Microsoft PowerPoint 2013
Answers to Review Questions
Lesson 1
1.
Which toolbar provides direct access to frequently used commands and can be customized to contain
commands you use regularly?
Quick Access Toolbar
2.
Which Ribbon tab opens into a full-screen window called Backstage view?
File Tab
3.
When creating a new presentation, which options are available in the Start screen?
You are presented an assortment of pre-designed templates or themes, an option to create a blank
presentation, or to search for available templates or themes online.
4.
Which orientation is the default for notes, handouts and outlines?
Portrait orientation
5.
What command is used to view multiple windows side-by-side.
In the View tab, Window group, click Arrange All
6.
What command is used to view multiple windows of the same presentation?
In the View tab, Windows group, click New Window
7.
What feature is used to ensure your file will convert smoothly to an earlier version of PowerPoint?
Check Compatibility
8.
Which presentation view is similar to the Normal view, displays an outline of the text within the
presentation and is useful for editing purposes?
Outline View
9.
Which presentation view displays thumbnails of all the slides, lets you change the order of slides by
dragging and dropping but cannot be used to edit the contents of slides?
Slide Sorter
10. In which presentation views can you view your slides in grayscale or black and white?
Normal, Slide Sorter, or Notes Page view
Lesson 2
1.
Why is it beneficial to use a theme when creating your presentation?
To give the presentation a professional modern look with consistent, unified design elements; such as
backgrounds, effects, colors, fonts, and graphics.
2.
Which individual aspects of theme can be customized?
Colors, fonts, effects and background styles
3.
How do you change a theme font to one of its pre-selected font groups?
Design tab, Variants group, More button, Fonts, click one of the font groups displayed.
4.
What is the purpose of slide layouts?
Slide Layouts define the structure, positioning, and formatting for all of the content that appears on a
slide.
5.
What determines the type and format of available presentation slide layouts?
The chosen theme.
6.
What is the quickest way to apply a combination of fill, border, and effect formatting to placeholders?
Quick Styles
7.
How do you position a guide at a precise measurement location?
Drag it to the specified measurement location as indicated on the guide when dragging.
8.
How do you incorporate an individual slide from a file containing an existing presentation into your
presentation?
On the Home tab, in the Slides group, click the New Slide arrow and click Reuse Slides, in the Insert
slide from: option, click Browse, then choose Browse File. The slides from that presentation appear in a
list in the task pane. You can then click a slide to insert it immediately into your current presentation.
9.
How do you rearrange slide in the slide thumbnail list?
Drag a slide to a new position or cut, copy and paste to rearrange slides.
10. What is the purpose of sections?
If you have many slides in a presentation, it can be helpful to group related slides into sections. The
audience does not see sections when you are presenting your slide show.
Sections of slides can be collapsed, hiding some slides from view, so that you can focus only on the
slides you are currently working on, or to allow different people to work on different parts of the same
presentation. Sections can be formatted, arranged and deleted as a group.
Lesson 3
1.
How do you demote a bullet?
To demote items in a list, on the Home tab, in the Paragraph group, click Increase List Level; or position
the cursor at the beginning of the bulleted or numbered paragraph and press TAB; or position the
cursor at the beginning of the bulleted or numbered paragraph and press ALT+SHIFT+RIGHT ARROW.
2.
How do you copy formatting from one paragraph to another?
The Format Painter allows you to copy formatting from any object, including text, to another object
anywhere in the presentation.
3.
How do you cut or copy multiple items and paste them all later?
You can use the Office Clipboard to cut or copy multiple items. You can collect up to 24 items in any
order onto the Clipboard, as long as the Clipboard pane is visible (otherwise only a single item is saved
at any one time).
4.
How do you move items from one slide to another slide?
You can move or copy text from one slide to another using the Cut, Copy, and Paste functions. Cut
removes text from one place, Copy makes a copy of the text, and Paste places either cut or copied text
into another location.
5.
How do you adjust the spacing between characters in a title?
Use the Character Spacing option in the Font group on the Home tab to adjust the spacing between
characters (letters).
6.
How do you set the height and width of a text box to exactly 2"?
To specify an exact height and width, under Drawing Tools, on the Format tab, in the Size group, click
or type in a height or width and press ENTER; or right-click the border of the text box and click Size
and Position to open the Format Shape pane; or under Drawing Tools, on the Format tab, in the Size
group, click the dialog box launcher to open the Format Shape pane with the Size & Properties
category displayed.
7.
How do you align a group of text boxes to the left?
Use the Distribute Horizontally option to arrange the text boxes from left to right on the slide with
equal space between each.
8.
How do you rotate a text box to a specific angle?
To rotate a text box to a specific angle, click and drag the rotation handle above the text box or in the
Format Shape pane, type or select a rotation degree.
9.
How do you format a text box with two columns of text?
