Annex C
Bid Submission Form
Invitation to Bid – Wide Area Network (WAN) traffic optimization solution (UNU-ITB/001/2015)
Name of Bidding Company:
Country of Registration:
Name of Contact Person for this Bid:
Address:
Phone / Fax:
Email:
SECTION 1: CAPABILITY OF BIDDING COMPANY
1.1 Brief Description of Bidding Company: Provide a brief description of the company including its
authorized business activities, the year and country of incorporation, and approximate annual budget,
awards and certificates, etc., and provide the company’s registration certificate and copies of awards,
certifications and licenses (if any).
1.2 Financial Capacity: Provide latest Audited Financial Statement (Income Statement and Balance
Sheet) for past 3 years
1.3. Track Record and Experiences: Complete the following table with at least 3 projects within at least
the last five (5) years which are related or relevant to those required for this Contract
Name of
project
Client
Contract
Value
Period of
activity
Types of
activities
undertaken
Status or Date
Completed
References Contact
Details (Name, Phone,
Email)
1.4. Reputation: Provide at least 2 references/testimonials from existing or past clients citing
satisfactory services provided by bidding company. Written comments/feedback from customers in
printed journals or websites providing industry-related reviews are also acceptable.
UNU-ITB/001/2015
SECTION 2 - TECHNICAL SPECIFICATIONS, AND RELATED SERVICES
2.1
Ability to meet UNU’s requirements: Select “Yes” or “No” in boxes provided below. If the answer
is “No”, please provide alternative solutions. Note that each of the following criteria will be evaluated
based on “Pass” or “Fail” and Bidders must obtain a “Pass” in all criteria to be considered as a
substantially conforming bid.
Can Bidder meet
UNU’s
requirements?
WAN optimization features and functionality requirement
Able to optimize TCP traffic in general as Yes
well as the following specific protocols:
CIFS, HTTP/HTTPS, MAPI and FTP
No
Able to speed up traffic between mobile Yes
users and central office (Tokyo) regardless
of mobile user location
No
Ability to enable optimization based upon Yes
IP address of source/destination
No
Ability to bypass optimization based upon Yes
IP address of source/destination
No
Concurrent mobile connections: 30 Yes
(scalable up to 500 just by adding license)
No
Minimum concurrent
Tokyo endpoint: 400
on Yes
No
Minimum concurrent connections on Kuala Yes
Lumpur endpoint: 200
No
In the event of appliance failure, traffic Yes
must be able to bypass the appliance
automatically without downtime (Kuala
Lumpur endpoint only)
No
Virtual appliance edition (for VMware Yes
environment) preferred if available (All
Tokyo components)
No
Next business
support
No
day
connections
on-site
hardware Yes
Next business day software support
Yes
No
Single point of contact for both Tokyo and
Kuala Lumpur support with the option to Yes
contact manufacture directly
No
English support via email or telephone
No
UNU-ITB/001/2015
Yes
Please provide comments, reference
document and alternative solutions
as applicable
Minimum warranty – 3 Years
Yes
No
Installation, configuration, testing and Yes
verification for both locations
No
Knowledge transfer for both locations to Yes
Tokyo IT team (within 30 days after
implementation)
No
Infrastructure topology diagram (within 30 Yes
days after implementation)
No
Implementation service requirements
BCP/DR documentation (within 30 days after implementation) including:
Providing sufficient information to allow Yes
for recovery from a full failure
No
Steps to back-up a running configuration Yes
offline
No
Steps to restore using the backed-up offline Yes
configuration.
No
2.2. Risks / Mitigation Measures: Describe the potential risks for the implementation of this project that
may impact achievement and completion of expected results. Describe measures that will be put in
place to mitigate these risks.
2.3 Other: Any other comments or information regarding the bid and its implementation.
UNU-ITB/001/2015
SECTION 3: PRICE QUOTATION
3.1
Provide the price quotation as indicated below.
Item
Description
No.
Unit
1
WAN optimization solution implementation of services as per Technical
Requirements under UNU-ITB/001/2015
1
LS
2
Hardware/Software/license required for WAN optimization solution
(please provide breakdown under separate sheet)
1
LS
3
Add: Miscellaneous charges (please specify
4
Less: Discounts (if any)
Amount
(JPY)
)
Total Amount
Company’s Name
________________________________
Name of authorized representative:
________________________________
Title:
________________________________
Signature:
________________________________
Date:
________________________________
Company
stamp/seal
UNU-ITB/001/2015