BP REFINERY (BULWER ISLAND) PTY LTD
General Service Contract HSE
Requirements
TABLE OF CONTENTS
1.
Purpose .............................................................................................................................................3
2.
Definitions .........................................................................................................................................3
3.
References ........................................................................................................................................3
4.
Requirements ....................................................................................................................................4
4.1
4.1.1
4.1.2
4.1.3
4.1.4
4.1.5
4.1.6
4.1.7
4.1.8
4.1.9
4.1.10
4.1.11
4.1.12
4.1.13
4.1.14
4.1.15
4.1.16
4.1.17
4.1.18
4.1.19
4.1.20
4.1.21
4.1.22
4.1.23
4.1.24
4.1.25
4.2
4.2.1
4.2.2
4.2.3
4.2.4
4.2.5
4.2.6
4.3
4.3.1
4.3.2
Health, Safety & Environment .................................................................................................4
BP Contract Accountable Manager (CAM) ..............................................................................4
Contractor’s Contract Representative (CCR) ..........................................................................4
Compliance with Legislation and BP Site Rules ......................................................................4
Prohibited Items ......................................................................................................................4
Smoking..................................................................................................................................4
Safety Management Plan (SMP) including Environmental Management Plan (EMP) ..............5
Safety Equipment ...................................................................................................................5
Control of Work (CoW)............................................................................................................5
Job Hazard Analysis (JHA) .....................................................................................................5
Safety Data Sheets .................................................................................................................6
High Risk Construction Activities ............................................................................................6
Prescribed Activities................................................................................................................6
Work Health and Safety Advisor Requirements ......................................................................6
Personal Protective Equipment (PPE) ....................................................................................6
Emergency Response.............................................................................................................6
24-Hour Emergency Contact Details .......................................................................................7
Incident Reporting and Investigations .....................................................................................7
Near Miss and Hazard Reporting ............................................................................................7
First Aid ..................................................................................................................................7
Workers Compensation ..........................................................................................................7
BP HSE Audits........................................................................................................................7
Fitness for Work......................................................................................................................7
Random Drug and Alcohol (D&A) Testing ...............................................................................8
Work Hours and Fatigue Management ...................................................................................8
Occupational Health & Hygiene Monitoring .............................................................................8
Labour, Supply, Training & Competency .................................................................................8
Staffing Levels ........................................................................................................................8
Competency and Qualifications ..............................................................................................8
Inductions ...............................................................................................................................8
General Safety Induction (Construction Industry) ....................................................................9
High Risk Work .......................................................................................................................9
BP Defensive Driving Training ................................................................................................9
Contractors Equipment ...........................................................................................................9
General Condition ...................................................................................................................9
Breakdown ..............................................................................................................................9
Owner: Contractor HSE Assurance
Team Leader
Approver: Dring, Andrew M
Version: 5.0
Approval Status: Approved
OMS: 2.5 Working with Contractors
Doc Id: 6T3WP2U4JAE5-35-5
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Approval Date: 8/07/2015
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BP REFINERY (BULWER ISLAND) PTY LTD
4.3.3
4.3.4
4.3.5
4.4
4.4.1
4.4.2
4.4.3
4.4.4
4.5
4.5.1
4.5.2
4.6
Spark Containment ............................................................................................................... 10
Electrical Requirements ........................................................................................................ 10
Contractor Vehicles .............................................................................................................. 10
Logistics................................................................................................................................ 10
Crib Facilities ........................................................................................................................ 10
Lay Down Areas ................................................................................................................... 10
Hot Work Areas .................................................................................................................... 10
Meals .................................................................................................................................... 10
Organisation ......................................................................................................................... 11
Organisational Chart ............................................................................................................. 11
Subcontractors...................................................................................................................... 11
Contractor’s Confirmation ..................................................................................................... 11
NOTE:
The link below gives Contractors without BP intranet, access to the most current procedure version on
the internet. Contractors should check this link periodically to ensure they have the most current version.
http://www.bp.com/sectiongenericarticle.do?categoryId=9026996&contentId=7049444
Owner: Contractor HSE Assurance
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Approver: Dring, Andrew M
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1.
Purpose
The following are the minimum HSE requirements for all Contractors executing work at or on behalf of
BP Refinery Transition Project (RTP).
It is the Contractor’s responsibility to communicate the HSE requirements under the scope of work
covered in this Contract to all of their employees and subcontractors engaged to perform this scope of
work, and to demonstrate they follow them.
The HSE requirements under the scope of work covered in this Contract include:

All requirements referenced in this document, the General Service Contract HSE Requirements;
and,

Any specific requirements documented within each of the procedures relevant to your scope of
work; and,

Any specific requirements documented within the scope of work under this contract.
2.
Definitions
CAM – Contract Accountable Manager
JHA – Job Hazard Analysis
CCR – Contractor’s Contract Representative
MOC – Management of Change
CoW – Control of Work
PPE – Personal Protective Equipment
D&A – Drug and Alcohol
SMP – Safety Management Plan
EMP – Environmental Management Plan
WH&S – Work, Health & Safety
HSE – Health, Safety & Environment
WMS – Work Method Statement
3.
References

Work Health & Safety Regulations 2011

Workers Compensation and Rehabilitation Act 2003

Bulwer Island Site Rules Book
Owner: Contractor HSE Assurance
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4.
Requirements
4.1 Health, Safety & Environment
4.1.1 BP Contract Accountable Manager (CAM)
Each Contractor is assigned a BP CAM who is accountable, on BP’s behalf, for the overall performance
of a Contractor and to ensure that BP and the Contractor meet their obligations as stipulated in the
relevant Contract/s in a safe, productive, economical and collaborative manner.
4.1.2 Contractor’s Contract Representative (CCR)
The Contractor shall assign a CCR who is accountable, on the Contractor’s behalf, for the overall
performance of the Contract and to ensure that BP and the Contractor meet their obligations as
stipulated in the relevant Contract/s in a safe, productive, economical and collaborative manner.
4.1.3 Compliance with Legislation and BP Site Rules
All work carried out by or on behalf of the Contractor shall as a minimum be in accordance with relevant
legislation and standards. In addition to legislative requirements and specific details outlined in this
document, Contractors working at or on behalf of BP are required to adhere to the requirement of the
Bulwer Island Site Rules Book. The Site Rules Book summarises the site HSE expectations and will be
provided to each contract employee during the BP General HSE Induction.
In accordance with the requirements of Work Health & Safety legislation, BP assumes the role of
Principal Contractor for the duration of the works of this Contract. In this role, BP has the authority to
require Contractors to stop work if they are breaching their WH&S obligations. In addition to the
requirements outlined in this document, Contractors working on behalf of BP under the scope of this
contract must adhere to BP’s HSE requirements.
Depending on the HSE risk level of the scope of work within the contract, Contractors may be required to
participate in the Refinery’s Contractor Accreditation Program. This involves registration with an external
provider that BP use to manage Contractor company specific safety programs (currently ISNetworld).
4.1.4 Prohibited Items
The following items are prohibited onsite:

Fire arms (except authorised officers of the law or Australian Defence Force personnel when on
duty)

Explosives

Illegal drugs

Illicit substances

Alcohol

Cigarette lighters and matches
Additional information is available in the Site Handbook or from the Drug and Alcohol Policy.
4.1.5 Smoking
Smoking is prohibited onsite except for in designated smoking areas. Electronic lighters and matches are
provided at these locations.
Owner: Contractor HSE Assurance
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4.1.6 Safety Management Plan (SMP) including Environmental Management Plan (EMP)
The Contractor may be required to prepare a SMP (including an EMP) specific to the scope of work
outlined in their Contract. The SMP shall include details on how the Contractor will manage safety for all
of its operations and personnel on site during the course of the Contract.
A copy of the SMP may be requested to be provided to the BP CAM for comment and approval prior to
the Contract works commencing. The SMP shall include how the Contractor will ensure training and
personnel competence as well as ensuring the equipment used is ‘fit for service’.
BP intends to show continual improvement in environmental performance. BP does this by identifying
issues that have the potential to have an impact on the environment and ensuring these are
appropriately controlled.
Note – BP has a ‘no oil to ground’ policy.
4.1.7 Safety Equipment
BP provides some safety equipment. This includes items such as fall arrest equipment such as inertia
reels. In some cases specialist contractors may be required to bring their own equipment such as
Catalyst Handling. Specific safety equipment is to be supplied by the contractor.
Where equipment is supplied by BP it shall be treated with due care. Under no circumstances shall
safety equipment be modified from manufacturers’ specifications without appropriate BP approval. This
may lead to instant dismissal from the site.
4.1.8 Control of Work (CoW)
All work conducted under the scope of this Contract will be conducted in accordance with the BP CoW
process. BP operates a stringent permit to work system - the Contractor shall not commence any work in
the Refinery unless the appropriate permits have been granted.
Additional information on CoW is available in the Bulwer Island Site Rules Book and CoW Process and
Policy manual.
Other relevant procedures could include, but may not be limited to:

Confined Space Entry, RTP - Confined Space Entry Procedure;

Excavation, RTP - Excavation Procedure;

Working at Heights, RTP - Working at Heights Procedure;

Energy Isolation, RTP - Electrical Lockout Procedure;

Electrical Safety, RTP - Electrical Exclusion Zones for Cranes and EWPs;

Mobile Plant, RTP - Mobile Plant Procedure;

Grinders, RTP - Grinder Procedure;

Scaffolding, RTP - Scaffolding Procedure;

Barricading, RTP - Barricading Procedure;
4.1.9 Job Hazard Analysis (JHA)
The Contractor shall prepare a JHA or comparative risk assessments for all of its operations which have
a pre-task classification of ‘medium risk’ or ‘high risk’. Additional information on JHA requirements is
available in the JHA Procedure.
Owner: Contractor HSE Assurance
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The JHA procedure contains BP’s standard format for JHA’s, which represents the minimum detail
acceptable. The Contractor may use their own JHA, or similar risk assessment process, in their own
format if they contain at least the level of detail as the BP document. Use of alternative risk assessment
formats shall be subject to approval from the BP CAM.
All prepared JHAs shall be reviewed and approved by BP prior to the commencement of any work.
Where possible, JHAs should be submitted with the SMP.
4.1.10 Safety Data Sheets
The Contractor shall provide SDS’s for all chemicals/products they intend to use onsite for approval prior
to introduction to site.
BP maintains a list of SDSs of chemicals/products stored/used on site which can be accessed through
the BP Bulwer Island intranet or upon request. Chemicals/products intended for use onsite that are not
already on the BP SDS System must be accompanied by an approved SDS and Chemical Risk
Assessment.
4.1.11 High Risk Construction Activities
Contractors involved in High Risk Construction Activities (as defined under the Section 291, Work Health
& Safety Regulations 2011) must provide a compliant Work Method Statement (WMS) to their BP CAM
for approval prior to commencing work. If the Contractor is required to undertake a high risk construction
activity, BP will not allow work to commence without first being provided with a copy of a compliant
WMS. Compliant WMS’s are to be kept with the BP HSE Plan relevant to the work being undertaken.
4.1.12 Prescribed Activities
The Contractor cannot undertake any Prescribed Activities as defined in the Work Health & Safety
Regulations 2011 (Schedule 3), unless they are certified to do so.
4.1.13 Work Health and Safety Advisor Requirements
Contractors who provide 25 or more employees in any 24-hour period to service the Scope of Work
outlined in this Contract shall provide a safety representative, who has completed a minimum of a
Certificate IV in Occupational Health and Safety. The safety representative will form part of the Safety
Committee and is expected to attend each scheduled committee meeting. Further, the safety
representatives are also strongly encouraged to participate in the internal RTP audit programme.
4.1.14 Personal Protective Equipment (PPE)
The Contractor shall provide the necessary PPE in the appropriate quantity and comply with the relevant
Australian Standard/s. Task specific PPE requirements for the work being conducted must be stated in
the JHA / WMS submitted prior to the work commencing.
It is mandatory that Contractors comply with all requirements in the RTP - Personal Protective
Equipment Procedure and Bulwer Island Site Rules Book.
4.1.15 Emergency Response
All contract personnel shall be made aware of the BP’s emergency response protocols, signage and
muster point locations in BP’s HSE Induction. In the event of an emergency (highlighted by the sounding
of the site alarms) all contract staff must follow the protocols and adhere to any instructions provided by
Emergency Personnel.
Owner: Contractor HSE Assurance
