Vehicle Log Sheet

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Version 2
DRIVERS WEEKLY JOURNEY LOG & CHECK LIST
(Return to Line Manager at end of week)
Vehicle Name/Type
___________________
Fuel Card No _______________________
Vehicle Registration ________________
Department _______________________
Fuel Type Diesel/Petrol/Electric/Other
Mileage ___________________________
ALL VEHICLE USE MUST BE FOR APPROVED UNIVERSITY BUSINESS ONLY
Date
Time
Start
Mileage
End
Start
End
Journey Details
Fuel In
(Litres)
Driver
Name
Daily Check
Complete
Signature
Daily Checks - All lights working; Tyres safe and legal; Windscreen undamaged and clear to drive; Bodywork and trim secure; Tail lifts, refrigeration, winches etc operate
effectively.
ANNEX B
The following vehicle checks are to be undertaken on a weekly basis for use of the first working day.
Date of Check: ___________________________
Name: ______________________________________________
Mark each item as:
X

Satisfactory
Defective/Missing
Fluids
Lights/Electric
Engine Oil
Brake
Clutch
Power Steering
Indicators
Side Lights
Headlights (Dipped)
Headlights (Main)
Door/Wing Mirrors
Wiper Blades
Screen Washers
Tyre Pressure
Auto Transmission
Screen Wash
Fuel (Min ¼ full)
Coolant
Number Plate
Reversing
Warning Lights
Horn
Tyre Wear
Tyre Damage
Spare Wheel
Cleanliness of number
plate, windows, lights
Security of roof-rack, tail
lift, winch, refrigeration
etc
Door Locking
Windscreen Wipers
Battery
Comments: Damage noted, repairs due etc
Mark on diagram any damage and date noted
External Condition
N/A Not Applicable
Internal Condition
Seat Belts
First Aid Kit
Fire Extinguisher
Head Restraint
Adjustment
Torch
Warning Triangle
General Bodywork
Road Fund Licence
A copy of the
‘Motor Incident
Report Form’
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