On the Home tab, in the Paragraph group, click the Add or Remove Columns button. Select the
number of columns desired or click the More Columns option to open the Columns dialog box.
10. How do you add an effect to a WordArt object?
You can apply effects to WordArt objects just as you would to text boxes. Under Drawing Tools, on the
Format tab, click the arrow for Text Effects.
Lesson 4
1.
How do you add a primary horizontal axis title to a chart?
Click the Chart Elements side button, select Axis, and select Horizontal; or, on the Chart Tools Design
tab, in the Chart Layouts group, select Add Chart Element, click Axis Titles, and select Primary
Horizontal.
2.
How do you hide a chart legend?
From the Chart Elements list, select Legend and then click None.
3.
How do you add a row to a table?
Under Table Tools, on the Layout tab, in the Rows & Columns group, click Insert Above or Below; or
use the Draw Table button on the Table Tools Design tab, in the Draw Borders group, to draw the rows.
4.
How do you edit chart data?
Click a chart to select it and then, under Chart Tools, on the Design tab, in the Data group, click Edit
Data; or right-click on a chart, point to Edit Data, and click Edit Data or Edit Data in Excel 2013.
5.
How do you filter a chart to prevent it from showing a specific series?
Click the Filter side button, then select the series you do not want displayed.
6.
How do you merge table cells vertically?
To merge table cells vertically, select the cells you want to merge and then right-click and select
Merge; or, on the Table Tools Layout tab, in the Merge group, select Merge Cells.
7.
How do you change the direction of text in a table cell?
Select the cell and, on the Table Tools Layout tab, in the Alignment group, click Text Direction, and
then select one of the Text Direction options
8.
How do you apply a table style to a table?
Select the table and then, on the Table Tools Design tab, in the Table Styles group, select a style from
the gallery.
9.
How do you add a header row to a table?
Under Table Tools, on the Layout tab, in the Rows & Columns group, click the appropriate option; or
use the Draw Tables button on the Table Tools Design tab, in the Draw Borders group to draw
additional rows or columns. Then on the Table Tools Design tab, Table Styles Options group, select
Header Row.
10. How do you embed an Excel worksheet in a presentation?
When you insert the Excel workbook, it is automatically embedded into the PowerPoint document. To
insert an Excel workbook directly into a slide, on the Insert tab, in the Tables group, click the arrow for
Table, and click Excel Spreadsheet.
Lesson 5
1.
How do you change a shape from an oval to a rectangle without removing the oval and inserting a
rectangle?
Use the change shape option.
2.
How do you display the Selection Pane?
On the Home tab, in the Editing group, click Select and then click Selection Pane.
3.
What is the difference between grouping shapes and merging shapes?
Merging shapes is used to create a new shape, whereas grouping shapes treats the individual shapes
as one shape, but allows you to modify individual shapes in the group.
4.
What sources can be used to insert pictures?
Pictures can be inserted into your presentation either using your own files or from files found online
using Bing Image Search, Office.com Clip Art, Facebook, Flickr, and SkyDrive.
5.
How do you create SmartArt from an existing list?
To convert existing text to SmartArt, select the text and, on the Home tab, in the Drawing group, click
Convert to SmartArt, and select the layout desired.
6.
How do you quickly remove SmartArt graphic formatting?
Choose Reset Graphic, in the Reset group, on the SmartArt Tools Design tab.
7.
How do you change the layout of SmartArt graphics?
To change the SmartArt graphic layouts, under SmartArt Tools, on the Design tab, in the Layouts
group, click More; or right-click the SmartArt graphic and click Layout on the SmartArt enhanced mini
toolbar.
8.
How do you quickly change the colors of all the shapes in a SmartArt graphic?
To change the colors of all the shapes in the SmartArt colors, under SmartArt Tools, on the Design tab,
in the SmartArt Styles group, click Change Colors, or right-click the SmartArt graphic and click Color on
the SmartArt mini toolbar.
Lesson 6
1.
What option can be used to ensure your presentation will play back properly when used on other
computers?
To avoid playback issues when sharing your presentation with others or when using other computers,
use the Optimize Media Compatibility button in the Info section of the File tab.
2.
How do you decrease the file size of a presentation that contains audio and video?
To reduce the size of the file, use the Compress Media option in the Info section of the File tab. You
can choose from Presentation Quality, Internet Quality, or Low Quality.
3.
How does the application of a slide transition differ from an animation effect?
Transitions are applied to the entire slide while animations are applied to individual objects on the
slide.
4.
How do you adjust the speed of a transition?
Enter an amount of time in the Duration box. Shorter time durations advance the slide faster, while
longer durations advance the slide more slowly.
5.
How do you change the direction of a transition?
To change the direction of a transition use the Transition Effect Options on the Transitions tab.
6.
Which menu option allows you to change the shape, color, or direction of an animation?
The Effects Options menu.
7.
How do you add sound to an animation?
