Ingham Community Health Centers
Board of Directors
Thursday, October 15, 2015 • 5:30 pm
Members Present
Members Absent
Staff Present
Minutes By
Guest(s)
James Bell, Bryanna Brown, Tom Curtis, Flesia McClurkin, Mary Molloy, Rex Pierce, Todd
Tennis, Bambi VanWoert, Jon Villasurda
Barb Mastin, Erik Wert
Amber Desgranges
AGENDA ITEM
DISCUSSION
I. CALL TO ORDER/ROLL CALL
Tom Curtis called the meeting to order at 5:34. Todd Heywood, Beth Boyce and Margaret
Brown have all been excused from the meeting.
Tom Curtis requested board members review the agenda for any changes or additions. Flesia
McClurkin would like transportation added as item F under discussion.
II. APPROVAL OF AGENDA
III. PUBLIC COMMENT
III. CONSENT AGENDA
a. Finance
10/08/2015
b. Membership & Advocacy
10/01/2015
c. Quality & Access
10/13/2015
d. Planning & Development
10/09/2015
e. Board of Directors
09/17/2015
f. NHCW Ad-Hoc
09/17/2015
g. Resolution to Accept PCMH
Funds
h. Resolution to Accept CAHC
Funds
i. Resolution to Authorize a
Mary Molloy would like the Quality Improvement Program pulled from the consent agenda to
be discussed.
l. The Quality Improvement Program was looked at by the full board. No discussion followed.
ACTION
James Bell moved to accept the
agenda as approved. Bambi
VanWoert seconded. Motion
carried.
Todd Tennis moved to approve the
consent agenda items a-q, with the
exception of item l. James Bell
seconded. Motion carried.
Todd Tennis moved to approve the
Quality Improvement Program.
James Bell seconded. Motion
carried.
Next Meeting Date: November 19, 2015 • 5:30 pm
Location of Meeting: 5656 S. Cedar Street • Lansing, MI • Conference Room B
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Ingham Community Health Centers
Board of Directors
Thursday, October 15, 2015 • 5:30 pm
Position Status Change for a
Health Center Nurse
j. Resolution to enter into
agreement with Sparrow
Laboratories
k. Resolution to Amend
Resolution #15-322
l. Quality Improvement Program
m. Quality Improvement Policy
n. Budget Renewal (SAC
Report)
o. Accounts Receivable Report
p. Finance Committee Annual
Calendar- 2016
q. Annual Work Plan-2016
V. OLD BUSINESS
a. Facilities
Barb Mastin spoke to being in Forest by January 1, 2016. She also stated that the Facilities
Director was placing a resolution in front of the Board of Commissioners to increase the
contingency funds for Forest.
Barb Mastin also spoke to the Human Services Building (HSB) renovation bids coming in over
the projected cost by the architect firm. She also stated that upon the expiration of Healthy
Smiles lease December 31, 2015, those operations will move to Forest merging with Adult
Dental making one dental center within the Department. Further, Cedar Pointe staff will be
moving to other County buildings upon the expiration of the Cedar Pointe lease on January
31, 2016, until HSB renovations are complete.
VI. NEW BUSINESS
a. Jackie Carson ResignationAccept
b. Slate of Officers-2016:
Chair: Jon Villasurda,
Vice Chair: James Bell,
a. Tom Curtis explained that a letter of resignation was received from Jackie Carson stating
that she no longer has the time to serve on the board due to work.
b. Tom Curtis presented the slate of officers that the Membership and Advocacy committee
created. Tom also inquired if there were any further nominations. None were presented.
a. Todd Tennis moved to accept
Jackie Carson’s resignation. Jon
Villasurda seconded. Motion
carried.
b. Bryanna Brown moved to adopt
Next Meeting Date: November 19, 2015 • 5:30 pm
Location of Meeting: 5656 S. Cedar Street • Lansing, MI • Conference Room B
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Ingham Community Health Centers
Board of Directors
Thursday, October 15, 2015 • 5:30 pm
Secretary: Flesia McClurkin
c. Committee Assignment
Preferences
d. Board Training-Discussion
e. Reports
Executive Director
Medical Director
Dental Director
f. Transportation
Jon Villasurda then took over as chair of the meeting.
c. Jon Villasurda requested that board members turn in their committee preferences at the
end of the meeting. No discussion followed.
d. Jon Villasurda discussed the board member training and where Membership and
Advocacy was at planning the event. Jon Villasurda noted that this training would take
the place of the regular Board of Director’s January meeting. Jon Villasurda informed
members that the planning process would continue and updates would be provided to
board members as they became available.
e. Barb Mastin spoke to a proposed preliminary budget reduction plan and informed board
members that the deficit has decreased by half due to the NAP award and receiving
PCMH, Expanded Services, and Quality Improvement supplemental funds. Barb also
spoke about the immediate elimination of three vacant positions, exercising lease terms
at Healthy Smiles and Cedar Pointe, and internally filling vacant positions to assist with
the budget deficit. Barb submitted her retirement notice effective March 1, 2016. Jon
Villasurda stated that the Health Officer, Linda Vail, had been in contact with him to
discuss the Co-Op Agreement and moving forward as a board.
the slate of officers for 2016 as
follows: Chair- Jon Villasurda,
Vice Chair- James Bell III, and
Secretary- Flesia McClurkin.
Bambi VanWoert seconded.
Motion carried.
Dr. Wert informed board members that all mid-level provider positions are now filled.
Dr. Wert also discussed the implementation of ICD-10 and its impact on providers. Dr.
Wert also noted that there were some issues with midlevel prescribing, but that situation
has been rectified and should no longer be a problem. Jon Villasurda inquired about Dr.
Wert’s perception of ICD-10. Dr. Wert noted that the coding for ICD-10 is very helpful in
gathering public health data.
Barb Mastin inquired if there were any questions or concerns regarding the Dental
Director’s report. None were presented.
f.
Flesia McClurkin discussed how in March she did not attend committee meetings but did
attend the full board meeting and was denied her gas card. Flesia stated that she has
100% attendance for board meetings and she did not attend March’s committee
Next Meeting Date: November 19, 2015 • 5:30 pm
Location of Meeting: 5656 S. Cedar Street • Lansing, MI • Conference Room B
Page 3 of 4
Ingham Community Health Centers
Board of Directors
Thursday, October 15, 2015 • 5:30 pm
meetings due to attending other Health Center related events. Flesia noted that she
would like the bylaws changed to state that all Health Center activities should be
counted towards attendance. Tom Curtis noted that this change would be in the Health
Center Transportation policy.
VII. PUBLIC COMMENT
VIII. ADJOURNMENT
Meeting adjourned at 6:37pm.
f. Jon Villasurda moved to have this
topic and policy moved to the
Planning and Development
committee. Mary Molloy seconded.
Motion carried.
Flesia McClurkin moved to adjourn
the meeting. Tom Curtis seconded.
Motion carried.
Next Meeting Date: November 19, 2015 • 5:30 pm
Location of Meeting: 5656 S. Cedar Street • Lansing, MI • Conference Room B
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