual teachers becoming fully
qualified.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 5 – Program
Placement and Structure
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval:
The district did not address the provision of sufficient hours of ESL instruction to English language
learners (ELLs).
Department Order of Corrective Action:
Please provide ELLs with hours of ESL instruction that are consistent with Department guidance.
Required Elements of Progress Report(s):
Please provide the Department with the following by January 28, 2013.
Evidence that all ELL students receive sufficient ESL instruction, consistent with the students’
levels of English proficiency and Department guidance
(http://www.doe.mass.edu/mcas/mepa/2009/guidance.doc).
Please provide the Department with the following by April 1, 2013:
A new ESL/ELD curriculum, which should be aligned with all Massachusetts Curriculum
Frameworks (e.g., English/Language Arts, mathematics, science, social studies) and the
WIDA English language development standards.
See http://www.wida.us/standards/eld.aspx.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Evidence that ELLs receive subject matter content that is based on the current Massachusetts
Curriculum Frameworks in English/Language Arts, mathematics, science and social studies.
See also ELE 15.
Progress Report Due Date(s): January 28, 2013 & April 1, 2013
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 10 – Parental Notification
Rating: Partially Implemented
Department CPR Finding: Review of records and interviews showed that progress reports on
language acquisition are issued once, at the end of the academic year, which is not the same frequency
as general education reporting.
Narrative Description of Corrective Action: In response to the Coordinated Program Review,
the District added a .2 FTE ELL Coordinator position for the 2011-2012 school year. In
addition to annual training regarding forms, processes and procedures for ELL students, ELL
translation services offered by the school district will also be reviewed. Moreover, the District
has developed an internal tracking form; a checklist for each ELL student that ensures
compliance with all ELL procedures, including but not limited to progress report timelines.
This ELL reporting checklist will indicate corresponding dates for all elementary building
based report cards.
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity: June 2012
Director of Pupil Services or Designee
Director of Curriculum and Instruction
ELL Coordinator
ABRSD Building Principals
Evidence of Completion of the Corrective Action: Tracking Forms have been placed in all ELE
student records to ensure that progress reports, report cards, and all other required documents
are included. This will also ensure that reports on language acquisition will be issued at the
same frequency as general education reports. Student records include required parent
notification letters, progress reports, translated report cards, and student schedules. Student
work samples and assessments will also be found in the student records maintained by the
District.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Description of Internal Monitoring Procedures: The ELL Coordinator will annually review the
student records of identified ELL students to ensure that appropriate documentation of ELL
services is included in the student record maintained by the District. On an annual basis, the
Director of Pupil Services will randomly select student records for review as well. To ensure
that appropriate staff members are trained in the maintaining of required documents within the
student record, the Director of Pupil Services will facilitate an annual Fall training for
elementary building principals, designated ELL staff and school counselors, regarding the
maintenance of ELL records and required documentation including but not limited to progress
reports. Verification will be provided through sign-in sheets.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 10 – Parental
Notification
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
The district will provide copies of the ELE tracking forms and student record checklists along
with evidence that these forms and their use have been reviewed with staff members. Please
provide this to the Department by December 14, 2012.
Please also provide the results of the ELL Coordinator’s most recent annual review, indicate the
number of files reviewed, the rate of compliance and any steps take to remedy continuing noncompliance. Please provide this to the Department by December 14, 2012.
Progress Report Due Date(s): December 14, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 11 – Equal Access to
Rating: Partially Implemented
Academic Programs and Services
Department CPR Finding: Interviews and a review of documentation indicated that the district lacks
sufficient classroom teachers trained in all four categories of SEI necessary to shelter content, does not
have an ESL curriculum, and provides insufficient hours of ESL instruction, and therefore, ELE
students are not provided with a sheltered English immersion program consistent with Chapter 71 A.
See ELE 5.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Narrative Description of Corrective Action: In response to the Coordinated Program Review,
the District added a .2 FTE ELL Coordinator position for the 2011-2012 school year.
Corrective actions regarding curriculum are outlined as follow:
 ESL Curriculum Work Group: February to August 2012; Summer 2012
 Compilation of K – 12 ESL Document: August 2012
 Presentation of K – 12 ESL Curriculum Document to staff : September 2012
 Distribution and posting of completed Document: September 2012
 Appendices (teacher resources, sample units): Summer 2012
Implementation of completed Document: September 2012 and ongoing
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity: September 2012
Director of Pupil Services or Designee
Director of Curriculum and Instruction
ELL Coordinator
ABRSD Building Principals
Evidence of Completion of the Corrective Action:

A completed K – 12 ESL Curriculum Document
Description of Internal Monitoring Procedures:
Attendance sheets and meeting agendas of K – 12 Curriculum Work Group; log of
hours/stipends for curriculum writing as needed; posting of K -12 ESL Curriculum Document
on ABRSD website.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 11 – Equal Access to
Academic Programs and Services
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
Please provide attendance sheets and meeting agendas of K – 12 Curriculum Work Group; log
of hours/stipends for curriculum writing as needed; and evidence that the K -12 ESL
Curriculum Document has been posted on the ABRSD website. Please provide this to the
Department by December 14, 2012.
Progress Report Due Date(s): December 14, 2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Acton-Boxborough CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 15 – Professional
Rating: Partially Implemented
Development Requirements
Department CPR Finding: Please see ELE 5 concerning professional development training in the
four categories of SEI.
Narrative Description of Corrective Action: In response to the Coordinated Program Review,
the District added a .2 FTE ELL Coordinator position for the 2011-2012 school year.
