2016 Replacement Heifer Show
Texoma Exhibition Livestock Show
2016
REPLACEMENT HEIFER
RECORD BOOK
BY:
Replacement Heifer Record Books
2015-2016
Record books should be used to record all expenses relating to your replacement
heifer project beginning at the first validation date and ending at the second
validation, this includes the purchase cost of the heifers. The record book should
be turned in to ______________________, at the time of show check in. The
record book may be typed or hand written. Record books will not affect the final
order of placing in the replacement heifer show but will count towards the Jr.,
Intermediate and Sr. Stockman awards. Record books will be judged by an
impartial judge. Scoring will be based on the accuracy of the record keeping,
organization of records, completeness of records and legibility of documentation.
Record books should be returned as they were received. Additional records may
be included such as receipts, vaccination or breeding records. Each student
showing replacement heifers MUST turn in a record book. Record books must be
signed prior to turn in. Completed record books should be turned in as they were
received and in the original binding to insure fast and accurate judging and scoring.
Name: __________________________________________
4-H Club: ________________________________________
FFA Chapter: _____________________________________
Student Signature: ________________________________
Date: ___________________________________________
Final Score: ______________________________________
Stockman Award Record Sheet For:
__________________________________
Interview with
Judge
Appearance
Possible
40
10
Projection
Knowledge of
Project
Representation of
heifers
10
10
Participation
1st Validation
Possible
50
10
2nd Validation
10
1st Field Trip
10
2nd Field Trip
10
3rd Fields Trip
10
Record Book
Possible
40
15
Complete
Analysis
Daily Gain
Calculation
Expenses Ledger
Actual
Sr. / Int. / Jr.
(Circle)
Interview By:
Student, animals and pen
Voice projection, attitude and politeness.
Questions from list to study. 5 questions
minimum.
Know your heifers and be able to discuss
them. Sell them to the judge!!
10
Actual
Students Involvement
Y/N
Y/N
Y/N
Y/N
Y/N
Actual
Verified By:
Verified By:
Verified By:
Verified By:
Verified By:
Judged By:
Analysis is complete and accurate
5
Daily gain is calculated
5
Expenses ledger completed
Weekly Activity
5
Weekly activity log shows details of project
Organized and
Conforms
10
Pen Inspection
Possible
20
20
Cleanliness and
proper displays
Organized, Legible and conforms to the
rules.
Actual
Judged By:
Pens should be clean and kept up and all
displays shall conform to show rules
EXPENSE SHEET
All expenses related to your Replacement Heifer Project are to be shown on
your expense sheet. Enter the date, expense item, quantity or unit, price per
unit, and the total cost each time an expense is incurred. These expenses
are to include the initial cost of the heifers, feed, hay, vet costs, pasture rent/
or pen rent, winter pasture, concentrates, minerals and salts. Calculate the
expense for hauling each time you haul your heifers and enter the amount
on the date the expense is incurred. Labor cost should be calculated for the
total time spent on your project and should be entered at the end of each
month. Skip one line between months.