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Approver: Dring, Andrew M
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4.1.16 24-Hour Emergency Contact Details
The Contractor shall provide their BP CAM with 24-hour contact phone numbers in the event of an
emergency or Industrial Relations issues. As a minimum the HR / IR Manager and Site Manager
afterhours numbers are to be provided.
4.1.17 Incident Reporting and Investigations
Contractors shall report all incidents that occur onsite to their BP CAM immediately. In the event of an
incident, the scene shall be preserved as far as reasonably practicable until a workplace health and
safety inspector arrives.
Contractors shall direct their staff to participate in incident investigations when requested by BP, if they
have been involved in the incident, or have knowledge that may assist in the investigation outcome.
Additional information on site requirements for incident reporting and investigations is available in the
Bulwer Island Site Rules Book.
4.1.18 Near Miss and Hazard Reporting
BP operates a Near Miss and Hazard Reporting process. This is a paper based system with a pocket
sized notepad used to record hazards and near miss information to enable learning and intervention
where appropriate.
All Contractors are strongly encouraged to use this system to ensure a safer workplace for everyone.
4.1.19 First Aid
BP provides first aid facilities and trained first aid personnel onsite. All injuries must be reported by
visiting the site medical centre.
Where a contractor employee attends the BP medical centre, their supervisor shall accompany them.
4.1.20 Workers Compensation
Contractors are required to hold an approved workers compensation insurance policy with WorkCover
Queensland (or state equivalent) covering all workers for the entirety of the Contract. Contractors are to
have in place a rehabilitation policy and procedure in line with the requirements of the Workers
Compensation and Rehabilitation Act 2003. If the contractor employs more than 30 staff they are
required to appoint a Rehabilitation and Return to Work Coordinator.
4.1.21 BP HSE Audits
BP reserves the right to audit the contractor’s onsite work and adherence to a HSE system, procedures,
the content of this contract and BP’s site rules and procedures.
4.1.22 Fitness for Work
All personnel entering the BP site, depending on the work they perform, may be required to have passed
a full medical examination and D&A testing. The RTP - Site Access Procedure outlines and defines the
type of worker and what level or if a medical is required. Contractors should contact their BP CAM to
ensure they have the latest copy of the procedure.
Owner: Contractor HSE Assurance
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Approver: Dring, Andrew M
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Note: Confirmation that a medical has been completed is required in order to receive a valid site access
card.
4.1.23 Random Drug and Alcohol (D&A) Testing
BP reserves the right to conduct random drug and alcohol testing. The Contractor shall comply with BP’s
drug and alcohol testing requirements. More information is available in the Bulwer Island Site Rules
Book.
4.1.24 Work Hours and Fatigue Management
BP has working hours and fatigue management procedure to ensure workers have adequate opportunity
to rest. Details of this procedure are in the ‘Site Handbook’ and Working Hours and Fatigue Management
Procedure.
4.1.25 Occupational Health & Hygiene Monitoring
BP has in place a comprehensive occupational health and hygiene monitoring program. Depending on
the work activity being undertaken or area of plant being worked on, occupational health monitoring may
be required. In the event such monitoring is required, contractor personal shall follow all instructions from
BP in relation to:

Exclusion zones;

Access requirements;

Personal Protective Equipment to be worn; and

Health surveillance requirements.
4.2 Labour, Supply, Training & Competency
4.2.1 Staffing Levels
The Contractor may be requested to provide a resource labour profile showing how they propose to
complete the Contract Scope of Work in the time frame allocated in the schedule. The Contractor shall
discuss staffing levels with the BP CAM to ensure they meet the Contract requirements.
4.2.2 Competency and Qualifications
The Contractor shall supply labour appropriately qualified to safely and competently complete the tasks
within their Contract work scope.
The Contractor is required to have a defined competency assurance process. A competency assurance
program is required for tasks including (but not limited to), high pressure water blasting, bundle
extraction and vacuum truck operations are some examples).
4.2.3 Inductions
Prior to commencing work on site all personnel are required to have completed inductions to cover the
work they intend to do. This may include the following:

BP HSE / H2S Induction (Mandatory for site entry).

Project Specific Induction.

Confined Space Entry.
Owner: Contractor HSE Assurance
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Approver: Dring, Andrew M
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
Alkylation Unit Induction.

Fire watch/Vessel Entry Watch/BA (Bottle) Watch.
Details of training received are to be recorded on each contractor’s personal training record cards are
held on their person at all times when on site.
4.2.4 General Safety Induction (Construction Industry)
All persons conducting work at BP Bulwer Island must have completed a general construction induction
(previously known as a blue card) training course recognised by QLD law.
Note - from 1 July 2009 QLD construction induction card (blue card) transitioned to the nationally agreed
format, which is referred to as the ‘construction induction card’ or white card. A person who holds an
existing blue card is not required to undertake further training or replace their blue cards as they continue
to be valid and are recognised in QLD. Blue cards issued before 1 July 2009 will continue to be
accepted by BP.
BP recognises construction induction cards from all states and territories (excluding NT who does not
currently have a regulatory requirement for construction induction training). This means that interstate
construction induction cards are recognised as evidence of meeting requirements for general health and
safety induction training for construction work under the Work Health and Safety Regulation 2011.
4.2.5 High Risk Work
Contractors required to undertake ‘high risk work’ (as per definition in Work Health & Safety Regulations
2011 - Schedule 3), will be required to hold the appropriate and current WH&S high risk work licence and
be capable of providing this qualification upon request. Persons who cannot provide proof of a licence
will be required to cease work, until such time as proof can be provided. All documentation shall be
forwarded as soon as practicable upon request. If appropriate qualification is not substantiated the
contractor may be asked to remove the employee from the site.
4.2.6 BP Defensive Driving Training
Contractors who drive on BP business, either on the Refinery or on public roads, are required to
complete an online BP defensive driving course. The frequency of the training is outlined in the RTP
HSE Management Plan.
4.3 Contractors Equipment
4.3.1 General Condition
All equipment brought onto the BP site by the Contractor, their employees and their subcontractors, shall
be ‘fit for service’. It shall have a full service history, which can be produced upon request. The
Contractor shall demonstrate to BP the key equipment reliability issues, and the proposed mitigation
plans in the event of a failure. The Contractor shall detail the equipment spares held at the site during
the operations. Where instructed by BP, the Contractor shall demonstrate the operation of equipment.
All equipment shall be within its current service endorsement period. Poor quality equipment or
equipment not within its current service endorsement shall be replaced at the Contractor’s expense.
4.3.2 Breakdown
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All contractors working at BP who are required to bring equipment to the site shall provide BP with an
outline of their breakdown and repair strategy on request.
4.3.3 Spark Containment
BP may request that any combustion engine equipment brought onto the Refinery by the contractor be
fitted with a spark arrest device. This includes welders, generators, pumps etc.
4.3.4 Electrical Requirements
All electrical equipment brought onto the BP Refinery shall be within a current electrical test period by a
registered electrical testing contractor. All electrical items shall be used with a suitable Residual Current
Device (RCD).
BP Instrument Control and Electrical (ICE) department may inspect any electrical items. Any noncompliant items will be immediately removed from site at the contractor’s expense.
4.3.5 Contractor Vehicles
BP strongly encourages all Contractors that supply vehicles to operate and maintain them according to
BP’s defined standard ‘GRP 3.7 Driving Safety’. If the Contractor requires the use of a vehicle to
complete their BP work scope, then they shall contact their BP CJR for a copy of the standard.
Some of the examples from the Standard include, but aren’t limited to:

Anti-lock braking system (ABS)

Air bags

Side impact protection

Emergency lights

Safety screens and load constraint features
4.4 Logistics
4.4.1 Crib Facilities
The Contractor shall advise the BP CAM of the crib and / or office facilities required to accommodate the
contract work force. BP provides crib and office facilities and will attempt to accommodate Contractor
requests.
4.4.2 Lay Down Areas
The Contractor shall specify required lay down areas for work or equipment. These shall be detailed as
an area in square metres (m2) and by dimensions. BP will try and accommodate requests.
4.4.3 Hot Work Areas
Prior to commencing work on site, the contractor shall advise if an area will be required for hot work (hot
work includes burning, welding and grinding activities). These areas are very restricted.
4.4.4 Meals
There is no canteen facility at the Refinery. Crib facilities will be fitted with fridges, boiling water,
microwaves and pie warmers.
Owner: Contractor HSE Assurance
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Approver: Dring, Andrew M
Version: 5.0
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4.5 Organisation
4.5.1 Organisational Chart
The Contractor shall provide an organisation chart clearly showing on-site and off-site personnel
associated with the execution of the Contract works. A current contacts list shall be provided to BP for
key personnel (including on-site and off-site personnel).
4.5.2 Subcontractors
All subcontractors must be prequalified by BP before being authorised to conduct work onsite. The
Contractor shall inform the BP CAM in advance if it’s proposed to use subcontractors in undertaking the
Scope of Work.
BP reserves the right to refuse the use of subcontractors.
4.6 Contractor’s Confirmation
The Contractor may be required to confirm to BP at the pre-commencement of their Contract, and then
at intervals identified by BP in their formal supplier performance meetings, the following:

Their employees and subcontractors engaged under the scope of work covered in this Contract
are competent; and,

Their equipment, the equipment of their employees and subcontractors, provided to perform the
scope of work covered in this Contract is fit for service; and,

Their work, the work of their employees and subcontractors, is carried out in compliance with the
requirements set out under the Contract.
Owner: Contractor HSE Assurance
Team Leader
Approver: Dring, Andrew M
Version: 5.0
Approval Status: Approved
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CONTRACTOR HSE ASSURANCE
AMENDMENT SHEET RECORD
Version
1.1
Date
Initiator
Reason
Section
Summary of Amendments
27/10/09
ASA
Update
All
Updated document following review to ensure
references to documentation, legislation and
BP rules was up to date.
1.2
6/11/09
ASA
Update
All
Review to ensure the documented reflected
current COW requirements.
1.3
5/08/10
GF
Updated
All
Review to ensure the documented reflected
current BP rules and legislation.
1.4
24/2/2012
MAS
Updated
All
New legalisation applications – removed
WPHS Act & Reg 2008 and replaced with
WHS Act & Reg 2011
Defined VOC,WHSO, & ISN Net world
requirements to align with BP Contractor
assurance management procedure
Removed WHSO definition and replaced with
Occ H&S qualified to Cert IV as a minimum.
Sign on sheet for contractors crib required to
ensure current daily listing of contractor staff
on site (For TAR’s only). Embedded
contractors have cardex on permanent cribs. –
CMER requirement.
Added 2011 (current) Site Rules book, and
current Medical forms, replacing old
superseded forms.
Clarified site access requirements and medical
requirements. E.g. – Medical may not be
required in some instances and referred to Site
access procedure as a definitive guide.
1.5
13/03/2012
AJA
Updated EMP
3.2 and
Removed section 5 Environment and
requirements post
5
incorporated the requirements into 3.2 (as
ISO14001 audit
3.2.1)
2.0
12/07/2013
AJA
New DMS
All
Convert to docx. No content change.
3.0
1/07/2013
GD
Review
All
New HSE template, incorporated changes to
new Contractor Management process,
summarised ISN requirements, added
requirement for contractors to annually confirm
competencies and that their equipment is fit for
service. Updated embedded docs (eg site
handbook, medical forms)
Owner: Contractor HSE Assurance
Team Leader
Approver: Dring, Andrew M
OMS: 2.5 Working with Contractors
Version: 5.0
Approval Status: Approved
Doc Id: 6T3WP2U4JAE5-35-5
Page: 12 of 13
Approval Date: 8/07/2015
Printed: 9/02/2016 5:49:00 PM
BP REFINERY (BULWER ISLAND) PTY LTD
CONTRACTOR HSE ASSURANCE
Version
Date
Initiator
Reason
Section
Summary of Amendments
4.0
07/08/14
GD
Update of BP
Sections
Addition of BP driver training requirements
driving
4.3.5 &
(4.2.6) and contractor vehicles (4.3.5)
requirements
4.2.6
Update to reflect
All
5.0
29/6/2015
GD
Amendments were administrative only.
new RTP
Includes changing references from Refinery to
organisation
RTP and removing references to CJRs.
HARDCOPY DISTRIBUTION RECORD
Postholder/Location of Controlled Hard Copy
Copy No.
Duplicate copy uploaded to BP Australia Website
http://www.bp.com/sectiongenericarticle.do?categoryId=9026996&contentId=7049444
Owner: Contractor HSE Assurance
Team Leader
Approver: Dring, Andrew M
OMS: 2.5 Working with Contractors
Version: 5.0
Approval Status: Approved
Doc Id: 6T3WP2U4JAE5-35-5
Page: 13 of 13
Approval Date: 8/07/2015
Printed: 9/02/2016 5:49:00 PM