Comprehensive
Community Planning
Dakota Tipi First Nation
Workplan
Updated 1/15/2012
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SCOPE OF WORK
Introduction
Under the proposed project we will use a popular model of implementing the CCP program,
implemented by many First Nations earlier and realized the amazing results. The Dakota Tipi
First Nation would implement this model which ensures the proper monitoring and evaluation of
the entire lifecycle. Moreover it gives a comprehensive idea about the essential preliminary and
supplementary exercises that need to be executed to support and complete the CCP program
successfully. Some of the major steps involved in this approach are discussed here below:
PRE-PLANNING STEPS (Assess Community Readiness)
1.
2.
3.
4.
Develop a Budget, Identify Funding
Build a Planning Team
Research
Build a Work plan
PLANNING STEPS (Gather Background Information)
1.
2.
3.
4.
5.
6.
Complete Community Analysis
Create Vision Statement and Values
Build a Comprehensive Strategic Framework
Set Goals and Objectives
Identify Activities and Projects
Create an Implementation Strategy
IMPLEMENTATION STEPS (Build Work plans)
1. Implement Plan
2. Report
MONITORING & EVALUATION STEPS (Analyze Results)
1. Review and Recommend
2. Revise and Update
Besides this step by step approach, we would undertake small projects which will support
community engagement and address issues to ensure the readiness of the community members.
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We shall need to ensure the capacity building among the members which will involve training
and knowledge transformation exercises to make them equipped with the essential skills and
talents to give proper justice to their respective jobs. Also, as mentioned in the objectives section,
we shall also be developing a proper communication model and put in place for giving optimum
results in escalation of the information, transportation of resources etc. On the other hand,
managing the natural and traditional resources will be an essential aspect and an activity that
needs more attention, so it will be made sure that all the resources are utilized in effective and
optimum manner.
Scope of Work - A Comprehensive Outlook (CCP)
The Scope of work includes, but is not necessarily limited to, the following.
1)
Reviewing all existing documents archives, information and records on previous community
development plans, terrain analysis, aerial photographs, topographic mapping, reports, plans
designs and as-built drawings.
2)
Site visit and initial study about the current conditions and concerns of the community
covering the overall social, cultural, traditional, economic and financial needs and objectives.
This would also consider the current and past trends of population expansion, future demands
on services, potential land acquisitions and other relevant development parameters.
3)
Community consultations and documentation comprehensive consultations with the Dakota
Tipi First Nation community and leadership to discern community’s Vision, Needs and
Priorities.
4)
Compiling the community background information report which would feature the Dakota
Tipi First Nation population statistics and demographics, including on-reserve and total
population over certain time frames of last 5 -10 year time frames. Population Projections
and Demographics analysis will consider number of factors including:
a)
b)
c)
d)
e)
f)
g)
5)
Historic Population trend
On/off reserve migration trend
Birth rates and death rates
Impact of housing and employment on migration
Age characteristics
Family compositions
Family and household characteristics (e.g. singles, lone parents, two parent families,
elders; Median incomes, median monthly payment for rented own-occupied
dwellings)
An integrated development plan for future residential housing construction which responds to
the various needs as determined by the community housing needs assessment (homelessness,
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social, affordable rental, home ownership, special needs) with relevant by-laws and zoning.
The integrated housing plan would be based on following building blocks:
a)
b)
c)
d)
Community control and decision making;
Shared responsibilities;
Improving access to investment; and
Capacity Development
6)
Preparing a base topographic and legal mapping for land use planning purposes using
existing topographic maps and aerial photographs. The mapping would incorporate existing
Community landscape and landmarks such as housing, buildings and available infill other
building lots.