Use the following amounts to calculate expenses for pen rent, pasture rent,
winter or oat pasture, hauling cost and labor cost:
PEN RENTAL……………………………………..$5.00 MONTH /PER
HEIFER
PASTURE RENTAL…………………………………5.00 MONTH/ PER
HEIFER
WINTER WHEAT OR OAT PASTURE……………….15.00 MONTH/ PER
HEIFER
HAULING COST……………………………………………….0.555 PER MILE
LABOR COST…………………………………………………7.25 PER HOUR
Example
2016 Replacement Heifer Record Book Expenses Pg. 1
Date
Expense Item
Quantity
Price/Unit
Total
Cost
950.00
149.50
42.00
29.00
1170.5
Aug 29
Aug 29
Aug 29
Aug 29
Aug
Hay Square bales from Rafter D
Textured Feed from Bear Creek Feed Store
Mileage to Rafter D and Feed Store
Labor load and unload and stack hay and feed
Totals
100
10
75
4 hrs
9.5
14.95
.55
7.25
Sep 1
Sep 1
Sep 1
Sep 1
Sep 1
Sep 19
Heifer Purchase Braford Heifers
Mileage for hauling
Pasture Rent
Calfhood Vaccinations
Dehorn
Hauling from home to Validation
3
250
3
3
3
60
2200.00
.55
5.00
50
100
.55
6600.00
137.5
15.00
150
300
33.00
Sep 19
Validation pen of 3
3
10
30.00
2016 Replacement Heifer Record Book Expenses Pg. 1
Date
Expense Item
Page Total
Quantity
Price/Unit
$
Total
Cost
2016 Replacement Heifer Record Book Expenses Pg. 2
Date
Expense Item
Page Total
Quantity
Price/Unit
$
Total
Cost
2016 Replacement Heifer Record Book Expenses Pg. 3
Date
Expense Item
Page Total
Quantity
Price/Unit
$
Total
Cost
2016 Replacement Heifer Record Book Expenses Pg. 4
Date
Expense Item
Page Total
Quantity
Price/Unit
$
Total
Cost
2016 Replacement Heifer Record Book Expenses Pg. 5
Date
Page 5 Total
Page 4 Total
Page 3 Total
Page 2 Total
Page 1 Total
Total of all Expenses
Expense Item
Quantity
Price/Unit
$
$
$
$
$
$
Total
Cost
Replacement Heifer Cost Analysis
Start Date (First Validation) ________________________________
End Date (Second Validation)_______________________________
Number of Days in Project _________________________________
1. Number of heifers fed
2. Total final weight of heifers
3. Total starting weight of heifers
4. Total gain in pounds
(Subtract Item 3 from Item 2)
5. Average gain in pounds per heifer
(Item 4 divided by item 1)
6. Total days on project
7. Average daily gain per heifer
(Item 5 divided by item 6)
8. Total feed and pasture cost
(Initial cost of heifers not included)
9. Total cost of all expenses
(Initial cost of heifers not included)
10. Purchase price of heifers
(Total of all heifers)
11. Interest Cost
(Item 10) X (Item 6) X .0975 divided by 365
12. Total cost of project
(Item 9 + Item 10 + Item 11)
13. Average cost per heifer for project
(Item 12 divided by number of heifers)
14. Break even per pound per head
(Item 12 divided by item 2)
15. Cost of gain
(Item 8 divided by item 4)
Student Name: _______________________________ Date: ________________________________
Example
2016 Replacement Heifer Record Book Weekly Activity Log
Dates
Activity
Sep 10Sep 18
Drove to Wharton Texas and picked up 3 heifers. Drove Heifers home. Fed medicated receiving
chow and hay. Hauled heifers to vet for vaccinations and dehorn. Still feeding medicated receiving
chow with hay. All 3 are in smaller trap for now. Checking daily. Dehorn scabbing looks good.
Loaded heifers and hauled to no name cattle company for 1st validation. Weighed and ear tagged
all 3 heifers to show. Returned home and turned heifers back out in small trap. Fed medicated
receiving chow and hay.
Checking heifers daily. Doing well in trap with Bermuda grass. Finished medicated receiver after 14
days. Only giving about 3 lbs of textured feed and pasture daily. Dehorn scabbing gone and all are
well. Heifers are settling down and will come to feed troughs when called.
Sep 19
Sep 20Sep 27
2016 Replacement Heifer Record Book Weekly Activity Log
Dates
Activity
Record Book Weekly Activity Log
Dates
Activity
2016 Replacement Heifer Record Book Weekly Activity Log
Dates
Activity
Breeding Soundness Examination Certificate
(Single Animal)
Replacement Heifers
Breed: __________________________________ Age: ____________________
ID Tag # _______________________ Owner: ___________________________
Evaluation:
Reproductive
Tract Normal
For Age
Physically
Sound
Ovarian
Development
Normal for Age
C.L. or Follicle
Present
Pathology
Detected by
Rectal Exam or
Ultrasound
Pregnant
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
I certify that the animal listed above was examined by me and found to be reproductively
sound with its breeding status as recorded above.
