Use of the SIUE CHEMISTS database for managing your chemical inventory
Transferring Existing Chemicals in the database takes less time than adding new ones, as existing typed data is preserved.
All that has to be changed is the Location Designation for each item.
If you are entering or transferring chemicals to a newly created lab or storage area, you will need to add that room to the
Building/Room list before you can assign chemicals to it.
Chemicals that are moved from an old location to a new one NEED TO BE TRANSFERRED, NOT ADDED AS NEW. If you add it as
new, you will need to go to the old location anyway and mark it as Consumed. You will also have to type ALL of the required
information into the fields for each new item.
To obtain Login info from EM&S, see the instructions at the link below. Please supply the needed information to set up or change
accounts.
Go to http://www.siue.edu/emergencymanagement/video/CHEMist.shtml OR search the SIUE website for the phrase
CHEMISTS Online
There is a Help function within the database, but printing out the following pages containing screenshots with instructions should
help you greatly in using the database for the most common transactions.
Page 1 of 12
Search For Chemical Form
This should be the first menu and
form presented after you log in to
CHEMISTS. This is the Search For
Chemical Form. Note that other
menu options are listed along the left
hand side of the page.
The options may vary depending
upon the type of account that you
have been given.
Page 2 of 12
Adding Rooms
If you need to add rooms that
are not yet in the system, click
on the Edit Building/Rooms
Link in the left hand menu
column. You should be
presented with a list of rooms
that look like this.
In order to ADD rooms, scroll
to the bottom of this page.
Page 3 of 12
Adding Rooms
Enter a new Building and Room
designation in the blank field to
the left at the bottom of the
existing room list. Use
Underscores for blank spaces if
required and please use
standardized Building
designators. The new Science
Building West would be SLW.
Then pulldown the Department
that will be in charge of this space
and select it for the field in the
center of the page.
When the information is correct,
click on the ADD button which is
to the right of the Building/Room
field.
You may add multiple new rooms
one at a time from this form.
Page 4 of 12
Searching for Chemicals in a Room
In order to transfer or remove an
existing chemical, click on the
Search for Chemical Link on the
left, then pull down and select the
currently listed Building & Room
designation in the center of the form.
Then Click on the Search button.
Page 5 of 12
Selecting Chemical for Modification
^
Click the Bar Code # entry for
one of the listed chemicals to make
changes to that particular item. Only
one entry can be changed at a time.
Page 6 of 12
Individual Item Record
A listing should appear for that item
showing its current location and status.
See next page.
Page 7 of 12
Deleting an Item from Inventory
If you intend to remove this item from
inventory completely, pull the menu
item for Consumed down and select
Yes.
Do NOT click on the Remove
Button, it will not function correctly.
Then Click on the Modify Button
to save your changes.
Page 8 of 12
Transferring Item From Old to New Location
If instead of deleting the item, you
wish to transfer it to a new location,
just pull down and select the new
location on the Building & Room
field in the center of the form.
(If the new location is not on the list,
it either needs to be added to the
Building & Room list first, or you
need to be given access to that room
in the system)
 Then click on the Modify button
to save your changes.
Page 9 of 12
Adding New Items
To add a chemical as a new item,
not a transfer, just click on the Add
Chemical Link in the left hand menu
column.
Page 10 of 12
Saving New Item
Fill in the blank fields with the
requested information. Please be
accurate, this information is used by
people from outside your location.
Then click on the Add button to save
the new item.
Page 11 of 12
Confirmation That Information was Saved to Database
This screen will confirm your entry
into the database. To add another
item, just click on the Add Chemical
link in the left column again.
Page 12 of 12