Differentiation by Google: Exploration and discussion of how Google Apps for
Education can be used to differentiate instruction and provide flexible learning
options for students with disabilities. This session will highlight features found
within Google Docs and Calendar to improve: writing, research, communication,
organization, assessment and motivation.
Writing With Google Docs
Optional Google Video: Describing how Google Apps Work
Table of Contents:
* GAFE for Writing
* GAFE and Drive
* GAFE and Calendar
* GAFE and Forms
Misc. Tips
Presentation Notes
GAFE for Writing
Watch video: Google Docs in the
Classroom
Optional Watch: Basics of using
Google Docs for Writing
Optional Tutorial: Overview and
tutorial for basic writing tasks within
Google Docs
For fun: See the
collaborative writing examples using
the shared writing feature:
Collaborative Writing 1
Collaborative Writing 2
Read: Ideas for collaborative
writing:
GAFE Key to success:
1. Use the key features within Google Docs for
ADVANCED word processing!
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Use for word processing
Online access! Device agnostic!
Price? Free!
Save? Automatic!
Share/Collaborate/Comment/Chat
○ See tips sheet
○ Create comment shortcuts to save time when
providing feedback!
● Simple interface
● Revision history->File Menu
○ What is your class routine for making changes to
another persons document? Revise the doc?
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Make a comment?
Research->Tools Menu
Insert one click hyperlinks, one click quotations, one
click citations
○ Develop responsible digital citizens!
○ Consider add-on Easy Bib for even more features
○ See research tools tip sheet
○ See Easy Bib tip sheet
Translate->Tools Menu->Use the OCR option in
Drive to translate PDF’s!
Tables
Spell check (no grammar check)
Built in dictionary
Word count
Web clipboard
Headers and footnotes->Insert
Template gallery->File->New->From Template or
https://drive.google.com/templates
○ See 5 examples
● Publishing options
○ Webpage
○ embedded
○ printed
○ shared
○ e-mailed
GAFE Key to success:
Have students name their file
and place in the correct folder(s)
as a procedure of habit as soon
as they start a new file.
GAFE Key to success: Consider having students
practice the 3 R’s of collaboration:
READ: Know what others have contributed to the
document
REFLECT: Think about the content. Does it make sense?
Can I add something to enhance, clarify or improve?
RESPOND: Contribute to improve the document!
GAFE and Drive
Manage your Google Drive:
-Find your drive (drive.google.com)
-What do all the buttons do? See: http://learn.googleapps.com/tour-drive
-Keyboard shortcuts (CTRL+/)
-Create folders
-Shared folders vs. shared files
-Upload documents and file(s)
-Star files for quick access (They’re your favorites!)
-Shared with me (Don’t forget to check and see what has been shared with you)
-Search for files and folders (file management strategies)
-Color code folders!
-Create folder tags
-Upload files with OCR
-Look for iOS apps that are Drive compatible
Learn how to share documents and
resources with your classes using
GAFE:
Watch: Creating a shared resource
folder for your classes:
Optional Video: Creating a shared
resource folder for your classes 2:
Optional Video: Recommendations
for sharing files:
-Flip the student turn in process:
GAFE key to success: Students should hand
in work at the beginning of the process-not the end.
The first step in any class project is to have students
create their document, presentation, or spreadsheet,
and have them share it with you as the teacher
immediately. This allows teachers to monitor and
support students through the entire process.
-Share a file:
GAFE key to success: You can share folders
with other people. The sharing permissions that you
set for the folder will be applied to everything inside
of it. Common default is “view only”. The folder
settings will be in addition to preexisting share
settings set at the file level.
-Get in the habit of placing files in the correct folder
when naming/starting a new project:
GAFE key to success: Notice the folder
icon on the top of this Google Doc. Clicking on the
folder allows you to assign and tag where the
document/file will show up on your drive. Naming
your file and placing in the correct folder should
become second nature 1st steps for you and your
students!
-When sharing files or folders should I “Notify people
via email - Add message”
GAFE key to success: If you are closely
collaborating you may decide to choose “yes”. For
most instances with students you will want the
notification turned off. This will save unnecessary emails.
-Move or tag files within your Drive:
GAFE key to success: Hold Ctrl and click on
files to place in multiple folders when
organizing/moving files. Note-if you delete the file
from one folder the file will be deleted from other
folders as well. Use the move folder tool to remove
from a folder. Files not assigned a folder will be in
the Drive. If a folder is moved from a shared folder
the other people with shared folder access will lose
access to the file! Only file owners can permanently
delete a file!
-Create a class folder that all students can add and
edit:
If you assign default edit rights to your
shared folder students can rearrange, save, edit, add
and access content within the folder. For some
teachers and students this will not be a problem. If
you are worried about such open access see the
description for the individual student work folder
below. Note: You can also go in and assign
permission for individual files. A single shared class
folder for turning in and editing work leads to many
lost files, plagiarism worries and general file
confusion!
GAFE and Calendar
Google Calendar Basic Training
GAFE key to success: Create multiple
Read/watch:Multimedia Getting
Around Google Calendar Level 1
Read/watch: Multimedia Getting
Around Google Calendar Level 2
Read: Detailed print tutorial Level 3
Read/See: Visual Guide for Using
Google Calendar
calendars based on subjects/assignments/personal
needs
GAFE key to success: Get teachers on
board! How is your school using Google calendars
to inform colleagues, students and families of
events, assignments and other important
information?
GAFE key to success: Ideas?
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Teacher created homework calendar
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Video directions for creating a
homework calendar
Color code different events
Student create calendar task list to check off
when complete. (These can’t be shared)
Video for sharing calendars with peers,
students, families etc.
SPED teachers can monitor student and staff
homework calendars to verify organization,
progress etc.
Create project calendars for long assignments
Receive daily agendas via e-mail. See tip sheet
Embed google documents and files directly into
calendar
Give different people different rights (some can
view and some can add/edit)
Calendars update to various devices
Set SMS/email pop up reminders for each
calendar. See tip sheet
Use Labs for more functionality!
○ Use the Next Meeting lab, you'll see
your next meeting with a day/hour
countdown on the side of your calendar
and while making new events. See tip
sheet.
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Use the world clock lab to see time
zones. See tip sheet.
Publish to a class webpage
○ Example
Share via email
Share via link
GAFE and Forms
Learn how to distribute, collect and grade
student work using GAFE, Doctopus,
GAFE key to success:
Goobric, and Flubaroo.
Watch: 10 Minute Doctopus Tutorial :
Watch: Goobric Tutorial
Watch: Creating Class Folders with
Doctopus!
Read: Using Forms to collect IEP data
Read: Google Forms For SPED To Give Data
and Collect Feedback
Read: Flubaroo Overview
Watch: Using Flubaroo to Grade
● Develop a system for sharing links to
Google Forms. E-mail? Webpage?
Share doc? Calendar? QR Code?
● Randomize answer options
● In Doctopus set up the student folders
first!
Misc. Tips
With the latest release of Chrome, users can now search by voice in Chrome. Open a new tab or
visit Google.com, say "Ok Google” and search away. For more info, check out the Chrome blog:
goo.gl/d2OGTg
Streamline your Google Search (Supports increased organization and research skills)