MINUTES OF THE REGULAR MEETING OF THE PINCKNEYVILLE CITY COUNCIL
HELD MONDAY, AUGUST 25, 2014 AT 7:30 P.M. AT 7:30 P.M.
IN THE COUNCIL CHAMBERS, CITY HALL
The Pledge of Allegiance was led by Commissioner Leonard J. Heisner.
ROLL CALL
Mayor August J. Kellerman called the regular meeting of the Pinckneyville City Council to order at 7:30 p.m. in the Council Chambers,
City Hall. Members present: Commissioners Samuel J. Fulk, Leonard J. Heisner, Kevin B. Hicks, David M. Stone and Mayor August J.
Kellerman. Members absent: None. Administrative staff present: City Clerk Frances I. Thomas and City Attorney Roger Seibert.
PREVIOUS MINUTES
Motion by Commissioner Fulk, seconded by Commissioner Hicks to approve the minutes of the August 11, 2014 meeting as
presented. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared
carried.
TREASURER’S REPORT
Motion by Commissioner Heisner, seconded by Commissioner Stone to approve the Treasurer’s Report, as prepared by City Treasurer
Arthur F. Reese and presented by Commissioner Heisner, including Treasurer’s Report For The Month Ending: July 2014, Treasurer’s
Report July 31, 2014 Compared to July 31, 2013, Unrestricted Bank Balances (Only) Treasurer’s Report July 31, 2014 Compared To
Last Four Years and Payroll Check Listing August 22, 2014. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor
Kellerman voted YEA. NAYS: None. Motion declared carried.
ACCOUNTS PAYABLE
Motion by Commissioner Heisner, seconded by Commissioner Hicks to approve the accounts payable as presented. On roll call:
Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
COMMISSIONER FULK REPORT
Commissioner Fulk introduced Douglas Bishop, an engineer representing Perry Pointe Subdivision. Perry Pointe is requesting is
approval of a change in plans for the development of Monarch Avenue regarding a 6.5 foot deep open drainage ditch. They are
requesting permission to change the plans to a 12” PVC pipe running parallel to Monarch in a closed trench. All of the drainage
would be contained in a pipe.
APPROVE PERRY POINTE PLANS
Motion by Commissioner Fulk, seconded by Commissioner Heisner to approve the proposed Perry Pointe Subdivision plans on
drainage, as presented by Doug Bishop, changing drainage along Monarch Avenue from a 6 ½ foot deep 40 foot wide ditch to a 12”
concealed pipe revising plans drawn by the Fulton Group, LLC in 2010, as presented and recommended by Douglas Bishop PE. On
roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
COMMISSIONER HEISNER REPORT
Commissioner Heisner reported he is continuing to research placing the telephone/ internet service for the City. He welcomes any
information from the Council.
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RESOLUTION NO. R-2014-28 - REVOLVING LOAN FOR KELLERMAN FEED AND SUPPLY
Motion by Commissioner Heisner, seconded by Commissioner Hicks to approve the request from Kellerman Feed & Supply for
Revolving Loan Fund monies, in response to the application dated May 20, 2014. The Revolving Fund committee voted unanimously
in favor of loaning Kellerman Feed Store $30,000 from the Revolving (Loan) Fund at a rate of 4% not exceeding ten years. The
committee also expressed that there would be need for tangible collateral on this loan, other than simply using inventory. On roll
call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
PURCHASE POLICE CAR
Motion by Commissioner Hicks, seconded by Commissioner Fulk to approve for purchase a new police car for approximately $28,000
with trade in. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared
carried.
BASEBALL/SOFTBALL LEAGUE REPORT/REQUEST
Commissioner Stone welcomed representatives of the baseball and softball leagues who voiced concerns about the condition of
fields #2, #3 and #4. All the fields need help but field #4 needs immediate attention. They have spoken with Larry Loos of Loos
Excavating, who proposed work on all three fields for $17,000. Field #4 could be done for $7,000. The group requested the City
contribute to their efforts for repairing the field. The Council agreed to pay $2,500 from the Park Maintenance Fund to Loos
Excavating for improvements to field #4. The group will be seeking funds from the high school and Optimist Club as well. Doug
Kellerman of Kellerman Feed & Supply pledged $750.00.
