APRIL 2015
93.671
Family Violence Prevention and Services/Grants for Battered
Women's Shelters Grants to States and Indian Tribes
State Project/Program:
FAMILY VIOLENCE PREVENTION & SERVICES GRANT
U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
ADMINISTRATION FOR CHILDREN AND FAMILIES
Federal Authorization:
Funding was initially authorized through the Family Violence Prevention and
Services Act, which was enacted in Sections 301-313 of Title III of the Child
Abuse Amendments of 1984 (P.L. 98-457). The Act was amended and
reauthorized in 1988, 1992, 1994, 1996, 2000, 2003, and most recently in the Title
III of the Child Abuse Prevention and Treatment Act, as amended by Public Law
(P.L.) 111-320, enacted December 20, 2010 (42.U.S.C. § 5101, et. seq.); Family
Violence Prevention and Services Act (42 U.S.C. § 10401, et seq., as amended by
P.L. 111-320).
North Carolina Department of Administration
NC Council for Women
Agency Contact Person – Program
Address Confirmation Letters To:
Gale Wilkins
Executive Director
NC Council for Women
1320 Mail Service Center
Raleigh, NC 27699-1320
919-733-2455
Barbara Roper
Chief Financial Officer
NC Department of Administration
1306 Mail Service Center
Raleigh, NC 27699-1306
Agency Contact Person – Financial
Debra Neal
Finance Manager
NC Department of Administration
1306 Mail Service Center
Raleigh, NC 27699-1306
919-807-2478
The auditor should not consider the Supplement to be “safe harbor” for identifying audit procedures to apply
in a particular engagement, but the auditor should be prepared to justify departures from the suggested
procedures. The auditor can consider the supplement a “safe harbor” for identification of compliance
requirements to be tested if the auditor performs reasonable procedures to ensure that the requirements in
the Supplement are current.
The grantor agency may elect to review audit working papers to determine that audit tests are adequate.
Auditors may request documentation of monitoring visits by the State Agencies.
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FAMILY VIOLENCE PREVENTION AND SERVICES GRANT
I. PROGRAM OBJECTIVES
The program objective is to assist States and Native American Tribes and Tribal
Organizations in efforts to increase public awareness about, and primary and secondary
prevention of family violence, domestic violence, and dating violence; and assist States and
Tribes in efforts to provide immediate shelter and supportive services for victims of family
violence, domestic violence, or dating violence, and their dependents.
Family Violence is defined as any act or threatened act of violence, including any forceful
detention of an individual, which (a) results or threatens to result in physical injury and (b) is
committed by a person against another individual (including an elderly person) to whom such
person is or was related by blood or marriage or otherwise legally related or with whom such
person is or was lawfully residing.
II. PROGRAM PROCEDURES
The federal cognizant agency is the Administration for Children and Families, U.S.
Department of Health and Human Services. The NC Council for Women applies for federal
funding through an annual application process.
Procedures for Awarding Funds to Subrecipients
The Family Violence Prevention grant is administered by the North Carolina Department of
Administration, NC Council for Women. Funds are allocated to subrecipients based on a
funding formula utilizing U.S. Census data and county land acreage. Once this process is
completed, a formal award notification is sent to subrecipients. The NC Council for Women
enters into a contract agreement with each agency to provide allowable services. The contract
period runs from October 1st through September 30th of each year.
A subgrantee under this grant is subject to provisions of Omni Circular. All federal and state
requirements are communicated to the subrecipients as part of the RFA and contracting
process.
III. COMPLIANCE REQUIREMENTS
A. Activities Allowed or Unallowed
Funds under this program are used to support the establishment, maintenance, and
expansion of programs and projects: (1) to prevent incidents of family violence, domestic
violence, and dating violence; (2) to provide immediate shelter, supportive services, and
access to community-based programs for victims of family violence, domestic violence,
or dating violence, and their dependents; and (3) to provide specialized services for
children exposed to family violence, domestic violence, or dating violence, underserved
populations, and victims who are members of racial and ethnic minority populations.
States and their subgrantees, and Tribes may not impose an income eligibility standard on
individuals receiving services supported by funds appropriated under the Family
Violence Prevention and Services Act. The receipt of supportive services shall be
voluntary and no condition may be applied for the receipt of emergency shelter.
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FAMILY VIOLENCE PREVENTION AND SERVICES GRANT
Funds under this program may not be used as direct payment to any victim of family
violence, domestic violence, or dating violence.
Subrecipients can utilize these funds to provide the following services to victims of
family violence.
1. Shelter: The provision of temporary refuge and related assistance in compliance with
applicable State law and regulations governing the provision on a regular basis, which
includes shelter, safe homes, meals and related assistance to victims of family
violence and their dependents.