Corrective actions regarding teacher completion of ELL endorsement categories are as
follows:
 Professional development offerings in ELL endorsement categories: Summer 2012,
September & December 2012, February, March 2013, Summer 2013
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity: September 2013
Director of Pupil Services or Designee
ELL Coordinator
ABRSD Building Principals
MTA Representation
Evidence of Completion of the Corrective Action:

Database of teacher completion of ELL endorsement categories
Description of Internal Monitoring Procedures:
ELL Coordinator to report on ABRSD teacher completion of ELL endorsement categories to
the Director of Curriculum Instruction in January and June of each school year; ELL
Coordinator to conduct a review of ELL endorsement category course attendance with the goal
of individual teachers becoming fully qualified.
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 15 – Professional
Development Requirements
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: N/A
Department Order of Corrective Action: None
Required Elements of Progress Report(s):
Please provide the Department with the following by January 28, 2013
The district plan for making the SEI cohort training available to the core academic teachers of
ELLs and the building administrators who supervise such teachers and to arrange for the
participation of such teachers and administrators in the training.
Progress Report Due Date(s): January 28, 2013
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Acton-Boxborough CPR Corrective Action Plan
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COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 17 – Program Evaluation
Rating: Partially Implemented
Department CPR Finding: Documentation and interviews demonstrated that the district does not
conduct periodic evaluations of the effectiveness of its ELE program in developing students’ English
language skills.
Narrative Description of Corrective Action:
In response to the Coordinated Program Review, the District added a .2 FTE ELL Coordinator
position for the 2011-2012 school year. The district intends to conduct periodic evaluations of
the effectiveness of its ELE program in developing students’ English language skills and
increasing their ability to participate meaningfully in their educational program. The district
intends to design an ELE program Evaluation and Needs Assessment as a means to evaluate
its ELE program. Appropriate program adjustments and changes that are responsive to
program evaluation outcomes will be made in collaboration with building principals.
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity: June 2012
Director of Pupil Services or Designee
ELL Coordinator
ABRSD Building Principals
Evidence of Completion of the Corrective Action:
Presentation of an ELE Program Evaluation and Needs Assessment, including a strategic plan
to the administrative staff by December 2011. The district and 100% of LEP students will
have a comprehensive ELE program with all components and staffing required for a district
with a low incidence population of LEP students.
Description of Internal Monitoring Procedures:
By December 30th, 2011, submission of a copy of the strategic plan for evaluating the English
Learner Education program (ELE) will be submitted. By June 2nd, 2012, suggested changes
and adjustments to the ELE program of supports and services will be provided. Any suggested
changes or adjustments will be based on the results of the Program Evaluation and Needs
Assessment completed during the 2011-2012 school year. Progress reports submitted in
January 2012 and June 2012
CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 17 – Program
Evaluation
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
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Required Elements of Progress Report(s):
Please provide the Department a copy of the district’s most recent ELE strategic plan and program
evaluation. Please provide this to the Department by December 14, 2012.
Progress Report Due Date(s): December 14, 2012
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
(To be completed by school district/charter school)
Criterion & Topic: ELE 18 – Records of LEP
Rating: Partially Implemented
Students
Department CPR Finding: Review of records for LEP students indicated that not all required
documents are included in the files. Information on previous school experiences, monitoring forms for
FLEP students, progress reports, and report cards are missing.
Narrative Description of Corrective Action:
In response to the Coordinated Program Review, the District added a .2 FTE ELL Coordinator
position for the 2011-2012 school year. In addition to annual training regarding forms,
processes and procedures for ELL students, ELL translation services offered by the school
district will also be reviewed. Moreover, the District has developed an internal tracking form;
a checklist for each ELL student that ensures compliance with all ELL regulations and
procedures.
Title/Role of Person(s) Responsible for
Implementation:
Expected Date of Completion for Each
Corrective Action Activity: June 2012
Director of Pupil Services or Designee
ELL Coordinator
ABRSD Building Principals
Evidence of Completion of the Corrective Action:
Student records include required parent notification letters, progress reports, translated report
cards, and student schedules. Student work samples and assessments will also be found in the
student records maintained by the District. Tracking Forms have been placed in all ELE
student records to ensure that progress reports, report cards, and all other required documents
are included.
Description of Internal Monitoring Procedures:
The ELL Coordinator will annually review the student records of identified ELL students to
ensure that appropriate documentation of ELL services is included in the student record
maintained by the District. On an annual basis, the Director of Pupil Services will randomly
select student records for review as well. To ensure that appropriate staff members are trained
in the maintaining of required documents within the student record, the Director of Pupil
Services will facilitate an annual Fall training for elementary building principals, designated
ELL staff and school counselors, regarding the maintenance of ELL records and required
documentation. Verification will be provided through sign-in sheets.
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Acton-Boxborough CPR Corrective Action Plan
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CORRECTIVE ACTION PLAN APPROVAL SECTION
(To be completed by the Department of Elementary and Secondary Education)
Criterion: ELE 18 – Records of LEP
Students
Status of Corrective Action:
Approved
Partially Approved
Disapproved
Basis for Partial Approval or Disapproval: Not Applicable
Department Order of Corrective Action: Not Applicable
Required Elements of Progress Report(s):
The district will provide copies of the ELE tracking forms and student record checklists along with
evidence that these forms and their use have been reviewed with staff members. Please provide this to
the Department by December 14, 2012.
Please also provide the results of the ELL Coordinator’s most recent annual review, indicate the
number of files reviewed, the rate of compliance, and any steps take to remedy continuing noncompliance. Please provide this to the Department by December 14, 2012.
Progress Report Due Date(s): December 14, 2012
MA Department of Elementary & Secondary Education , Program Quality Assurance Services
Acton-Boxborough CPR Corrective Action Plan
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