Board of Directors’ Meeting- Offsite Office
Monday, November 17, 2014 – 6:30pm
Time &
Amount
Present: Jan Rasikas, Luke Zigovits, Curt Brye, Eric Speck, Mike Link, Leslie Kruempel, Shawna Connor,
Brian Dahlk
Absent: Jena Sherry,
Topic / actions
Action item
6:00pm
30mins
Light Dinner – and beverages served at 6pm
6:30pm
5mins
Welcome to guests / visitors:
Brian Dahlk from Wegner CPA
6:35pm
5mins
Check in - Go around on state of mind;
affirmation of preparedness to act
0min
Review Agenda – add any consent items that need discussion at this time
6:40pm
5min
Consent items:
o
Page(s)
#
3-4
6:45
30mins
Page(s)
7:15
60mins
o
Approval of minutes
o M/S – Shawna, Luke
o Approved as presented
Jan’s FYI report
Fiscal Review FY2013-14
Brian leads us through financial review for FY2013-14 as prepared by Wegner &
Assoc., CPA
o Felt the review process went very well, getting info, etc.
o No disagreements or issues with staff forthrightness, etc.
o L. 4. 8 Policy Language will be review in December to discuss full audit
schedule.
o
BoD Learning Initiative –
o CBLD 101 upcoming –policy governance, financials - January 10th
o Leadership Training – January 10th
o Co-op Café – March 21
o
Study Topic – topics identified at BoD Retreat timeline
Page(s)
5-19
Eric H– ensure the
header is on the
agenda to approve.
Post online: June,
August, September,
October minutes
AI Jan
Find policy that will
address audits, and
ensure it will be on the
agenda for review.
AI Jena
Can you send us the
most updated policy
registry from last year?
G. 1 reordered
AI – Curt
Schedule call with Art,
and request board
questions.
Communicate with
board ways to
participate in call.
o
o
Board of Directors’ Meeting- Offsite Office
Monday, November 17, 2014 – 6:30pm
Learning Timeline Team – process for the content of the calendar: Mike,
AI – Jan & Curt
Larry, Jena identified at the retreat for team
Schedule Art’s return
o Purpose: make great decisions
to finish retreat
objectives, and
Board Retreat Review – Art Sherwood’s notes from our retreat
present Board’s
identified areas of
improvement
AI – Jan
Register Larry, Luke
CBLD 101; Curt
leadership training,
Mike Co-op café
AI – Jan
Schedule and prepare
Eric S for a financial
session during
December’s board
meeting
AI – Jan
Engage NCG’s
Development
Cooperative
8:15
10mins
Page(s)
20-30
8:25
15mins
Page(s)
31-44
Executive Limitations monitoring - GM
o L.8 Communication & Support to BoD
o Henceforth moved to November monitoring – unanimous consent
o Add Executive Limitations compliance to consent agenda. If there
are questions, we can break it out and discuss it. Non-compliance
will be pulled out to later agenda item, and be discussed
o M/S – Leslie/Mike
o Accepted as presented
o L.4.9 Net Income Q1 – reporting non-compliance
o No plan for correction at this time
o M/S – Larry/Leslie
o Accepted as presented
o
AI – Jan
add L.8 to November,
Ends to December,
BoD Policy Monitoring
E.1 Ends Policy Report FY2013-14 is moved to December meeting as
discussed at the Retreat
o Oct & Nov combined
Governance Process monitoring - BoD
o G.1 Governing Style
o G.8 BoD Relationship to Owners
AI – Eric H
Repair G. 4 – renumber
Board of Directors’ Meeting- Offsite Office
Monday, November 17, 2014 – 6:30pm
o G.2 BoD Job Description
o G.3 Code of Conduct
o G.4 Role of BoD Officers
Tabled - until review on revisions by email
8:40
25mins
Page(s)
45-49
9:05
5mins
0mins
9:10pm
o Oct & Nov combined
o
Old Business
o Election of BoD Officers
o President - Curt – M/S - Larry, Mike – unanimous ballot
o VP – Leslie - M/S –Larry, Mike – unanimous ballot
o Secretary – Shawna - M/S – Mike, Leslie – unanimous ballot
o Treasurer – Luke - M/S – Larry, Shawna – unanimous ballot
o Board Review of Self Evaluation
o Send compiled list to Art S. for next session with him
o Absenteeism –
o Move Board meeting to 3rd Wednesday of the month beginning in
December 17th–
 M/S – Larry, Mike
 Accepted as presented
New Business
o Dec and July board meetings - Yes
o Date for Holiday Dinner with BoD, Management team and their guest
o Dec. 7th or 8th – details TBD
Closed Session
as needed
Adjournment
Thank you
AI – Jan
Send G.1, 2, 3, 4, 8
To board by email for
review and approval
AI – Eric H.
Compile attendance,
maintain on
SharePoint
AI – Jan & Eric
Have call in, webcam
option beginning in
December
AI – Jan
Plan holiday dinner