2. Related Assistance: The provision of direct assistance to victims of family violence
and their dependents for the purpose of preventing further violence, helping such
victims to gain access to civil and criminal courts and other community services,
facilitating the efforts of such victims to make decisions concerning their lives in the
interest of safety, and assisting such victims in healing from the effects of the
violence. Related assistance includes:
a. Prevention services such as outreach and prevention services for victims and their
children, employment training, parenting and other educational services for
victims and their children, preventive health services within domestic violence
programs (including nutrition, disease prevention, exercise, and prevention of
substance abuse), domestic violence prevention programs for school age children,
family violence public awareness campaigns and violence prevention counseling
to abusers;
b. Counseling with respect to family violence, counseling or other supportive
services by peers individually or in a group, and referral to community social
services;
c. Transportation, technical assistance with respect to obtaining final assistance
under Federal and State programs, and referrals for appropriate health-care
services (including alcohol and drug abuse treatment), but does not include
reimbursement for any health care services;
d. Legal advocacy to provide victims with information and assistance through the
civil and criminal courts and legal assistance; or
e. Children’s counseling and support services and child care services for children
who are victims of family violence or the dependents of such victims.
B. Allowable Costs/Cost Principles
Subrecipients may claim reimbursement for the costs of purchasing any of the above
allowable activities from another source.
In addition to the above allowable activities, subrecipients may claim reimbursement for
the purchase of any other services, with prior written approval from the NC Council for
Women.
Subrecipients may claim reimbursement for travel costs to meetings and other events.
All subrecipients that expend State funds (including federal funds passed through the NC
Department of Administration) are required to comply with the cost principles described
in the NC Administrative Code at 09 NCAC 03M.0201.
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FAMILY VIOLENCE PREVENTION AND SERVICES GRANT
G. Matching, Level of Effort, Earmarking
No grant may be made to any entity other than a State or an Indian Tribe unless the entity
agrees that, with respect to costs to be incurred by the entity in carrying out the program
or project for which the grant is awarded, the entity will make available (directly or
through donations from public or private entities) non-Federal contributions in an amount
that is not less than $1 for every $5 of Federal funds provided under the grant. The nonFederal contributions may be in cash or in-kind.
MOE requirements are not applicable to this program.
Each State may not use more than 5% of the amounts allotted under Section 10406(a) for
State administrative costs. Not less than 70 percent of the funds distributed by a State
must be used for immediate shelter and supportive services to adult and youth victims of
family violence, domestic violence, or dating violence and their dependents, and not less
than 25 percent distributed by a State shall be for supportive services and prevention
services.
I. Procurement and Suspension and Debarment
Procurement
All grantees that expend federal funds (received either directly from a federal agency or
passed through the NC Department of Administration) are required to conform to federal
agency codifications of the grants management common rule accessible on the internet at
http://www.whitehouse.gov/omb/.
All grantees that expend State funds (including federal funds passed through the NC
Department of Administration) are required to comply with the procurement standards
described in the North Carolina General Statutes and the North Carolina Administrative
Code, which are identified in the State of North Carolina Agency Purchasing manual
accessible on the internet at http://www.doa.state.nc.us/PandC/agpurman.htm#p6_65.
Nongovernmental subrecipients shall maintain written Procurement policies that are
followed in procuring the goods and services required to administer the program.
Suspension and Debarment
The listing of most debarred and suspended parties can be viewed at
https://www.epls.gov.
J. Program Income
This requirement has not been passed to the subrecipients; therefore, additional testing is
not required.
L. Reporting
Quarterly cash transaction reports (SF-425) are required to be filed with the HHS
Division of Payment Management through the Payment Management System. Recipients
are required to submit an annual performance progress report (SF-PPR) describing the
activities carried out and an assessment of the effectiveness of those activities in
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FAMILY VIOLENCE PREVENTION AND SERVICES GRANT
achieving the purposes of the grant. State grantees should compile subgrantee
performance reports into a comprehensive report for submission to the program office by
December 29th of each year. A copy of the required PPR can be found at
www.acf.hhs.gov/programs/fysb/resource/ppr-state-fvpsa.
Grantees are required to maintain records documenting the purposes for which
expenditures were made. Requirements are found in 45 CFR Part 92 or 45 CFR Part 74
as applicable to grantee or subgrantee.
M. Subrecipient Monitoring
Grantees are responsible for managing the day-to-day operations of grant and subgrant
supported activities. Grantees must monitor grant and subgrant supported activities to
assure compliance with applicable Federal requirements and that performance goals are
being achieved.
The State monitors the subrecipient to:
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Provide reasonable assurance that the contractor complies with State and Federal
requirements;
Ensure that the purchased activity and/or service is being provided in compliance
with the written agreement and Division policy;
Ensure that funds are expended only for allowable activities and for eligible
recipients;
Requires the contractor to take prompt corrective action where areas of noncompliance are found.
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