____________________________________ Date: ___________________
Certified Veterinarian
Comments:
Breeding Soundness Examination Certificate
(Single Animal)
Replacement Heifers
Breed: __________________________________ Age: ____________________
ID Tag # _______________________ Owner: ___________________________
Evaluation:
Reproductive
Tract Normal
For Age
Physically
Sound
Ovarian
Development
Normal for Age
C.L. or Follicle
Present
Pathology
Detected by
Rectal Exam or
Ultrasound
Pregnant
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
I certify that the animal listed above was examined by me and found to be reproductively
sound with its breeding status as recorded above.
____________________________________ Date: ___________________
Certified Veterinarian
Comments:
Breeding Soundness Examination Certificate
(Single Animal)
Replacement Heifers
Breed: __________________________________ Age: ____________________
ID Tag # _______________________ Owner: ___________________________
Evaluation:
Reproductive
Tract Normal
For Age
Physically
Sound
Ovarian
Development
Normal for Age
C.L. or Follicle
Present
Pathology
Detected by
Rectal Exam or
Ultrasound
Pregnant
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
I certify that the animal listed above was examined by me and found to be reproductively
sound with its breeding status as recorded above.
____________________________________ Date: ___________________
Certified Veterinarian
Comments:
Placing Points 240 available
Judging of Cattle
Veterinary Report
Weight Gain Bonus
83%
6%
10%
Possible Points
200
15
25
Total for placing
200 Points available based on judging of cattle condition at show
15 points for positive certification
25 points for pen making daily gain target BONUS
Total
240
Tie Breaker = Placing + Record Book, then + Interview, then + Participation
Judging of Cattle (2 judges)
Uniformity
Appearance/Body
Muscle Depth/ Capacity
Structure/Soundness
Adaptability
Reproductive Soundness (visual)
Disposition
200
40
30
30
30
30
30
10
Based on deductions from judges per item
Set of heifers uniformity to each other
Heifers are not over or under conditioned
Shows capacity to support calving and growth
Structurally sound and desirable for herd replacements
Breed is adaptable to conditions where heifers are offered
Show traits desired for positive reproduction success
Heifers disposition at show given sourroundings
Veterinary Report
Satisfactory Breeding Certificate
15
15
Veterinary breeding certificate of animal reproductive health
Certificate filled out and all items found satisfactory by Veterinarian
Weight Gain Bonus
Meeting Weight Gain
25
25
Sift at < 1.0 lb/day at final weigh in
25 Points for meeting weight gains
Interview with Judge
Appearance
Projection
Knowedge of Project
Representation of heifers
40
10
10
10
10
Judge interview with student
Student, animals and pen
Voice projection, attitude and politeness.
Questions from list to study.
Salesmanship. Represent your heifers for sale.
Participation
1st Validation. Sep. 19, 2015
2nd Validation Mar 5, 2016
Field Day Presentation TBD Oct-Nov
Field Day Presentation TBD Nov-Dec
Field Day Presentation TBD Jan -Feb
50
10
10
10
10
10
Students involvement in the commercial heifer experience
Student must be present to receive points
Student must be present to receive points
Student must be present to receive points
Student must be present to receive points
Record Book Review
Complete Analysis
Daily Gain Calculation
Expense Ledger
Weekly Activity
Organized and conforms
40
15
5
5
5
10
Recordbook overall score by total of items listed counts to Stockman award only
Analysis is complete and accurate
Daily gain is counted and accurate
Expenses ledger is complete
Weekly activity shows details of the project from beginning to end
Organized, legible and conforms to record book requirements
Pen Inspection
Cleanliness of pens and displays to be judged by
a randon committee during stay at the show.