7)
Terrain Analysis Report for all proportions of the reserve which considers and utilizes the
results of past terrain and would include following studies:
a) Scope of the report
b) Structure and guidelines for the report and maps study
c) Methodology adopted
i) Software Used
ii) Technical Specifications
iii) Method & process flow
d) Terrain Analysis Report
i) Information on the terrain features of the study area including Landforms and
Geology, Surficial soils, Surficial drainage features, topography and slope
conditions, depth to bedrock, vegetation cover permafrost conditions (where
applicable).
ii) Extent and significance of the various features.
e) Land Use Capability and Resource Potential
i) Desired and appropriate types of development and their principle development
requirements.
ii) Synthesizes information available through topographic mapping, field
investigations and geotechnical investigations.
iii) Study of following land use determinants: Slope gradients, soil characteristics,
load bearing capacity, frost penetration, surface water run-off pattern and
drainages, groundwater limitations, rock profiles, vegetation cover, solar
orientation, amenity values…
iv) Opportunities and constraints of the terrain features relative to the land
development or resource requirements, including Construction methods for
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building and roads, water supply sources, sewage disposal areas, sand and gravel
sources, cropland and hayland areas, specialized agricultural land, groundwater
potential, forestry areas, fishery areas, trapping areas, tourist-recreational areas,
mineral, oil and gas resources.
v) Highlighting areas free from potential hazards and specifically identifies areas
used or potentially suitable for the development of residential, educational,
archeological, recreational, industrial, commercial and public use service
facilities.
f) Land Use and Resource Development
i) Recommendations on specific kinds of Land uses and resource developments and
locations for development;
ii) Residential areas recommendations
iii) Industrial areas recommendations
iv) Borrow pits (e.g. Gravel, Sand etc…)
v) Campgrounds recreational Fishing Areas
vi) Wildlife preserves
vii) Agricultural reserves
Forestry services
g) Listing of Bibliography & Sources for the necessary references
h) Maps and Illustrations
i) Showing terrain features
ii) Opportunities and constraints
iii) Showing land use and resource development potential with specific locations
iv) Show special land use or resource considerations.
i) Appendices (As per the indications)
8)
Compiling and preparing the “Phase-I Environmental Site Assessment Report” in
conjunction to the terrain analysis.
9)
Developing an archeological assessment of the reserve.
10)
Identifying significant environmental issues which will impact the community and future
development.
11)
Determining the most logical areas for future development of housing, community facilities,
and infrastructure. Also identifying the terrain constraints relative to potential land uses and
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housing. (Slope stability, ground water, drainage, frost penetration, permafrost, soil types and
suitability for excavations and foundations).
12)
Furnishing “Interim Report on Background Information” for the review of INAC and Dakota
Tipi First Nation. This report will include:
a) First Nation and Reserve History;
b) Regional Economy (including nearby communities, business, employment and
investment options);
c) Population Projection and demographic analysis;
d) Community consultation survey results with community derived vision objectives,
strengths and weakness, priorities, needs and suggested strategies and solutions;
e) Priorities and concerns to be addressed of Chief and Council;
f) Archeological assessment of the reserve
g) Land use capability and physical development opportunities and constraints
h) Infrastructure and housing needs assessment including available and vacant service
lots.
13)
Furnishing three conceptual plan options for phased physical development including
allowances for residential, institutional and commercial developments, transportation and
infrastructure networks, and community facilities (Short term- 0-5 years and Long term- 5-20
years).
a) These options will present different alternatives for developments.
b) Provisions for housing lots/subdivision areas and provide a comparable level of detail
including land use patterns, road and pedestrian circulation, house site analysis,
location of primary water, road, sewer, drainage and electrical networks, and location
of water and wastewater storage along with water treatment facilities.
c) Options will cover appropriate sustainable development and alternative community
energy use strategies as outlined by INAC Government Directorate and Center for
Indigenous Resources (CIER) guidelines.
d) In close liaison with Chief and Council, and with consideration of community input,
one option will be identified as the preferred option, and planned in detail for future
development after the initial general meeting.
e) The option would look to satisfy the policies, directives and related Level of Service
Standards (LOSS)
f) Layout and orientation of buildings shall consider the effect of prevailing winds,
topography view, accessibility and solar gain.
g) Advantages and disadvantages for each development alternative and its sustainability
in terms of services, climatic conditions, capital cost, operation and maintenance
costs, user fees, land usage the Dakota Tipi First Nation community acceptability to
respective plan.
