Panorama Project – Provincial Trainers Meeting
Meeting agenda / minutes
Purpose of meeting:
Sharing key information and addressing issues regarding training
Chair:
L. Holuk
Siddall
Scheduled date:
August 28, 2015
Room:
1101
Scheduled time:
Start: 10:30 a.m.
Dial-in #:1-866-464-4026#
Conference call:
Location:
330 Portage – Newport Centre
End:
Part #:
Projector:
659 381 3231#
Polycom:
WebEx
Attendance
Member
Present
Absent
Member
Present
Julie Hesketh - project team
x
Helena Wall – project team
Joan Wheatley Bissoon – project
team
Arielle Goldman Smith – project
team
Lori Holuk Siddall – project team
Maureen Chandler - PMH
Bonnie Chappel – PMH
Natalie Doan - PMH
Wanda Gosselin- IEHR
x
x
Debbie Nowicki
x
Melody Hawryluk – IERHA
x
Genevieve Gifford
x
Kristal Plaetinck- IERHA
Yvonne Janzen -IERHA
Marleen Jonker - IERHA
Pam Noseworthy – NRHA
Carrie McDuff - NRHA
Carolyn McCusker - NRHA
Shannon Whaley – NRHA
Robert Desrosiers - SHSS
x
x
Patty Tkachuk - SHSS
Dawn Winter - SHSS
Maureen Kitson - SHSS
x
Monique Gauthier- SHSS
x
x
Heather Dowling SHSS
Stacey Loeppky SHSS
Rayeann Sobetski - WRHA
Jacquie Sarna - WRHA
x
x
x
Absent
x
x
x
x
x
x
Guest
Present
Absent
Member (ex-officio)
Present
Absent
x
x
x
x
x
x
x
Page 1 of 4
Agenda
Topic #
Topics to discussed
Who
1
2
3
4
5
Call for Additional Agenda Items
Website – trainers page review and feedback
QRC Training Status
Feedback on Bulletin and System Updates
Super User Follow Up
Lori
Lori
Julie / Helena
Lori
Julie / Helena
6
7
8
Reports Training and Support (Implementation)
Downtime Procedures
Influenza products – multi dose defect (pending
solution)
Roundtable
 Planning for mass imms clinics / training
 Refresher training
Lori
Lori
Julie / Helena
9
Time
Comments
All
10
11
12
Notes:
#1 - No additional agenda items
#2 - Website changes – the trainers page is currently being modified to include a checklist for End User classes (not Train the Trainer
classes) and to separate out the trainer resources. This change should be complete by September 4. There will also be a section for
the Trainers Meetings where all of the PP slides and minutes will be posted.
#3 - QRC Training Status
a.






b.


Organization Changes
Northern RHA- eastern region has been update
IE – will check in with staff in upcoming meeting
PMH – sent out memos to users. Brandon – seems to be good to go. New staff – understanding is good.
SH-SS – information went out but needs follow up. Boundary Trails – message probably hasn’t gone out well so did
an update.
WRHA – reviewing with lead roles on Sept 9.
Project team can run regional reports that is like an audit report that tells if the public health organizations are being
entered correctly. The coordinators will send the report out to the regions for end of September and end of
November. The trainers can then follow up with the offices / persons who are not entering the organization correctly.
Inventory Physical Count and Returns
IE – using but the page does not seem to refresh and page times out in 20 minutes. With pages with lots of
inventory lines, this is an issue.
Not required by Manitoba Health to do the physical counts but it suggest to do it once per month. Can adjust the
numbers instead of physical count as this is acceptable as well.
#4 - Bulletin and System Update

NRHA – using the bulletin

IE – circulated to program staff

SH-SS – one staff sends out emails to all users and staff have been informed.

PMH – posted on secure pages on the intranet. Will talk about at the next regional PH meeting.