20
Students responsibility for feed, water and cleaning of pens.
Pens should be kept clean and all pen displays shall conform to show rules.
Stockman Points
Interview
Group Participation
Record Book
Pen Inspection
Total
Stockman Jr., Intermediate and Sr.
20
Possible Points
40
50
40
20
150
Total of all points generated by placing points with record book added
Points for oral interview with judge
Points gained for activities attended and overall participation
Maintain accurate and descriptive recordbook with details
Upkeep with pens and displays at the show
Stockman points for prize buckle Jr, Intermediate and Sr Division
Tie Breaker = Stockman points + Placing Points, then closest to GC
Jr Division = 8-11 yrs old
Intermediate = 12-14 yrs old
Sr. Division = 15-19 yrs old
2016 Texoma Exhibition Livestock Show
Replacement Heifer Division
Interview Questions
Jr. Division: 8-11
1. What Breed are your heifers?
2. What breeds are crossed to make your heifers?
3. What was your average daily gain on your pen of heifers?
4. How can you verify that your heifers were brucellosis vaccinated?
5. What type of parasite are lice considered?
6. How many stomachs does a cow have?
7. Name 2 nutrients in your heifers feed.
8. What was the most important thing you learned from your replacement heifer project?
9. What was the hardest part of your project?
10. Would you like to show replacement heifers again next year?
Intermediate Division: 12-14
1. What breed are your heifers?
2. Where did the crosses that make your breed originate? What country or Countries?
3. What was your average daily gain on your pen of heifers?
4. Name 2 ways of deworming cattle.
5. What type of parasite are worms considered? Internal or external?
6. What was the minimum daily average weight gain for your heifers to be eligible to show?
7. Name 2 nutrients in your heifers feed.
8. What was the most important thing you learned from your replacement heifer project?
9. What did part of the replacement heifer program did you find most challenging?
10. Would you like to show replacement heifers again next year?
Sr. Division: 15-19
1. What breed are your heifers?
2. By TELS Rules what was the minimum weight each heifer had to weigh at the first validation?
3. How do you calculate the average daily weight gain for your pen of heifers?
4. What are the 2 main factors in your heifers reaching puberty?
5. Why is a balanced feed ration important?
6. What is the gestation period for cattle?
7. Name 2 vaccinations your heifers received as calf hood vaccinations.
8. When a veterinarian palpates a heifer, what is he/ she trying to determine?
9. What do you consider the most important factor in selecting a bull to breed your heifers to?
10. Would you like to show replacement heifers again next year?
Replacement Heifer Division
Director: Stacy Pervis
Committee: Jeff Sargent, Bobby Massey, Matt Hardenburg, Hoyt Ivey, Colton Douglas
1.
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12.
13.
2 heifers constitute a pen. Only 2 or 3 heifers will be eligible to be shown. Each pen may not exceed 3 heifers per
project. The exhibitor must own all heifers. There will be no family entries. Class will be open to commercial or
registered heifers. No additional points for registered heifers. Registration transfer paperwork to be provided at
final weigh in.
Heifers must be weighed and tagged at first validation. First validation schedule Sept. 19, 2015 at No Name Cattle
Company in Bells Texas from 8am -12pm. Entry fees of $35 per pen, 2-4 pens $30 per pen & 5 or more pens $25
per pen are due at first validation weigh in. Exhibitors must provide proof of calf hood vaccination including
brucellosis.
Pens of heifers must weigh a minimum of 400 lbs each. Heifers not meeting the minimum weight requirement will
be sifted.