h) The preferred option will include the following:
i) Residential subdivision development: High Quality housing sites within a natural
setting. (Developing a phased approach to minimize infrastructure costs and to
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maximize land use). Also measurements and layout of all traffic (Pedestrian and
Vehicular) circulation systems in conformance with good design practices and
INAC standards.
ii) The plan will allocate land for community activities as appropriate, such as
education, administration, commercial, and recreational uses. (INAC guidelines
will be considered while developing the design and plan)
14)
Assessment of existing and future infrastructure needs based on the preferred option, in
accordance with the requirements outlined in Infrastructure Needs Assessment.
15)
Class ‘C’ estimations:
a) A class ‘C’ estimation of the capital costs for sewer and water systems (including new
or expanded treatment facilities). This analysis will be a part of final “Community
Planning Report”.
b) A class ‘C’ estimation of the capital costs required to alleviate drainage problems in
the proposed development areas as well as a view on the current drainage situation in
the community
c) Classes ‘C’ estimation of the capital costs for proposed new roads/bridges, as well as
the cost required to improve the existing substandard roads.
16)
A five (5) Year Capital Project Plan for implementation in conjunction to the preferred
option. This five year plan would prioritize and describe desired Dakota Tipi First Nation
Capital Projects, including operating and O&M costs over the next five years period (A long
term Projection would also include to support the plan in accordance to the respective recent
INAC regional Capital Plan).
This plan will include:
a) Consideration of anticipated capital ventures involving major concerns of Dakota Tipi
First Nation (i.e. housing and infrastructure, services, recreation and community
facilities);
b) Consideration of all potential funding resources and partnership opportunities (For
example in addition to the federal housing funds, other resources could include own
source revenue, local material (gravel & timber), charges to the Band Members,
private loan financing, and federal, provincial and other public programs);
c) Identification of proper statistics with respect to project type, no of units involved and
estimated Dakota Tipi First Nation cost per year;
d) Grouping of projects as Dakota Tipi First Nation Capital Projects;
e) A small description of respective projects with reference to its expanded location on
the reserve and the degree of dependency upon other capital projects;
f) Estimation of operations and maintenance costs to support the proposed and existing
capital facilities;
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i) The five (5) year capital project plan will be presented in tabular form with
accompanying narrative descriptions of projects, desired implementation, timing, and
development of rationale within the context of physical development plan.
17)
An unbiased summary in the community plan report about the Dakota Tipi First Nation’s
readiness and ability to implement and proposed community plan, including strengths,
weakness, opportunities, threats, social issues, administrative/financial/ governance capacity,
planned infrastructure, economic development and local resources (relevant discussions and
barriers to support the analysis, will be included to strengthen the stand point to support new
opportunities)
Note:


Design criteria for assessment of existing infrastructure and planning new
infrastructure will confirm to the INAC codes and standards. In particular, INAC
directives and related Level of Service Standards (LOSS) will be considered in
assessing existing and designing new infrastructure.
Class ‘C’ estimate: This estimate, which is prepared with limited site information, is
based on a project brief and preliminary design. It is used for obtaining approvals,
budgetary control and design cost control.
TENURE AND TIME FRAME OF ENGAGEMENT



Work will be performed in a full time phase of the proposed business structure for the
project execution of “Comprehensive Community Planning (CCP)”.
Estimated 18 months will be required to complete the engagement (September 2011 to
March 2013).
The above stated work will be accomplished by the Planners, with review and
presentations.
THE DELIVERABLES
The deliverables will include both draft and final versions of the following reports:
a)
b)
c)
d)
Terrain Analysis Report
Phase-I Environmental Report
Background Information Report
Community Plan Report
These reports would be presented to Dakota Tipi First Nation in the following formats and
numbers:
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a) Four(4) hard copies of each of the four drafts and final reports;
b) Two(2) copies of each of the following versions of each of the draft and final reports, one
in adobe format and one in Microsoft Word (or equivalent) format; electronic versions
will include all site photographs, site plans, and other supporting documentation and
related material.
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