Use the Sound option in the Enhancements section of the effect setting dialog box.
Double-click the animation in the Animation Pane, or right-click and click Effect Options to open the
effect settings dialog box.
8.
Name two methods to adjust the duration or speed of an animation.
On the Animations tab, in the Timing group, use the arrows or enter a specific time in the Duration
box; or
right-click the animation in the Animation Pane, click Timing, and then select a preset duration from
the Duration list; or
double-click the animation in the Animation Pane, click the Timing tab, and then select a preset
duration from the Duration list, or
in the Animation Pane, point to the right or left edge of the duration box and drag it to the desired
time. Dragging the left side adjusts the start time while dragging the right side adjusts the end time.
9.
How do you rearrange the order of animations?
Rearrange the order of animations using the Reorder buttons at the top of the Animation Pane by
dragging an animation up or down in the Animation Pane list, or by choosing an option from the
Timing group of the Animations tab.
10. How do you remove an animation effect?
Click the animation in the Animation Pane and press Delete, or right-click the animated item in the
Animation Pane and click Remove.
Lesson 7
1.
How can you create a presentation that automatically runs as a slide show but can’t be navigated by
the viewer?
Select Browse at a kiosk (full screen) to automatically loop the presentation slides and use preset
timings. Viewers do not have control over advancing the presentation slides.
2.
How do you open the Comments pane?
On the Review tab, click the Show Comments arrow and then click Comments Pane; or click the
Comment button on the status bar; or double-click a comment icon.
3.
How do you reply to a comment?
Click to select the comment and then click Reply. Type your reply in the comment box. To finish, click
outside the comment or press Tab.
4.
What is one way to see changes made to a copy of a presentation?
You can compare two presentations. Open one version and then, on the Review tab, in the Compare
group, click Compare. Open the second version and click Merge.
5.
What three types of issues are reported by the Accessibility Checker?
Errors, warnings, and tips.
6.
How do you rehearse timings for a slide show presentation?
To rehearse timings, on the Slide Show tab, in the Set Up group, click Rehearse Timings.
7.
What is the purpose of Presenter view?
Presenter view is a great way to view your presentation with your speaker notes on one computer
(your laptop, for example), while the audience views the note-free presentation on a different monitor
or projected on a screen.
8.
What is an annotation?
The pen and highlight options mark slide content, and these markings are referred to as annotations or
ink markup.
9.
How do you print slide notes pages?
On the File tab, click Print then under Settings, click the down arrow next to Full Page Slides, and under
Print Layout, click Notes Pages.
10. How do you print presentation handouts?
To print handouts, on the File tab, click Print then under Settings, click the down arrow next to Full
Page Slides, and under Handouts, click the layout desired.
Lesson 8
1.
How do you apply a password to prevent unauthorized persons from opening a presentation?
On the File tab, in the Info panel, click Protect Presentation and then click Encrypt with Password.
2.
How can you mark a document as final?
On the File tab, in the Info panel, click Protect Presentation and then click Mark as Final.
3.
How can you remove hidden and personal information from a presentation?
Run the document inspector, click File, Info, click Check for Issues then click Inspect Document.
4.
How can you save the slides in a presentation as separate images?
On the File tab, in the Export panel, click Change File Type, click PNG Portable Network Graphics or
JPEG File Interchange Format, and then click Save As; or, on the File tab, click Save As, click the arrow
for Save as type, and then click either PNG Portable Network Graphics or JPEG File Interchange Format;
or, press F12, click the arrow for Save as type, and then click either PNG Portable Network Graphics or
JPEG File Interchange Format.
5.
How can you compress pictures to reduce the presentation file size?
On the Format Picture Tools tab, in the Adjust group, click Compress Pictures.
6.
How can you save the slides in a presentation as separate slides so they can be reused in other
presentations?
You can reuse published individual slides in multiple presentations, such as a slide that contains your
company mission statement, organization structure, or contact information.
To publish a presentation, in File, click Share, in the Share panel click Publish Slides and then click the
Publish Slides button or right-click a slide and click Publish.
7.
What are the steps to print presentation handouts in shades of gray?
On the File tab, click Print; or press CTRL+P and set the Color option to Grayscale.
8.
What are the steps to save a presentation as a video?
On the File tab, in the Export panel, click Create a Video; or, on the File tab, click Save As, click the
arrow for Save as type, and then select either MPEG-4 Video or Windows Media Video; or, press F12,
click the arrow for Save as type, and click either MPEG-4 Video or Windows Media Video.
9.
How do you delete the cropped areas of all images in the presentation?
Select the picture and then on the Format Picture Tools tab, in the Adjust group, click Compress
Pictures. Under Compression Options, select the Delete cropped areas of pictures check box.
10. What are digital signatures?
Digital signatures are electronic signatures that verify that electronic documents, such as email
messages, came from the person who signed the document. They also confirm that the information
contained in the document has not been altered.