There will be 2 Divisions. One for open heifers & one for bred heifers. Each heifer has to have been vet checked
within 2 weeks of the 2nd validation to provide proof of pregnancy. Open heifers will show against open heifers in
division and bred heifers show against bred heifers in division. NOTE: If a heifer has calved before the second
validation she may show with calf at side and will be shown in the bred division. She must still comply with the
minimum daily gain requirement to receive the points for daily gains. If any 1 heifer in a pen is bred, the entire pen
will show in the bred division. Each division will have 1st and 2nd place. Overall there will be Grand Champion and
Reserve Champion picked from the total show of heifers. (Example: Grand and reserve may come from either or
both divisions based on the judges placing overall)
Animals may be grazed or fed, and will be judged as replacement heifers. No nurse cows will be allowed. Each
heifer is expected to gain an average of 1 pound(s) per day from 1st weigh in until 2nd weigh in. Any pens not
meeting 1 pound (s) /day average will receive 0 points for weight gain. Students will be instructed on the
calculations for target daily gains for each set of heifers. For each pen that meets the target daily gain a bonus of
25 points will be added.
Final weigh in date February 27, 2016 (161 days) at No Name Cattle Company in Bells Texas 8am – 12pm.
Exhibitors must provide reproductive certification and record book at the time of weigh in.
If hair is clipped/torched, it should be done at least 30 days prior to last validation. Heifers should not look “too
fresh” on show/sale day.
Livestock show check in Wednesday March 2, 2016. Pens must be in place by 11am. Heifers will be penned
immediately upon arrival. Show at 3pm. Auction will be held Friday March 4 at 1030am. Animals will be
released once sale is complete and buyers have settled with the livestock office.
It is the responsibility of each exhibitor to clean his/her pen and alley daily. Each exhibitor is responsible for
getting his or her pens ready before check in day. The chairmen will assign pen numbers prior to check in. Items
allowed for display are: Exhibitor sign (name & 4-H group/FFA Chapter) Breeder & Pen #. Feed & water
pans/buckets must be removed after use. No bedding is allowed. Cleanliness of pens will be judged by a random
committee and points (up to 20 points) will be awarded counting towards stockman award.
Heifer judging scores, reproduction certificate and weight gain verification, will affect the final placing. Record
book scoring, participation points and interview will determine the Jr., Intermediate and Sr. Stockman award. Jr.
Stockman students will be between 8 and 11 years old, Intermediate Stockman 12-14 and Sr. Stockman students
will be between 15 and 19 years old. Tie breaker will be Stockman points, then placing points, then closest to
Grand Champion Pen.
Two (2) individuals that are operators in the cow calf industry will perform judging. Judges will be sought that
have no preference to any exhibitor. Each judge will score each pen of heifers. There will be a student’s interview
on Saturday of the final weigh in for the Record books and questions. This will go towards the Stockman award.
Judges should make every effort not to score an exhibitor with the same score to avoid a tie. *Judges score sheet to
be included with the rules.
All pens of Heifers are required to sell. If an animal(s) is lost and the number of heifers falls below 2, the exhibitor
is not eligible to compete for Grand or Reserve in the show, but will be allowed to interview and sell their
remaining heifer. The floor price will be established prior to show based on the Durant Livestock Sale results
Thursday March 3, 2016. This floor price will be the minimum pricing established for the auction. No pens will
sell for less than this floor price.
Pens will be sold as pens. No single animal will sell with the exception of Rule# 12.
14. Pens will be awarded 1st and 2nd Bred Division, 1st and 2nd Open Division, Grand Champion Overall and Reserve
Grand Champion Overall followed by third place thru the final number of exhibits. Grand and Reserve will receive
buckles. Jr., Inter. and Sr. Stockman winners will receive awards.
15. There will be Field Days throughout the year. These will count as participation point that will go toward the
Stockman for each age division. These will be announced as they are scheduled. The first field day will be the 1st
validation of heifers September 19th, 2015 at No Name Cattle Company in Bells, Texas. Students must be present
at the field day in order to receive points.
16. There will be a 3% commission on the sale of each pen. If pen does not sell above the floor price and the exhibitor
chooses not to sell to the floor buyer, the Exhibitor is required to pay TELS a 1.5% commission on floor price
value of the pen. Floor price will be established the Thursday prior to the sale based on current market values at
the Durant Livestock Commission.