AUTHORIZE PAYMENT OF $2,500.00 FOR BALLFIELD #4 UPGRADE TO LOOS EXCAVATING
Motion by Commissioner Stone, seconded by Commissioner Fulk to approve payment of funds in the amount of $2,500.00 be used
for the repairing of ball field #4, to be paid to Loos Excavating from the Park Maintenance Fund. On roll call: Commissioners Fulk,
Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
APPROVAL OF ANNUAL FLU/PNEUMONIA CLINIC FOR CITY EMPLOYEES
Motion by Commissioner Stone, seconded by Commissioner Heisner to approve the annual Flu/Pneumonia Vaccine Clinic for City
employees scheduled for September 22, 2014. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted
YEA. NAYS: None. Motion declared carried.
APPROVAL OF PURCHASE OF 6” INSTA VALVE – WATERLINE PURCHASE
Motion by Commissioner Stone, seconded by Commissioner Fulk to approve the purchase and installation of a 6” Insta Valve from
IMCO for placement on a water main on Mildred Drive. The Insta Valve installation cost is $4,975.00 and will allow shutting down
the lines in isolated segments. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None.
Motion declared carried.
AUTHORIZE PERMIT PAYMENT TO I.E.P.A.
Motion by Commissioner Stone, seconded by Commissioner Hicks to approve issuing a check in the amount of $750.00 to the IEPA
to accompany IEPA permit request to discharge storm water in regard to the new soccer park. On roll call: Commissioners Fulk,
Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
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COMMISSIONER STONE – AMERICAN THERSHERMAN ASSOCIATION REPORT
Commissioner Stone reported the American Thresherman Association show was a success, in spite of the heavy rains. There was a
lot of damage incurred to the park during this time and the ATA and the City is working to fix it.
ZONING BOARD OF APPEALS
Motion by Commissioner Stone, seconded by Commissioner Fulk to approve the Mayor’s recommendation for the following
appointments: ZONING BOARD OF APPEALS: Robert Brand – 4 years; Thomas Hagene – 1 year; Michael Kovic – Chairman, 7 years;
Fred Pabst – 2 years; Rita Schwebel – 6 years; James Shillinger – 5 years; and Jack Stone – 3 years. On roll call: Commissioners Fulk,
Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
EXECUTIVE SESSION
Motion by Commissioner Hicks, seconded by Commissioner Stone to move the meeting to Executive Session at 8:16 p.m. for Section
2 (c)(1) Appointment, employment, compensation, discipline, performance or dismissal of an employee; and Section 2 (c)(11)
Litigation, pending or probable. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS:
None. Motion declared carried.
RETURN TO REGULAR MEETING
Motion by Commissioner Heisner, seconded by Commissioner Hicks to return to the regular meeting at 9:00 p.m. On roll call:
Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
APPOINTMENT OF ZONING ADMINISTRATOR
Motion by Commissioner Fulk, seconded by Commissioner Hicks to approve the appointment of a Zoning Administrator to administer
the Zoning Ordinance: Carrie Gilliam, and compensation therefore. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and
Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
DEPARTMENT HEAD – DIRECTOR – ECONOMIC DEVELOPMENT
Motion by Commissioner Stone, seconded by Commissioner Fulk to approve the appointment of Carrie Gilliam as Department Head/
Director of the Economic Development Department. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman
voted YEA. NAYS: None. Motion declared carried.
COMPENSATION – ZONING ADMINISTRATOR
Motion by Commissioner Fulk, seconded by Commissioner Hicks to set the compensation at $19.91 per hour for the Zoning
Administrator, comparable to the Lead Worker Office Staff designation. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and
Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
ECONOMIC DEVELOPMENT DEPARTMENT
Motion by Commissioner Fulk, seconded by Commissioner Stone to set the compensation at $19.91 per hour for the Economic
Development Coordinator, comparable to the Lead Worker Office Staff designation. On roll call: Commissioners Fulk, Heisner, Hicks,
Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
ADJOURNMENT
Motion by Commissioner Hicks, seconded by Commissioner Stone to adjourn the meeting at 9:05. P.m. On roll call: Commissioners
Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.