Job Description & Person Specification

Job Description
Job title:
Information Librarian (E-Resources)
Technical Services Department, Library
Job purpose
This post oversees the day-to-day operation of the Library’s E-Resources and Periodicals
departments, administering the Library’s collections of print/online journals and databases.
S/he will also deputise for the Serials & E-Resources Librarian as needed, providing support
in the broader management of the Library’s subscriptions.
A key requirement of the post is to maintain the electronic journals knowledge base (currently
Ex Libris SFX) and the post holder will work alongside colleagues to ensure the effective
acquisition of material, along with its exploitation through the Library’s resource discovery
system (currently Ex Libris Primo).
The post holder is expected to develop a level of expertise that will enable them to advise
colleagues on electronic resource issues and play a key role in the growth and development
of the Library’s collections.
Source and nature of management provided
Serials & E-Resources Librarian (line manager)
Staff management responsibility
You will supervise Senior Library Assistants (part-time/job-share) x 2
From time to time supervision of further staff providing support will be required.
In addition, you will deputise for the Serials & E-Resources Librarian, where appropriate, to
maintain the overall smooth running of the Department.
Special conditions
Human Resources
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Main duties and responsibilities
Overseeing the daily operation of the Library’s E-Resources and Periodicals
departments including the supervision of staff
Administering journal and database subscriptions – processing requests for published
material, handling licences, activating access and maintaining the electronic journals
knowledge base
Responding to enquiries from service users, liaising with academic staff/subject
colleagues and advising on e-resource matters
Liaising with suppliers and Library systems staff to resolve access problems and
building effective working relationships
Working with colleagues to ensure the effective acquisition of journal material together
with its exploitation through the Library’s resource discovery system
Maintenance of the licence databank as an effective source of management information
Management of data relating to e-resource licences and their use, in order to inform
purchasing decisions and assess value for money
Supporting the Serials & E-Resources Librarian in the broader management and
development of the Library’s subscriptions
Deputising for the Serials & E-Resources Librarian where appropriate
Keeping abreast of trends in Higher Education, librarianship and information science,
and relevant technological developments with a view to potential new Library initiatives
From time to time you may be asked to assist in the facilitation of CPD activities. This will
form part of your substantive role and you will not receive additional payment for these
You will from time to time be required to undertake other duties of a similar nature as
reasonably required by your line manager.
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Person Specification
Criteria: Experience/Knowledge
Experience of working in a library or related
An awareness of the use and potential of eresources in a University Library environment
Demonstrate an enthusiasm for service
Experience of team leading/supervision
Experience of administering electronic resources
Criteria: Skills
Strong customer service skills
Work effectively with IT tools and resources
including Library Management Systems
Approach the organisation of information in a
thorough and methodical manner
Display a committed and pro-active approach to
library and information provision
Communicate effectively with all levels of staff,
users and suppliers
Work co-operatively in a team environment
Work to deadlines and prioritise own work and
the work of section colleagues
Criteria: Professional Qualifications
Applicants should either have achieved
Chartered status or demonstrate a firm
commitment upon appointment. They are
expected to submit their application for
Chartership within 18 months of their
Criteria: Academic Qualifications
Applicants should hold a degree or postgraduate
qualification (recognised by CILIP or an
international equivalent) in librarianship /
information science
Human Resources
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Effective Behaviours Framework
The University has identified a set of effective behaviours which we value and have found
to be consistent with high performance across the organisation. Part of the selection
process for this post will be to assess whether candidates have demonstrably exhibited
these behaviours previously.
Managing self and personal skills:
Willing and able to assess and apply own skills, abilities and experience. Being aware of
own behaviour and how it impacts on others.
Delivering excellent service:
Providing the best quality service to all students and staff and to external customers e.g.
clients, suppliers. Building genuine and open long-term relationships in order to drive up
service standards.
Finding innovative solutions:
Taking a holistic view and working enthusiastically and with creativity to analyse problems
and develop innovative and workable solutions. Identifying opportunities for innovation.
Embracing change:
Adjusting to unfamiliar situations, demands and changing roles. Seeing change as an
opportunity and being receptive to new ideas.
Using resources:
Making effective use of available resources including people, information, networks and
budgets. Being aware of the financial and commercial aspects of the University.
Engaging with the big picture:
Seeing the work that you do in the context of the bigger picture e.g. in the context of what
the University/other departments are striving to achieve and taking a long-term view.
Communicating vision clearly and enthusiastically to inspire and motivate others.
Developing self and others:
Showing commitment to own development and supporting and encouraging others to
develop their knowledge, skills and behaviours to enable them to reach their full potential
for the wider benefit of the University.
Working with people:
Working co-operatively with others in order to achieve objectives. Demonstrating a
commitment to diversity and applying a wider range of interpersonal skills.
Achieving results:
Planning and organising workloads to ensure that deadlines are met within resource
constraints. Consistently meeting objectives and success criteria.
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