WRHA – Sept 9 review.
#5 - Super Users

Regional super user draft role description has been shared with regional managers and the coordinators asked the managers
to identify SU within the region. Draft role description is attached to the minutes.

SH-SS – may need to revisit their decisions regarding SUs.
Page 2 of 4
#6 – Reports Training and Support (Implementation)
Reports are being released into Production. Currently there are new aggregate statistical reports. After the September 8 Reports
working group meeting where decisions will be made regarding security access to certain reports, an implementation and training plan
will be developed. An update will be provided at the September meeting.
#7 - Downtime Procedures

Regions will be receiving generic downtime procedures over the next month that can then be modified as required by the
regions. For the time being, downtime procedures should be to revert back to the paper processes that occurred prior to the
Panorama implementation and then data entry of the information into Panorama when the system is back up. Roles required
for the data entry will vary dependent on regional decisions.

Access to eChart will be part of the downtime procedures. Julie has informed the regions that do not have eChart access fro
their public health providers that they should be applying for the eChart access.
#8 - Influenza vaccine name changes – Quadravalent Influenza – Intramuscular. The product group for the Quadravalent Influenza
vaccine has been changed to INf–Intramuscular. Please see the attached screen shots to share with your users.
The “apply consent” function where consent is applied to all influenza vaccines, not just one is not fixed.
#9 - Roundtable
NRHA


PMH –


SH-SS


IERHA



WRHA




mass imms end user training in Thompson Sept 4 and The Pas Sept 11.
Working on being able to access Panorama remotely for clinics. Waiting for Adaptive Authentication (access on a non
Manitoba eHealth managed laptop without using a RSA token) for remote access. Adaptive Authentication solution to be
available soon (hopefully within next 2 weeks).
New user training has occurred
Documenting the reason for giving influenza vaccinations? Currently just using “routine” as the reason. Can the reason be
included in Panorama so it can be pulled into reports.
o Julie and Helena will take this back to the team and the Reports Working Group. Is this a regional or Manitoba
Health statistical requirement? If put in as a SDL for occupational health, that would be supportive.
Steinbach working on mass imms for school. Could not access 30 students in Panorama but could after went to MIMS
Reason for giving flu vaccine – address this regionally to determine if going to collect this information (health care provider).
Not going to collect as part of mass imms clinics but would to collect via Occupational Health.
Panorama refresher training for mass imms clinics for clerical staff who are the persons responsible for data entry as delayed
non-provider entry.
PHNs responsible for single imms entry and for inventory.
Revamping flu consent form and was going to take off the reason from the form. Would like feedback ASAP
Teleconference with clerks to support clerks in uploading of client lists
5 sessions planned for training school based casual nurses
September 9 updates
Received school lists from all the major school divisions (missing two right now) and the clerks have been using these school
lists. Process is working well.
Action log
Type
Date created
Type: ACT=Action ISS=Issue
Description
Page 3 of 4
DIS= Further discussion
Who
Date due
Status
ACT001
July 31,
2015
Request that Manitoba Health sends a letter to the School Division
Superintendents regarding request to disclose information to public
health.
Julie
August 7,
2015
August 28: Manitoba Health has been asked to provide a letter to
the school divisions to provide class lists. No letter as of yet.
Melody has been talking to Dr. Hildeman (MOH) to reinforce need
for class lists from the school divisions.
ACT002
August 28,
2015
Run regional reports that is like an audit report that tells if the
public health organizations are being entered correctly. Provide to
the regions at the end of September and end of November 2015.
Julie /
Helena
ACT003
August 28,
2015
Take the issue to the Reports Working Group regarding whether
the reason for giving influenza vaccinations should be included in
Panorama if it is reporting requirement for Manitoba Health.
Currently just using “routine” as the reason. .
Julie /
Helena
September
30, 2015 &
November
30, 2015
September
25, 2015
Who
Date due
Action log – completed items
Type
Date
created
Description
Page 4 of 4
Status