Response Form for
Leisure Services
Transfer soft market
test
The purpose of this document is to provide a template for participants to use when
responding to Cornwall Council’s soft market test in relation to Leisure Services.
Please complete the form below and return it by: 5pm on Friday 21 August
2015
The Council will not be liable for any costs, expenditure, work or effort incurred in
proceeding with or participating in this exercise, including if the leisure transfer
process is terminated or changed by the Council. The submission of a completed
Response Form does not commit an organisation to any actions or form any part of a
procurement process. Information provided at this stage will help the Council to
shape its requirements and ensure that it puts forward a proposition that is attractive
to the leisure market; your candid responses would be appreciated.
1. Your Details
1.1) Full Registered Name and
address of the organisation
1.2)
Is your organisation:
(a)
A sole trader?
Yes / No
(b)
A partnership?
Yes / No
(c)
A private limited company?
Yes / No
(d)
A public limited company?
Yes / No
(e)
A charity trading as a company?
Or, if not state number of trustees.
If other - please specify
Yes / No
…..….
(f)
1.3) Name and position of single
point of contact
1.4) Email address for single point of
contact for all correspondence
1.5) Telephone number for single
point of contact
1.6) Does your organisation have the skills and capacity to provide leisure services,
or would you need to engage with other organisations? If so, how and what for?
2. Your Vision
2.1) The Council believes a whole network approach with the assets transferred to
the successful organisation to manage, invest in and develop is likely to be the
most viable approach. However this is not fixed and the Council is interested to
hear from all organisations and their ideas for a sustainable leisure solution. In
conjunction with information/data about land values, investment opportunities,
financial accounts etc., please indicate which Leisure facilities your organisation is
interested in by inserting "Yes" for yes and "No" for no in the boxes below.
Service
Service
Delivery
Capital
Investment
Development
Opportunities
All of the below
Dragon Leisure Centre: Bodmin
Helston Leisure Centre: Helston
Lux Park Leisure Centre: Liskeard
Newquay Sports & Community Centre:
Newquay
Par Running Track: Par
Phoenix Leisure Centre: Launceston
Polkyth Leisure Centre: St Austell
Princess Pavilions & Gyllyngdune Gardens
Complex: Falmouth
Saltash Leisure Centre: Saltash
Ships & Castles Leisure Centre: Falmouth
Splash Leisure Pool: Bude
St Ives Leisure Centre: St Ives
Truro Leisure Centre: Truro
Wadebridge Leisure Centre: Wadebridge
Waterworld: Newquay
2.2) Vision
In no more than 1,000 words please provide your vision for leisure services in
Cornwall.
2.3) Benefits
In no more than 1,000 words please describe the benefits of your vision, in
particular how it would contribute to active lifestyles, local health and wellbeing
ambitions and the economy of Cornwall.
2.3) What advantages could the Council expect to enjoy if leisure services were
delivered in accordance with your vision?
2.4) Would the inclusion or exclusion of any specific properties / sites from a
procurement process have an impact on whether you would bid? Please comment
on which properties would influence your approach and the reasons for your views.
2.5) Continuity
The Council’s leisure contractor currently offers a membership service across its
leisure centres along with a swimming programme. If these provisions were
required to be continued as part of the service, how would this influence your
involvement in any potential transfer?
3. Your Evidence
3.1) In no more than 1000 words please provide an overview of any examples
where your organisation is currently delivering similar services, especially delivery
of leisure services in rural and/or geographically isolated areas.
3.2) In no more than 500 words please explain how you would collate and examine
data and intelligence to help improve the service?
4. Details
4.1) What would you consider to be the minimum acceptable contract duration,
and why? Do you have any views on either contract structure or property transfer
arrangements?
4.2) The Council would expect existing staff to transfer to the new service provider
under TUPE. How do you envisage that a future leisure service would be
appropriately managed and staffed?
4.3) What short term support needs / start-up costs would you anticipate being
required/incurred, if any? How long would support be needed and how do you
envisage that any costs could be met?
4.4) What aspects would you consider to be attractive in Cornwall Council’s leisure
resources strategy?
4.5) What aspects would you consider to be unattractive in Cornwall Council’s
proposition?
4.6) Please state any risks that you think are associated with the Council’s leisure
resources strategy and how you think they could be mitigated.
4.7) What sort of services, if any, do you see as complementary to the operation
of the leisure centres? Do you consider that supplementary services could be
included in the future if necessary and/or desirable?
5. Combined Leisure and Library service
5.1) The Council recognises the potential for synergies and the development of the
market in this area. Accordingly, the Council is interested in whether leisure
organisations are looking to expand or diversify their operations into the libraries
market. Would you be interested in providing a combined Libraries and Leisure
service in Cornwall, whether in the short, medium or longer term? If so, please give
details of your proposal below drawing from the requirements detailed within the
relevant section of the accompanying Soft Market Test brochure together with the
information on the Cornwall Council website:
https://www.cornwall.gov.uk/leisure-and-culture/libraries/library-andone-stop-shop-review-consultation/
6. Declaration
In the spirit of openness and transparency Cornwall Council is engaging with
suppliers early on in this potential procurement process in helping to shape the
Council’s leisure resources strategy. Without prejudice to its obligations under
applicable law, the Council will treat as confidential and not disclose any
information submitted in this Response Form which is marked as or stated to be
confidential.
I / We understand that the information provided may be used by Cornwall Council
to inform the implementation of its leisure resources strategy and to prepare its
statement of requirements and procurement procedure.
☐
I / We acknowledge that the Council may be obliged to disclose information
provided in this Response Form following a request for information under the
Freedom of Information Act 2000 (FOIA) or Environmental Information Regulations
2004 (EIR). I/We acknowledge that the Council may consult with me/us to inform
its decision regarding any redactions but shall have the final decision in its absolute
discretion whether any of the information is exempt from disclosure in accordance
with the provisions of the FOIA.
☐
Electronic signature:
Print Name:
Date:
Please return this form by 5pm on Friday 21 August 2015
By email to: rbuckley@cornwall.gov.uk
More information
This Response Form is not part of a procurement process. If a procurement
process is commenced, potential bidders will have an opportunity to formally
submit their tender submission in accordance with the procurement
procedure adopted by the Council.
Cornwall Council appreciates that you may need support in completing this
submission. If you would like assistance, please contact the Council’s
procurement team (rbuckley@cornwall.gov.uk). The Council will endeavour,
so far as is practicable, to respond to all questions through issuing a
document listing questions and the response to them which will be published
on the Council website weekly. The Council will also endeavour to respond
to questions at the Supplier Open Day (4 August 2015) and the Local
Provider Open Days (5 and 6 August 2015). However, the Council shall not
be obliged to comply with any such request and does not accept liability or
responsibility for failure to provide any information requested.